15 Admin / Clerical Jobs in Ethiopia jobs

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FULL_TIME
 
Junior Secretary
Wegagen Bank Wegagen Bank, Addis Ababa, Ethiopia
JOB PURPOSE To enhance department’s effectiveness by providing information management support; representing the executive to others. JOB REQUIREMENT Level IV/Diploma in secretarial science and office managements or Administrative Secretary with four (4) years of relevant work experience. Place of Work :Head Office HOW TO APPLY Applicants fulfilling the stated criteria could send their applications with CV and copy of testimonials by mail or put in the application Box placed at the entrance of Bank’s Head Quarter Building, located around A.A Stadium from Monday March 30, 2020 to Saturday April 04, 2020, P.O.Box 1018, Addis Ababa,  Tel. 0115-523800/0118-72-02-06
Mar 28, 2020
FULL_TIME
 
Data Encoder
Wegagen Bank Wegagen Bank, Addis Ababa, Ethiopia
JOB PURPOSE To sort-out and accurately enter/encode, employee data required for maintenance of Human Resources Information System (HRIS). JOB REQUIREMENT Level IV/Diploma in secretarial science and related fields with two (2) years relevant work experience. Place of Work :Head Office HOW TO APPLY Applicants fulfilling the stated criteria could send their applications with CV and copy of testimonials by mail or put in the application Box placed at the entrance of Bank’s Head Quarter Building, located around A.A Stadium from Monday March 30, 2020 to Saturday April 04, 2020, P.O.Box 1018, Addis Ababa,  Tel. 0115-523800/0118-72-02-06
Mar 28, 2020
FULL_TIME
 
Administrative Assistant/Receptionist
SNV Ethiopia SNV office, Egypt Street, Addis Ababa, Ethiopia
Administrative Assistant/Receptionist Addis Ababa, Ethiopia Full-time Contract type: National employment contract Company Description SNV is a not-for-profit international development organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 39 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development. For more information on SNV's  operations, visit our website:  www.snvworld.org Job Description Administrative receptionist role: As an Administrative receptionist, you will be the first point of contact for SNV. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as an Administrative receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations, communication and documentation. Multitasking and stress management skills are essential for this position. This role may require working  extra hours  so flexibility is a plus. Ultimately, as an administrative receptionist’s duties and responsibilities are to ensure the internal and external communication as well as the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Contract Type: Local Working at SNV :  SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Qualifications Diploma or BA Degree in office administration or management or secretarial science or office administration; additional certification in Office Management is a plus; Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills Proven work experience as a Receptionist, Front Office Representative or Office administrative or support assistants or similar role, not for less than 7 years of experience. Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills; Multitasking and time-management skills, with the ability to prioritize tasks; Customer service attitude How to Apply If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation before or on 2 January 2019.
Mar 18, 2020
TEMPORARY
 
