26 Admin / Clerical Jobs in Ethiopia jobs

// The United Nations Development Programme (UNDP), on behalf of the Economic Commission for Africa (UNHCC) is seeking to hire a Laboratory Technician (UNHCC) who provides efficient and effective support for laboratory activities and contribute to a smooth outcome of results. S/he regularly deals with confidential results of staff members and eligible dependents and requires the application of appropriate adherence to professional code of ethics. Job Requirement B.Sc. Degree or College Diploma in medical laboratory technology. Interested applicants must have at least six years of work experience in a well-organized laboratory (two years with B.SC. Degree). Knowledge of medical laboratory principles, standards, applications and tests; medical laboratory safety, cleanliness and infection control policies and regulations and medical laboratory equipment uses and preventive maintenance. Contract type Service Contract (SB3) – * Service Contract is a non-staff contractual modality. Duration One year (renewable).   How to Apply For full details and to apply visit: https://bit.ly/3a9Pq2E UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. It is UNDP’s policy to offer equal employment opportunities to persons having a physical or mental impairment when they are qualified and when a reasonable prognosis does not suggest a significant change in the person’s capabilities and skills in the near future. To that end, every effort is made to modify the functional requirements of positions and the physical facilities associated with them, when that will facilitate the employment of qualified disabled persons.

// The United Nations Development Programme (UNDP) is seeking to hire an Office Clerk (SEEDS) who can serve as front desk officer and facilitate delivery of messages between the SEEDS Project Office and UNDP Country Office, and between the Project Office and the National Electoral Board of Ethiopia and other partners. Job Requirement Completion of High School or College Diploma in Office Management, Business Administration, Accounting or related social science disciplines are desirable but not a requirement. Interested applicants must have at least four years of relevant work experience; good knowledge of computer office software applications; operating of office equipment; experience in customer handling and in dealing with people from different nationality, religious and gender backgrounds and experience in document management. Contract type Service Contract (SB2) – * Service Contract is a non-staff contractual modality. Duration One year (renewable).   How to Apply For full details and to apply visit: https://bit.ly/2sneVN3 UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. It is UNDP’s policy to offer equal employment opportunities to persons having a physical or mental impairment when they are qualified and when a reasonable prognosis does not suggest a significant change in the person’s capabilities and skills in the near future. To that end, every effort is made to modify the functional requirements of positions and the physical facilities associated with them, when that will facilitate the employment of qualified disabled persons.

Job Requirement Educational Qualification:B.A Degree in Administrative Service Management & technology System, Management, Information Technology or related fields of study.  /Holding Diploma in Secretarial Science & Office Management is mandatory/ Work Experience & Required Skills:7 years of relevant work experience Place of work :Head Office How to Apply Deadline: Ten working days from this vacancy announcement. NB :  Interested applicants should submit their CVs and non-returnable Supporting documents in person to NIB International Bank HRM Department (Dembel City Center 5 th  Floor) or   Mail to:  HRM Department P.O. Box 2439 Tel. 011-5 503288 NIB International Bank

