ETCAREERS.COM
Addis Ababa, Ethiopia
May 14, 2019
Underwriting Officer
// Oromia Insurance Company S.C. invites qualified applicants for the following position: Underwriting Officer Education: First Degree in Management or Accounting or Economics or Marketing or Banking and Insurance or related field. Experience: A minimum of Iwo years of work experience in Underwriting/Claims Term of employment: Permanent. Work place: Nekemte Branch How To Apply: Interested applicants fulfilling the above minimum requirements can send application letter, Curriculum Vitae (CV) and Educational documents up to May 17, 2019 to: OROMIA INSURANCE COMPANY S.C. Human Resource and Facility Management Department Address: Africa Avenue, Oromia International Bank Building 6th Floor Addis Ababa OR NEKEMTE BRANCH OFFICE Telephone: 057 661 6680 Nekemte
OROMIA INSURANCE COMPANY S.C. -ETHIOPIA NEKEMTE, ETHIOPIAFULL TIME
May 14, 2019
Junior Claims Officer, Fresh Graduate
// Abay Insurance S.C. would like to invite potential candidates for the following key positions: Job Title: Junior Claim Officer BA Degree in Management, Accountant, Economics or Banking & Insurance Experience: No experience required Competency Requirements: Very high Customer orientation, Interpersonal Communication skill, High Coordination skill & Proactive personality and Detail Orientation & analytical Skill Salary and Benefits: as per Company Scale. Term of Employment: Permanent Required No: one for each position Duty station: Addis Ababa How To Apply: Interested & Qualified applicants can submit non- returnable application, CV and Relevant documents until May 20, 2019 to the following address. Address: Abay Insurance S.C (Head Office) Building 6 th Floor Room No 605. Located Around Atlas Hotel, Atlas Traffic light. Tel: 0115535808/0115535300
ABAY INSURANCE SC ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Senior Accountant
// Job Title: Senior Accountant MA/BA in Accounting or equivalent Experience: With relevant 4/6 years’ experience in related cream Insurance industry with proven experience in managing demanding duties & have track record achievements For all positions: Competency Requirements: Very high Customer orientation, Interpersonal Communication skill, High Coordination skill & Proactive personality and Detail Orientation & analytical Skill Salary and Benefits: as per Company Scale. Term of Employment: Permanent Required No: one for each position Duty station: Addis Ababa How To Apply: Interested & Qualified applicants can submit non- returnable application, CV and Relevant documents until May 20, 2019 to the following address. Address: Abay Insurance S.C (Head Office) Building 6 th Floor Room No 605. Located Around Atlas Hotel, Atlas Traffic light. Tel: 0115535808/0115535300
ABAY INSURANCE SC ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Catering Driver I
// Catering Driver I Qualification Required: A Minimum of 12th/10th grade Complete per the old /new curriculum with Dry II /Public II driving license and minimum of four years driving experience in ET or in a known organization. N.B: Age limit; 25 - 40 years old. Auto/2nd grade driving license is Advantageous/Optional . Registration Date: May 15, 2019– May 21 2019. Registration Place: Ethiopian Airlines Group, Recruitment & Placement Office situated inside the premises of Ethiopian Airlines Group headquarters. Interested applicants must bring all original and copy of their supporting documents, including 6th /8th Grade Ministry Card and Kebele ID with copy & one passport size photograph when they come for registration on the dates stated above.
