Mar 22, 2018
Vacancy at The International Livestock Research Institute (ILRI) Ethiopia Assistant to Program Manager The Position : The International Livestock Research Institute (ILRI) seeks to recruit an Assistant to Program Manager who will be a member of Animal and Human Health Program team in Addis Ababa, Ethiopia. General: The International Livestock Research Institute (ILRI) works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org . Job Purpose: The purpose of this position is to assist in the Program Management process; facilitating in the various program activities and ensuring that the operations run smoothly. The candidate will support research on the One Health Regional Network for the Horn of Africa (HORN) project. He/she will provide project management support and coordination across HORN in Ethiopia, including coordination of personnel, budgets and project outputs. Main Responsibilities: Program management Liaise with the relevant stakeholders to gather inputs for the program work plan and collate the same; Assist with data collection and gathering, analysis and management of program documentation; Update and maintain program records including entering information to electronic management information systems and following up on approvals and other issues; Assist in the development of the procurement plan by collating the inputs and liaising with relevant department and completing the necessary documentation; Supervise project admin staff and build their capacity on the ILRI Program Management Framework (PMF) to enhance their performance. Proposal Development Assist with tracking project proposal development phase activities and progress to ensure necessary activities are completed as per set guidelines and timelines; Facilitate completion of ILRI and partner capacity assessment to determine capacity building needs for support of project priorities by collating information; Enter, update and maintain opportunity pipeline for the program on the tracking system. Project Planning Supporting in collecting of the necessary documents required in drafting of partner and donor agreements; Collating, documenting and maintaining a register of programmatic risk matters and issues and follow up on the recommended actions to ensure compliance. Project Execution Maintain effective working relationships with internal stakeholders and facilitate effective flow of information in the program activities; Support with the reporting of project management status by collating the necessary inputs; Work with all project team members to ensure work plans are on track and identify problems before they arise, through regular project team meetings; Assist the principle investigators in oversight of project budgets and tracking project finances to assist the accounting officer in the monthly routine accounting duties. Project Closing Ensure all documentation and activities for closing projects are as per agreed standards and archiving of the same for future reference; Collate recommendations and learnings into the lessons Learned document. Academic and professional qualifications: Education: Bachelors’ Degree or Masters’ degree in Business Management, Business Administration or related field Certification in Program Management – desirable Experience: Bachelor degree with 5 years’ experience or Masters’ degree + 3 years’ experience, professional certification Skills: Effective written and oral communication skills Good report writing skills Experience in supporting projects with numerous partners Experience in facilitating teamwork and collaboration across multiple functions and organizations Experience in budget management Strong IT skills Duty Station: Addis Ababa, Ethiopia Grade: 2D Minimum Base Salary: Birr 24,572 ( Negotiable depending on experience, skill and salary history of the candidate) Terms of appointment: This is a Nationally Recruited Staff (NRS) position, initial appointment is for three years with the possibility of renewal, contingent upon individual performance and the availability of funding. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits such as life and medical insurance, offshore pension plan, etc. The ILRI campus is set in a secure, attractive campus with dining and sports facilities. Applications: Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae. The position and reference number: REF: APM/09/18 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal: http://ilri.simplicant.com/ on or before 4 April 2018. To find out more about ILRI visit our website at http://www.ilri.org To find out more about working at ILRI visit our website at http://www.ilri.org/ilricrowd/ Suitably qualified women are particularly encouraged to apply.
International Livestock Research Institute (ILRI) Ethiopia Addis Ababa, Ethiopia Full time