ADMIN/FINANCE ASSOCIATE FTA   ORGANIZATIONAL CONTEXT  The incumbent is normally supervised by the (Snr.) Admin/Finance Officer who defines general work objectives and provides necessary advice and guidance. The Admin/Finance Associate may supervise some support staff in which case Managerial competencies are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD).   The incumbent keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers, banks and financial institutes on subject matters which may be of importance to the Organization.      DESCRIPTION OF RESPONSIBILITIES Performs personnel administration tasks including interpretation and processing entitlements, issuance of contracts and maintenance of various personnel records and files; Assists in conducting preliminary interviews of candidates, administering typing exams and recruitment of GL staff; Conducts surveys of local cost of living, DSA rate and servicing staff, housing rental and collects information on the above-mentioned. Prepares travel authorization, ID cards and other personnel related documents for staff; Record vouchers in MSRP Finance and Supply Chain application, prepares monthly replenishments, maintains Petty Cash, enters Requisitions and Purchase Orders. Prepares monthly reports on accounts for submission, as needed. If required, assists in preparation of ABOD and submission along with Country Operation Plan; Prepares, updates, maintains inventory records of non-expendable equipment for submission to the main office. Orders and controls stationary supplies; Attends meetings and participates in discussions of new or revised procedures and practices on administration and finance matters; interprets and assesses the impact of changes and makes recommendations for follow-up action; The incumbent will organize meetings for the administrative section, take and draft minutes, follow up with pending actions and support the head of section with administrative functions including filing.                                                                Performs other  duties  as required      ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE Completion of secondary education with post-secondary certificate/training in Business Administration, Finance, Office Management, Human Resources or other related fields; Minimum 6 years of previous job experience relevant to the function; Computer skills (MS office and People soft applications) Fluency in English and working knowledge of another relevant UN language or local language.                DESIRABLE QUALIFICATIONS & COMPETENCIES Knowledge of UNHCR administrative and financial rules and procedures. Knowledge and working experience of MSRP Finance and EPM Budget applications. Completion of UNHCR learning programmes or specific training relevant to functions of the position. Knowledge of another relevant UN or local languages.     SUBMISSION OF APPLICATIONS  This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social Affairs . Female candidates are encouraged to apply .    UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.      IMPORTANT  Applicants who wish to be considered for this position should send a motivation letter, the most recent factsheet or the new updated P11 Form through the online application system.  Candidates will be required to sit for a test.     Due to the volume of applications only short-listed candidates will be invited for interview.         Refugees – who cares?   We Do.  

Job Requirement Diploma/Level IV in Accounting/ Management/ Banking & Insurance or relevant fields of study with  2 years  of relevant experience. Additional/special skill: Knowledge of basic computer operation skill is required for all positions, Language proficiency: Afan Oromo, Amharic and English Languages. Place of work :Head Office(Legal Service Department) How to Apply Registration date:10 working days from the first date of announcement, Only short-listed applicants will be contacted, Applicants who do not meet the above requirements shall not be considered, Interested and qualified applicants fulfilling the above requirements can submit their non-returnable application letter, CV and copies of supporting credentials with original copies in person to HRM Department on OIB Building located at Bole, Africa Avenue, adjacent to Getu Commercial Centre, 11th floor, Office No – 1101 or mail through the following address. Oromia International Bank S.C (OIB) HRM Department P.O.Box 27530/1000 Addis Ababa

Place of Work:  ............. Addis Ababa with frequent travel to the regions Remuneration: ............. as per the GIZ scale Application deadline: .. January 6, 2020 Duties and Responsibilities The Finance and Administrative assistant will provide financial and administrative support to the project. This includes supporting all projects and partners in the region, as well as liaising with head office colleagues as needed. This role will support the project finance and admin Officer in processing tasks, maintaining the control environment, upholding the policies of GIZ and ensuring reporting deadlines are met. The Administrative & Finance Assistant is responsible for: Finance related Duties Prepare payments to staff and suppliers in the project office. Ensuring all Payment Vouchers are fully supported before payments are made. Ensure that all statutory deductions are calculated and paid in a timely manner. Ensure payment vouchers is prepared and signed off in a timely manner. Entering finance data in the finance system, ensuring accurate coding, and assisting the project finance team and partners with entries into their finance system. Assist the Project Finance officer to compile monthly partner financial reports for submission to the GDCO (both detailed and summary reports).  Prepare financial reports, expenditure reports and any other reports as required. Be involved in meetings with Head Office, partners and colleagues to discuss reporting and financial performance. Support the Project Admin & Finance officer in the preparation of annual budgets, and revisions as needed. Assist in regular partner monitoring exercise – desk reviews and field visit. Support project audits and monitoring visits as may be called upon. Ensure compliance with GIZ’s policies and procedures, including procurement. Will act as the petty cash holder for project office.  Administrative Duties Maintain finance procedures and assist staff to follow the set rules and regulations. Act as a bank agent for the project office bank account. Ensure all documentation and vouchers are maintained and filed according to requirements and best practice. Ensure all documents are stamped paid after payment made. Maintain all statutory records at the project office, trainings & workshops including attendance and registers, and asset register. Taking minutes and actions during finance and project meetings. Assist in any other administrations duties as required Job Requirements:   Required Entry Qualifications and Competencies     Qualifications Completion of a collage education in a relevant discipline (Business Administration/Accounting/Management)  Professional Experience Minimum 3 years’ experience in a finance and admin position. Sound knowledge of Generally Accepted Accounting Principles Other knowledge, additional competences Good understanding of budgets and strong financial management skills. Good English written and spoken skills Excellent communication Skill at all levels. Ability to work independently and under own initiative. Able to maintain strong working relationships with external parties. Experience working with Quick Books Genuine commitment to the values and ethics of GIZ Experience working with institutional donor funds Team player and able to work with people from diverse backgrounds Able to work with minimum supervision. Good communication skills Honest and person of sound character How To Apply:   Application procedure: Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via Ethiojobs or Email :  hreth@giz.de Note: - Please make sure you mention the vacancy number and position title  ‘ Administrative Assistant #206/2019’  in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.   Only short-listed candidates will be contacted   We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.   Applications from qualified women are encouraged.