ETHIOPIAN SKYLIGHT HOTEL BOLE, ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Administrative Assistant/Secretary
// Organization Profile Selam was formed in 1997 as an independent non-governmental culture organization. Selam’s head office is based in Stockholm with branch organizations in Addis Abeba (established 2005) and Kampala (established 2003). Selam also holds two companies: Selam Sounds in Sweden (established 2006), and Selam Sounds in Ethiopia (established 2015). Selam is an international NGO (non-governmental organization) that works thematic area of culture with the vision to promote social change through the enabling and empowering aspects of cultural life. Selam holds a unique position in Ethiopia by functioning as a prominent actor within civil society and the culture sector and by managing culture as a tool for social development. We are looking for a competent Administrative Assistant to help with the organization and running of the daily administrative operations of our organization. Responsibilities Organize office and assist associates in ways that optimize the office operation Perform receptionist duties when needed Answer and direct phone calls Develop and maintain a filing system, retrieving files Type and maintain documents Receive, sort, and deliver letters Maintain office supplies by checking inventory and order items Job Requirements: Minimum Requirements Diploma or Higher on Secreterial Science or other related fields Other Requirements Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) with a competant typing speed Excellent written and verbal communication skills on Amharic and English Strong organizational skills with the ability to multi-task Good at Internet surfing skills( Email handling). Candidates must be positive with polite attitude. Looking for immediate joiners. Fresh graduates are welcomed. How To Apply: Interested candidates who meet the above requirement could email their application letter along with CV and Other credentials on apply@selam.se or Submit in person to our Head Quarter, during working hours which is located around hayahulet mazuria, Haile G. Selassie Ave, Rewina Building 7th floor, before May 23, 2019. For More call 0116621323
SELAM ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
General Service Manager
// Under the general supervision of the HR & Admin Director, organizes, directs, coordinates and controls the activities of visa and travel plan of local and international staffs and visitors; effectively monitor the activities of central archives , office service, janitorial, communication, and maintenance of buildings and deliver office services. Coordinates and directs the receiving, storing, issuing and recording activities of stock items, undertakes the development of store management systems. Effectively monitor and manage the activities of visa, travel, work & residential permission for international staffs and visitors. Effectively managing all travel process such as visa, flight and hotel booking, etc for local and international staffs who travel abroad for business trips. Organizes, directs, coordinates and controls the activities of office service, record management, janitorial, communications, building maintenance, and messenger services. Supervises all the Share Company’s correspondence within and outside the Company. Ensures timely and proper flow of all outbound and inbound correspondences. Ensures that there is uninterrupted electric power and water supply to factory and offices; follows up the proper functioning of sewerage and waste disposal systems. Takes a leading role in the development of systems for stock classification and coding and production of stock categories.Reviews layout of stores and makes recommendations for improvement in the utilization of store space and in efficiency of store service. Approves requests for supplies from stores or their purchases including protective clothes and uniforms for cleaners, guards and other general service employees; follows up the proper utilization of issued items. Supervises and follows up the timely repair of office equipment, furniture, water and electric systems and renovation of buildings (involving masonry, carpentry, painting, plumbing and related works).Supervises the proper upkeep of cleanliness of offices, corridors, rest rooms (toilets) and surroundings. s with various internal & external investment groups & teams. Job Requirements Education: Ba Degree in Management/Business Administration Work Experience: At least 8 years experience in related field How to Apply Qualified applicants are invited to submit their application letter, Curriculum vitae and copy of supporting documents only through email address NTEHR101@gmail.com and the application should be before the application deadline. Application email subject shall state the position title and the attached files or documents shall be only in a zipped folder format. Only Shortlisted candidates will be contacted.
NATIONAL TOBACCO ENTERPRISE (ETHIOPIA) S.C ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Wholesale Supervisor
// To supervise wholesalers across the country and assist Sales & Operations Manager in all aspects of sales and distribution. This involves planning, budgeting, achieving sales targets, ensuring optimal product distribution, sales analysis and reporting, staff development and other administrative aspects at the national level. Ensures achievement of daily, weekly and monthly sales targets by brand per individual wholesaler to ensure the Annual NTE volume plan is achived and exceeded. Also provide regular sales plan and update on sales tracking to the regional sales team to ensure the achievement of the targets by each region. Ensure effective management of distribution network by closely working with NTE wholesalers and Area Sales Managers in identifying areas of potential business and appointment of new wholesalers in such areas and termination of wholesalers as per the market dynamics and requirements in line with the company policy and procedures. Assist the Sales Operations Manager in the supervision and administrative of wholesale team on all matters including building team spirit, staff motivation, disciplinary issues, manage leave plans, and maintain effective communication and coordination between the sales team in HQ and the regional sales teams . Ensures the sales process and operations are in adherence to the company's policies and procedures by providing guidance and coaching to the sales team, following up closely on sales and taking corrective measures to address the arising matters daily. Ensures proper reporting by providing accurate information relevant to a company’s markets is gathered and analyzed specifically for the purpose confident decision-making in determining market opportunity, market penetration strategy, and market development metrics in relation to our competitors/Illicit. Furthermore, work closely with Area Sales Manager to provide daily, weekly and monthly sales performance analysis to the management. Job Requirements Education:- University degree, in Marketing, Management, Business Administration or related Experience 4 years relevant experience Language and Other Skills Fluency on Amharic & English language. Excellent MS Package knowledge. How to Apply Qualified applicants are invited to submit their application letter, Curriculum vitae and copy of supporting documents through email address NTEHR101@gmail.com and the application should be before the application deadline. Online application email subject shall state the position title and the attached files or documents shall be only in a zipped folder format. Failure to comply to the guideline may lead to immediate rejection Address National Tobacco Enterprise (Eth) Sh.Co. Roosevelt Road (from Mexico to Sarbet) Beside African Union Head Office 1st Floor Office No 101 Addis Ababa For More information you can call at +251118354276 Only Shortlisted candidates will be contacted.
