Jul 04, 2018
Communications, Documentation and Branding Specialist for DFSA
World Vision Ethiopia
Purpose of the position:
The Communications, documentation and Branding specialist will assist with the development and implementation of the preparation of communications documents, communication protocols, design of different information and communication materials and promotion of DFSA activities, documentation of stories, publication of products, and branding of the DFSA products and more. The incumbent is also responsible for coordinating and managing internal and external communications tasks to increase visibility of the DFSA before the government, donors, and other key stakeholders.
Major duties and Responsibilities
· Leads the process of gathering different materials, such as developing story angle ideas and pictures. Contribute/pitch ideas on MIS system database regularly to promote the DFSA program within the partnership.
· Work closely with National, Regional, and Woreda relevant teams to ensure that the DFSA Office maximizes for upcoming opportunities in a timely manner. Increase DFSA visibility within the partnership through different mediums, such us connection, periodic newsletter etc, initiating or accompanying field visits to show case impact of projects, formatting, packaging and submission of program initiatives for donor view in close collaboration with program as well as consortium members.
· Produce high quality case stories, flyers, banners, other information and communication materials, annual Report and quarterly newsletter in a timely manner to increase engagement of donors and partners and maximize visibility.
· Set annual target for marketable products by proactively engaging and liaising with all relevant technical team to produce shelf of innovative saleable communications materials for potential marketing opportunities.
· Establish and maintain positive relationships within implementing partners and learning partners and variety of partners, stakeholders, etc, identify and participate in informal discussions and establish communications platform.
· Develop and proactively avail information of relevant opportunities, Proactively set target for strategic donor/partner engagement - take initiatives to engage and promote key salable strategic focuses areas, Organizing events and forums to proactively expose donors and partners to WVE’s work and stories of changes that are evidence based. Coordinate promotional activities to position DFSA/WV as a leader within the development space,
· Serve as internal resource person in providing training to all relevant staff of the organization in Department’s strategic focus areas, policies, guidelines, standards and processes. Provide technical supports to ensure the department’s policies, guidelines, standards are consistently implemented across the DFSA HO, Regional offices and Woreda offices. As required oversee the translation of communication materials to local languages.
· Coordinate communications champions initiative, identify opportunities for strategic partnership to facilitate communications efforts and maintain relationship with the same, promote major strategy developments so staff become more involved in the change process, attracts all sectors of staff and promotes a new way of engaging with the organization within a regional as well as global partnership.
· Strengthen WVE role as development partner and thought leader within advocacy and communications effort in-country in close collaboration with programs as well as external partners,
· Coordinate media relations to identify opportunities, priority events and platform to reach target audience and influencers, undertakes activities to promote media coverage of priority issues/events proactively, produce/oversees production of specific information communications products such us press kit, press release, feature articles, brochures. Conducts media monitoring on both national and international sources to collect relevant information, scanning the macro-environment regularly (Country situation analysis, audience analysis) and produce periodic report for the SLT.
· Work with Knowledge management specialist to organize learning forums and produce different publications as required, facilitate knowledge building and sharing, support the development of DFSA Intranet page, establish systems for the appropriate and effective flows of relevant information to and from WV/CARE/ORDA staff as required, Lead the development and production of high quality quarterly newsletter and monthly update.
· Organize different events to ensure adequate attention for (and mainstreaming of) cross cutting issues in the national office like gender, Institutional capacity Building, environmental complaince and others, provide technical support in producing different IEC/BCC materials
Job Requirements
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Mandatory Expertise and Experience
University degree, MA – Journalism, communications, graphic design or related fields
Broader program experience in NGO/development organizations
Excellent interpersonal, writing, and oral presentation skills for journals, newsletter, case stories and best practices documents in English is required
Experience in producing different documentation with graphic design (this is a necessary skills)
Proficient computer skills in Adobe Photoshop/InDesign (in addition to basic computer skills) and ability to lean new software package
Other Relevant Expertise and Experience
Good photography skills
Good organization, prioritization, and time management skills.
Good exposure in donor relations and overall networking and management skills
Demonstrated ability to work independently in own field of specialization
Six years’ experience working with NGOs sector in similar field
Problem solving ability
Flexibility to travel as required.
Perform other duties related to the job as required.
Given the program operates in 6 woredas of Oromia, the ability to communicate in Afan Oromo is an added advantage.
Other Competencies/Attributes:
Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective strategies
Have proven skill document design and layout
Have an experience in gather information and produce electronic News Letter and after approval from ExCom share with relevant persons/institutions
Have an experience of Assisting ExCom members in responding queries and issues
Promoting ethics and integrity creating organizational precedents
Strong change management, result oriented and committee
Relating and networking, working with people
Ability to work under pressure and tight deadlines
Attentive to detail and accuracy, committed to excellence, looks for improvements continuously
A team player accustomed to building team capacity and delegating working teams
A commitment to maintain the values of World vision
Working Environment / Conditions:
Work environment : Office-based with frequent travel to project area
On call
Place of Work : Head Office DFSA
Salary: World Vision has an attractive salary and benefits package.
How to Apply
Interested applicants are required to fill the employment application form found at http://docs.ethiojobs.net/wve-jaf.pdf
Applicants should email the employment application form on or before the closing date of this announcement to recruitment_ethiopia@wvi.org
we don’t receive hard copies
World Vision Ethiopia is a child focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.
World Vision Ethiopia
Addis Ababa, Ethiopia
Full time