Mar 07, 2018
Job at International Rescue Committee Supply Chain Assistant- Procurement Closing date: 13 Mar 2018 Position O-er-iew Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the o-erall supply chain acti-ities on procurement, guards super-ision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proacti-e on deli-ering the necessary tasks as required. Detailed Responsibilities: The essential functions of this position include, but are not limited to: Responsibility 1: Procurement processing - Processes all PRs directed within the lead time - Checks accuracy of all recei-ed quarterly PRs - Ensures proper PRs on online B-A entry - Ensures Proper preparation of RFQ and fair distribution of RFQ to suppliers - Ensures proper preparation of Purchase orders - Ensures proper and accurate preparation of Payment requests - Ensures that suppliers are ATC cleared before payment is effected - Keeps record of ATC cleared suppliers properly - Ensures that all suppliers working with the satellite office are ATC cleared on annual basis - Ensures that weekly procurement update is sent to all staff consistently Responsibility 2: Record keeping - Ensures proper documentation of all procurement documents - Maintains completed PRs’ files per grant - Ensures safety of Procurement files and contract documents. Responsibility 3: Reporting - Prepares PR matrix report on monthly basis - Prepares commitment reports on monthly basis - Prepares cash projection on monthly basis Responsibility 4: Utility and Communication bill payments - Monitor, track and ensure utility and communication bills are settled in accordance to set schedules in a timely manner. Responsibility 5: Staff management - Preparation of guards’ objecti-e setting for new and existing staff - Preparation and submission of midterm and annual performance objecti-e of guards. - Prepare guards’ time sheet preparation and submission to HR on timely manner. - Prepare guards’ shift schedule. - Closely follow the procurement guards uniform - Closely follow guards lea-e plan Responsibility 5: Sharing other supply chain related assignments with other supply chain staff - Accomplishes other duties as assigned by the Supply chain Manager and Filed Manager Cooperates with other supply chain staff related to field supply chain acti-ities Requirements Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college. Minimum of three years rele-ant experience for Diploma and one year rele-ant experience for degree -ery good knowledge and experience in Microsoft Word and Excel software application. Must ha-e good command of both spoken and written English and Amharic. Pro-en Ability to handle workloads and to work under pressure. Gi-e attention to details NGO experience is plus Adaptability: working in a multi-cultural en-ironment. Excellent representational skills HOW TO APPLY: Please send your CV-, application letter and copies of credentials to the following address: IRC, P.O.BOX 1320, and Hawassa. Please include 3 references from current and former employers. Applications will not be returned. IRC discourages phone calls or personal -isits. Only applicants meeting the minimum qualification will be short listed and contacted. Your application letter/co-er letter must include the following information. Name of the position you ha-e applied for Date of application Summary of your qualifications and experience Moti-ation/objecti-e of why you ha-e applied for the job Permanent Address and present address (if different form permanent) and telephone number Disclose any family relationships with existing IRC employees. Are any of your relati-es employed by International Rescue committee (IRC)? If answer is “yes”, gi-e the following information: YES NO NAME Relationship Position Office/field office Recruiter of the position Hawassa HR/Admin IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
International Rescue Committee (IRC) Ethiopia Addis Ababa, Ethiopia Full time