NATIONAL TOBACCO ENTERPRISE (ETHIOPIA) S.C ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Internship with United Nations Office for South-South Cooperation (UNOSSC)
// Internship with United Nations Office for South-South Cooperation (UNOSSC)
May 14, 2019
Underwriting Officer
// Oromia Insurance Company S.C. invites qualified applicants for the following position: Underwriting Officer Education: First Degree in Management or Accounting or Economics or Marketing or Banking and Insurance or related field. Experience: A minimum of Iwo years of work experience in Underwriting/Claims Term of employment: Permanent. Work place: Nekemte Branch How To Apply: Interested applicants fulfilling the above minimum requirements can send application letter, Curriculum Vitae (CV) and Educational documents up to May 17, 2019 to: OROMIA INSURANCE COMPANY S.C. Human Resource and Facility Management Department Address: Africa Avenue, Oromia International Bank Building 6th Floor Addis Ababa OR NEKEMTE BRANCH OFFICE Telephone: 057 661 6680 Nekemte
OROMIA INSURANCE COMPANY S.C. -ETHIOPIA NEKEMTE, ETHIOPIAFULL TIME
May 14, 2019
Junior Claims Officer, Fresh Graduate
// Abay Insurance S.C. would like to invite potential candidates for the following key positions: Job Title: Junior Claim Officer BA Degree in Management, Accountant, Economics or Banking & Insurance Experience: No experience required Competency Requirements: Very high Customer orientation, Interpersonal Communication skill, High Coordination skill & Proactive personality and Detail Orientation & analytical Skill Salary and Benefits: as per Company Scale. Term of Employment: Permanent Required No: one for each position Duty station: Addis Ababa How To Apply: Interested & Qualified applicants can submit non- returnable application, CV and Relevant documents until May 20, 2019 to the following address. Address: Abay Insurance S.C (Head Office) Building 6 th Floor Room No 605. Located Around Atlas Hotel, Atlas Traffic light. Tel: 0115535808/0115535300
ABAY INSURANCE SC ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Senior Accountant
// Job Title: Senior Accountant MA/BA in Accounting or equivalent Experience: With relevant 4/6 years’ experience in related cream Insurance industry with proven experience in managing demanding duties & have track record achievements For all positions: Competency Requirements: Very high Customer orientation, Interpersonal Communication skill, High Coordination skill & Proactive personality and Detail Orientation & analytical Skill Salary and Benefits: as per Company Scale. Term of Employment: Permanent Required No: one for each position Duty station: Addis Ababa How To Apply: Interested & Qualified applicants can submit non- returnable application, CV and Relevant documents until May 20, 2019 to the following address. Address: Abay Insurance S.C (Head Office) Building 6 th Floor Room No 605. Located Around Atlas Hotel, Atlas Traffic light. Tel: 0115535808/0115535300
ABAY INSURANCE SC ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Catering Driver I
// Catering Driver I Qualification Required: A Minimum of 12th/10th grade Complete per the old /new curriculum with Dry II /Public II driving license and minimum of four years driving experience in ET or in a known organization. N.B: Age limit; 25 - 40 years old. Auto/2nd grade driving license is Advantageous/Optional . Registration Date: May 15, 2019– May 21 2019. Registration Place: Ethiopian Airlines Group, Recruitment & Placement Office situated inside the premises of Ethiopian Airlines Group headquarters. Interested applicants must bring all original and copy of their supporting documents, including 6th /8th Grade Ministry Card and Kebele ID with copy & one passport size photograph when they come for registration on the dates stated above.