Administrative Assistant/Receptionist Addis Ababa, Ethiopia Full-time Contract type: National employment contract Company Description SNV is a not-for-profit international development organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 39 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development. For more information on SNV's  operations, visit our website:  www.snvworld.org Job Description Administrative receptionist role: As an Administrative receptionist, you will be the first point of contact for SNV. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as an Administrative receptionist, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations, communication and documentation. Multitasking and stress management skills are essential for this position. This role may require working  extra hours  so flexibility is a plus. Ultimately, as an administrative receptionist’s duties and responsibilities are to ensure the internal and external communication as well as the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Contract Type: Local Working at SNV :  SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Qualifications Diploma or BA Degree in office administration or management or secretarial science or office administration; additional certification in Office Management is a plus; Office Experience - General, Scheduling, Telephone Skills, Typing, Documentation Skills, Meeting Planning, Verbal Communication, Written Communication, Dependability, Attention to Detail, Administrative Writing Skills Proven work experience as a Receptionist, Front Office Representative or Office administrative or support assistants or similar role, not for less than 7 years of experience. Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills; Multitasking and time-management skills, with the ability to prioritize tasks; Customer service attitude How to Apply If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation before or on 2 January 2019.

Administrative Associate I - Internal/External   The Position: The World Agroforestry Centre (ICRAF) seeks to recruit Administrative Associate I at Addis Ababa office. General:  The World Agroforestry Centre (also known as the International Centre for Research in Agroforestry-ICRAF) is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health. The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in more than 30 countries in Africa, Asia and Latin America. We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors. To learn more about our organization, please visit our website: www.worldagroforestry.org. Job Purpose :  To provide financial and administrative support to ICRAF team and handle/assist in recurring daily finance and administrative activities of the center. Key Responsibilities: Handles advance payment to staff including ensuring staff advances are liquidated on time Handles in preparation of cash payment vouchers and follow-up approval with appropriate staff Handles preparation of cash receipts for all advance liquidation Assist in travel and logistics for staff, visitors from ICRAF HQ as well as stakeholders Assist in workshop organization including M&I payment for participants Assists in preparation of technical and financial reports and submissions Liaises closely with all available ILRI staff and services to obtain the services need by ICRAF Assists in communications with partners on project implementation Sets up and maintains computer and hard copy filing system for correspondence, technical and financial information Provides administrative/accounting support to research staff of ICRAF Arranges visas and other travel documents Other duties as necessary Minimum Requirements: Education: Diploma in accounting/Management Skills: Good understanding and experience in general financial and accounting matters; Efficiency in computer programs (MS office) Good verbal and written English and Amharic Ability to interact positively and maintain good relations with projects and staff as well as national collaborators. Experience: A minimum of two years of related work experience in accounting and office management. Duty Station:  Addis Ababa Job Grade:  HG 10 Monthly Base Salary:  Birr 9,610 (Negotiable depending on salary history of the candidate) Terms of appointment: This is a Nationally Recruited Staff (NRS) position, initial appointment is for two year with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI/ICRAF remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus in Addis Ababa. Dining and sports facilities are located on site. Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number:  REF: AA/62/19  should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal:http://ilri.simplicant.com/ on or before  4 January 2020.