Local Facilitators
Social Impact (SI) Inc. Addis Ababa, Ethiopia
Facilitation Services Social Impact, Inc. (SI)  is a Washington-based international development management consulting firm. SI’s mission is to improve the effectiveness of international development programs in improving people’s lives. In Ethiopia, SI is implementing the $16.6 million Ethiopia Performance Monitoring and Evaluation Service (EPMES) Activity for the United States Agency for International Development (USAID). EPMES’ core services include providing external evaluation services, performance monitoring support, collaborative learning and adapting (CLA) support, and capacity strengthening in MEL and CLA to USAID/Ethiopia and its implementing partners. EPMES is developing a roster of facilitators based in Addis Ababa to design and facilitate events, meetings, and workshops. The ideal candidate will be someone with strong experience in facilitation, contextual knowledge and understanding of monitoring and evaluation, and learning (MEL) and Collaborating, Learning, and Adapting (CLA) principles, knowledge of international development (especially USAID), and fluent English listening and writing, and the ability to adapt to work well with a team and adapt to client requests. Specific sectoral knowledge within international development may be an asset for certain tasks, as would be experience in different types of facilitation (such as design, MEL plan preparation, learning events, evidence reviews, or stakeholder consultations). **Only candidates based in Addis Ababa, Ethiopia will be considered. EPMES encourages qualified Ethiopian and expatriate candidates based in Addis Ababa to apply.** The facilitator must have the following requirements: The ability to conduct client-facing work, with EPMES and other stakeholders, to design and implement high-quality events, meetings, and workshops. Demonstrable experience in English facilitation in a professional environment, with experience in international development and for USAID strongly preferred The ability to maintain high-quality work with tight deadlines, including adapting to client requests in coordination with EPMES Excellent professionalism, including focus and discretion Ability to use Microsoft Office and Google Drive products without support Certain task may require expertise in a given sector or type of facilitation, and any areas of expertise candidates possess (sector, type of facilitation) should be noted clearly on one’s CV A Bachelor’s degree in a relevant subject such as international development, political scient, management, or organizational development The facilitator will undertake the following illustrative tasks. Actual tasks will be set at the purchase order level: Meet with client and EPMES staff before events to understand the event objectives, and prepare an appropriate and participatory facilitation design, incorporating EPMES and client feedback as needed Facilitate the event, meeting, or workshop, including adapting based on flow or client feedback Support with documentation of the facilitation, in line with clients’ needs If requested, work with administrative support to help arrange meeting space, notetaking, and day-of management of the facilitation Expectations/Performance Criteria: EPMES will provide written requests via email to the potential facilitator (including stage of design, time, place, duration, and any special needs, such as sectoral expertise) to determine potential fit. Exact performance standards will be established at the Purchase Order level. EPMES will provide technical guidance throughout the design phase and written feedback, as necessary, and/or confirm receipt of completed work.
Mar 15, 2020
FULL_TIME
 
Receptionist
Wegagen Bank Wegagen Bank, Addis Ababa, Ethiopia
JOB PURPOSE Receive guests of the bank with a warm and welcoming manner and provide required information and/or   attend their queries promptly. JOB REQUIREMENT B.A Degree in Management, Administrative Service Management or related fields (Reception) with two (2) years of relevant work experience. Proficiency of two or more local and international languages is advantageous Place of Work  ፡Head Office HOW TO APPLY Applicants fulfilling the stated criteria could send their applications with CV and copy of testimonials by mail or put in the application Box placed at the entrance of Bank’s Head Quarter Building, located around A.A Stadium from Monday March 16, 2020 to Saturday March 21, 2020, P.O.Box 1018, Addis Ababa,  Tel. 0118-72-02-06./011-878-76-17
Mar 15, 2020
FULL_TIME
 