ETHIOPIAN SKYLIGHT HOTEL BOLE, ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Administrative Assistant/Secretary
// Organization Profile Selam was formed in 1997 as an independent non-governmental culture organization. Selam’s head office is based in Stockholm with branch organizations in Addis Abeba (established 2005) and Kampala (established 2003). Selam also holds two companies: Selam Sounds in Sweden (established 2006), and Selam Sounds in Ethiopia (established 2015). Selam is an international NGO (non-governmental organization) that works thematic area of culture with the vision to promote social change through the enabling and empowering aspects of cultural life. Selam holds a unique position in Ethiopia by functioning as a prominent actor within civil society and the culture sector and by managing culture as a tool for social development. We are looking for a competent Administrative Assistant to help with the organization and running of the daily administrative operations of our organization. Responsibilities Organize office and assist associates in ways that optimize the office operation Perform receptionist duties when needed Answer and direct phone calls Develop and maintain a filing system, retrieving files Type and maintain documents Receive, sort, and deliver letters Maintain office supplies by checking inventory and order items Job Requirements: Minimum Requirements Diploma or Higher on Secreterial Science or other related fields Other Requirements Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) with a competant typing speed Excellent written and verbal communication skills on Amharic and English Strong organizational skills with the ability to multi-task Good at Internet surfing skills( Email handling). Candidates must be positive with polite attitude. Looking for immediate joiners. Fresh graduates are welcomed. How To Apply: Interested candidates who meet the above requirement could email their application letter along with CV and Other credentials on apply@selam.se or Submit in person to our Head Quarter, during working hours which is located around hayahulet mazuria, Haile G. Selassie Ave, Rewina Building 7th floor, before May 23, 2019. For More call 0116621323
SELAM ETHIOPIA ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
General Service Manager
// Under the general supervision of the HR & Admin Director, organizes, directs, coordinates and controls the activities of visa and travel plan of local and international staffs and visitors; effectively monitor the activities of central archives , office service, janitorial, communication, and maintenance of buildings and deliver office services. Coordinates and directs the receiving, storing, issuing and recording activities of stock items, undertakes the development of store management systems. Effectively monitor and manage the activities of visa, travel, work & residential permission for international staffs and visitors. Effectively managing all travel process such as visa, flight and hotel booking, etc for local and international staffs who travel abroad for business trips. Organizes, directs, coordinates and controls the activities of office service, record management, janitorial, communications, building maintenance, and messenger services. Supervises all the Share Company’s correspondence within and outside the Company. Ensures timely and proper flow of all outbound and inbound correspondences. Ensures that there is uninterrupted electric power and water supply to factory and offices; follows up the proper functioning of sewerage and waste disposal systems. Takes a leading role in the development of systems for stock classification and coding and production of stock categories.Reviews layout of stores and makes recommendations for improvement in the utilization of store space and in efficiency of store service. Approves requests for supplies from stores or their purchases including protective clothes and uniforms for cleaners, guards and other general service employees; follows up the proper utilization of issued items. Supervises and follows up the timely repair of office equipment, furniture, water and electric systems and renovation of buildings (involving masonry, carpentry, painting, plumbing and related works).Supervises the proper upkeep of cleanliness of offices, corridors, rest rooms (toilets) and surroundings. s with various internal & external investment groups & teams. Job Requirements Education: Ba Degree in Management/Business Administration Work Experience: At least 8 years experience in related field How to Apply Qualified applicants are invited to submit their application letter, Curriculum vitae and copy of supporting documents only through email address NTEHR101@gmail.com and the application should be before the application deadline. Application email subject shall state the position title and the attached files or documents shall be only in a zipped folder format. Only Shortlisted candidates will be contacted.