Finance/Administrative Assistant, PRETE About Us Are you passionate about driving programs focused on foreign assistance? Do you want to be part of an organization that offers meaningful assignments and opportunities to expand your skills and expertise? At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.   About the Position If this sounds like you, Dexis is seeking a Finance/Administrative Assistant to provide administrative and financial support and expertise to the Promoting Religious and Ethnic Tolerance in Ethiopia (PRETE) Program. The work for this position will be based in Addis Ababa, Ethiopia, with a start date expected in October 2019. Responsibilities As the Finance/Administrative Assistant, you will support the Team Lead for PRETE on various administrative services through the following duties: Ensure the project’s financial processes and transactions meet Dexis policies and project needs Oversee financial management and accounting, including preparing monthly financial projections, project expenditures, and bank reconciliations Review and process expense reports and wire transfer requests. Perform financial analyses and timely financial reporting Maintain appropriate documentation for all purchased assets Ensure timely salary disbursement to all project employees Perform financial tracking of disbursements to vendors & consultants Arrange and make payments for all flights, airport pick up, local transportation, and meeting and conference room space Arrange all telecommunication needs (air-time, cellphones, SIM cards) and IT requirements (laptop connectivity, etc.) Organize all arrangements and logistical requirements for meetings and conferences Create meeting agendas and distribute to attendees Actively take meeting minutes and consolidate notes to distribute to attendees Coordinate the routing of documents and memos through the approval chain and follow up on pending approval requests Maintain all office files in accordance with USAID's policies and procedures Receive, answer, and route communications Conduct research for varying levels of reports and special assignments Prepare requisitions and purchase orders for office supplies and/or services Serve as division contact for the human resources office Perform other duties as assigned. Qualifications   Requirements: A BA or equivalent university degree in finance, management, international relations, or a related degree preferred; At least 3 years of experience working in a donor-funded or international development program; Experience with a USG contractor or NGO is strongly preferred; A minimum of one year of experience in financial management is strongly preferred; Ability to prioritize and manage workload in a fast-paced work environment; Demonstrated leadership, versatility, and integrity; Fluency in written and spoken English and Amharic; Strong communication skills and ability to do basic research; Ability to liaise with vendors, official contacts, and program partners; Demonstrated knowledge and experience with financial accounting software (QuickBooks, etc.), as well as MS Word, Excel and other basic computer applications; Experience in contract administration; budgets; Human Resources; security processes; and space and logistics; Ability to learn quickly, with minimal guidance. Are you looking for a company that offers meaningful program assignments and opportunities to develop professional skills and expertise? At Dexis, staff are empowered to be part of the decision-making process and collaborate with colleagues and management across the company to satisfy our clients.  We create transparency in our operations with our clients and employees; and we offer our people opportunities to grow and challenge themselves in meaningful ways. Dexis follows a "find a way or make a way" business directive, and we’re paving the way for innovative management solutions in the global development and security assistance arenas worldwide. As a Dexis employee you will be challenged, empowered, and mentored.  That’s how Dexis goes "all in.” How will you?  If you are passionate about this opportunity, submit your application by clicking the apply for this job online button. Only those applicants who meet the above criteria will be contacted for interview. Dexis is an equal opportunity employer offering employment without regard to race, color, religion, sex, sexual orientation, age, national origin, citizenship, physical or mental handicap, or status as a disabled or Vietnam Era veteran of the US Armed Forces.