Administrative Associate
United Nations High Commissioner for Refugees (UNHCR) UNHCR Branch Office, Addis Ababa, Ethiopia
The Administrative Associate is normally supervised by (Senior) Administrative Officer or National Administrative Officer who defines general work objectives and provides necessary advice and guidance. S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers and/or officials and/or Implementing Partners (IPs) on subject matters which may be of importance to the Organization.  ACCOUNTABILITY Assigned UNHCR vehicles are properly maintained and equipped as per technical guidance and specifications established by the Organization. Local traffic rules and regulations are strictly observed. Instructions and security guidance provided by the supervisor and security focal point are strictly followed by the Driver and the passengers during the journey.   RESPONSIBILITY Perform personnel work including interpretation and processing of entitlement, issuance of contracts maintenance of various personnel records and files. Assist in the recruitment of General Service staff for non-specialized work including evaluating candidate applications, administering recruitment exams if applicable, conducting preliminary interviews of candidates; assign General Service staff to meet work requirements.- Collect information and assist in conduct of surveys on local cost of living, daily subsistence allowance criteria, local salaries for office and servicing staff, house rentals. Brief international personnel on general administrative matters relating to visas, licenses, security; provide advice and ensure administrative support as required. Arrange for and/or attend meetings on day-to-day administrative matters, participate in discussions of new or revised procedures and practices, interpret and assess the impact of changes and make recommendations for follow-up action. Prepare, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility. Assist in the preparation of office budgets applicable to staff and servicing costs and maintain necessary budgetary control records. In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services. Arrange for requisition of office supplies and equipment and arrange for control of distribution and maintenance of appropriate inventory records. Provide interpretation of administrative rules, regulations and procedures. Perform other relevant duties as required.  AUTHORITY Negotiate with service providers for the office. Purchase materials and contract services for the office within the delegated authority limits. Access the relevant information and financial records, Focus/MSRP data. Verify the accuracy of data and reports pertaining to the functions  ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE Completion of secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields. Minimum 6 years of previous job experience relevant to the functions. Computer skills (MS office and People soft applications). Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station)   DESIRABLE QUALIFICATIONS & COMPETENCIES   Knowledge of UNHCR administrative and financial rules and procedures. Knowledge and working experience of MSRP HR, Finance and EPM Budget applications. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Knowledge of another relevant UN or local languages. MANAGERIAL AND CROSS FUNCTIONAL COMPETENCIES Managing Resources Analytical Thinking Planning and Organizing Submission of Applications  SUBMISSION OF APPLICATIONS   This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labor and Social Affairs .   Female candidates are encouraged to apply.  UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.   IMPORTANT  Applicants who wish to be considered for this position should send a motivation letter, the most recent factsheet and the new updated P11 Form through the online application system.   Candidates may be required to take a written test. Due to the volume of applications only shortlisted candidates will be invited for interview.    Refugees – who cares?   We Do.
Mar 12, 2020
FULL_TIME
 
Administrative Assistant for Finance Division
World Vision Ethiopia World Vision Ethiopia Head office, Addis Ababa, Ethiopia
PURPOSE OF THE POSITION   To assist the Finance Division in meeting the administrative tasks associated to its role of representing the Partnership in Ethiopia while providing strategic Finance direction to the National Office. Support Finance Director in Strategic alignment and management of resources.   MAJOR RESPONSIBLITIES ·         Coordinate the Finance Director’s schedule by organizing the different activities in his/her daily, weekly, and monthly agenda, handling calls coming from and to the Finance Division, and receive visitors and guests ·         Organize the Finance Director’s documentation including correspondence, reports, meeting minutes, SLT, FLT (and other staff reporting to the Finance Director) and Finance Director’s files, expense reports and other records through filing, writing, printing, scanning, disseminating, and translating.  ·         Coordinate the logistic and administration processes of local and international travel for the Finance Director. These include project notice, transportation arrangement, field guest/hotel selection, visa process, flight booking, and hotel reservation. ·         Provide administrative support to consultants, short term employees or other departments or units reporting to the Finance Director, international guests, and others involved with the Finance Director. ·         Handle requests from the Partnership with involvement of SLT members as appropriate . ·         Perform other duties as required in assisting the Finance Director in the planning and execution of activities related to executive office.  These include the organization of Divisional team building activities, spiritual and social activities, training, and emergency response situations. Job Requirements : ·         Bachelor’s Degree in Administration or Management Experience:  Minimum of 3 years working experience in the field of Secretarial Science and Office Management o   Having a clear understanding of major donors’ perspectives, requirements and standards o   Must have proven analytical/ problem solving abilities o   Good Computer and Internet skills, word processing and spreadsheet programs o   Excellent interpersonal skills – builds good relationships with internal and external staff     Working Environment / Conditions: ·         Office based Place of Work :  Head Office, Addis Ababa,    Additional Requirements:  Committed to WV’s vision, mission and core values. Salary:  World Vision has an attractive salary and benefits package. How To Apply: Interested applicants are required to fill the employment application form (you can get this form from http://docs.ethiojobs.net/wve-jaf.pdf   ) and email on or before the closing date of this announcement to recruitment_ethiopia@wvi.org   World Vision Ethiopia is a child focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.
Mar 10, 2020