NATIONAL TOBACCO ENTERPRISE (ETHIOPIA) S.C ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Wholesale Supervisor
// To supervise wholesalers across the country and assist Sales & Operations Manager in all aspects of sales and distribution. This involves planning, budgeting, achieving sales targets, ensuring optimal product distribution, sales analysis and reporting, staff development and other administrative aspects at the national level. Ensures achievement of daily, weekly and monthly sales targets by brand per individual wholesaler to ensure the Annual NTE volume plan is achived and exceeded. Also provide regular sales plan and update on sales tracking to the regional sales team to ensure the achievement of the targets by each region. Ensure effective management of distribution network by closely working with NTE wholesalers and Area Sales Managers in identifying areas of potential business and appointment of new wholesalers in such areas and termination of wholesalers as per the market dynamics and requirements in line with the company policy and procedures. Assist the Sales Operations Manager in the supervision and administrative of wholesale team on all matters including building team spirit, staff motivation, disciplinary issues, manage leave plans, and maintain effective communication and coordination between the sales team in HQ and the regional sales teams . Ensures the sales process and operations are in adherence to the company's policies and procedures by providing guidance and coaching to the sales team, following up closely on sales and taking corrective measures to address the arising matters daily. Ensures proper reporting by providing accurate information relevant to a company’s markets is gathered and analyzed specifically for the purpose confident decision-making in determining market opportunity, market penetration strategy, and market development metrics in relation to our competitors/Illicit. Furthermore, work closely with Area Sales Manager to provide daily, weekly and monthly sales performance analysis to the management. Job Requirements Education:- University degree, in Marketing, Management, Business Administration or related Experience 4 years relevant experience Language and Other Skills Fluency on Amharic & English language. Excellent MS Package knowledge. How to Apply Qualified applicants are invited to submit their application letter, Curriculum vitae and copy of supporting documents through email address NTEHR101@gmail.com and the application should be before the application deadline. Online application email subject shall state the position title and the attached files or documents shall be only in a zipped folder format. Failure to comply to the guideline may lead to immediate rejection Address National Tobacco Enterprise (Eth) Sh.Co. Roosevelt Road (from Mexico to Sarbet) Beside African Union Head Office 1st Floor Office No 101 Addis Ababa For More information you can call at +251118354276 Only Shortlisted candidates will be contacted.
NATIONAL TOBACCO ENTERPRISE (ETHIOPIA) S.C ADDIS ABABA, ETHIOPIAFULL TIME
May 14, 2019
Internship with United Nations Office for South-South Cooperation (UNOSSC)
// Internship with United Nations Office for South-South Cooperation (UNOSSC)
Food and Agriculture Organization of the United Nations (FAO) -Ethiopia
Addis Ababa, Ethiopia
//
Organizational Setting
The Food and Agriculture Organization (FAO) of the United Nations is the specialized agency of the United Nations for food, nutrition, agriculture, and forestry. FAO’s global vision is for a world free from hunger and malnutrition where food and agriculture contribute to improving the living standards of all, especially the poorest, in an economically, socially and environmentally sustainable manner. Achieving food security for all is at the heart of FAO’s efforts – to make sure people have regular access to enough high-quality food to lead active and healthy lives.
The mission of the Food and Agriculture Organization of the United Nations (FAO) is to work to eradicate hunger and promote global food security together with balanced and complete nutrition. Our mandate is to raise levels of nutrition, improve agricultural productivity, better the lives of rural populations and contribute to the growth of the world economy.
Our three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.
Reporting Lines
The position is located at FAO Ethiopia Country Office and under the general guidance of the FAO Representative in Ethiopia, the overall supervision of the Senior Administrative Officer and the direct supervision of the Finance/Administration Officer, and in close collaboration with Administrative Assistant (Accounting) the incumbent will carry out the following duties:
Technical Focus
The provision of inventory and asset management related support services ensuring high quality of work, accuracy, timeliness and properly recorded/ documented service delivery.
Tasks and responsibilities:
Acts as Inventory and Assets Management Focal Point and working in close collaboration with the Administrative Assistant (Accounting). Specifically, the incumbent will carry out the following duties:
Record the receipt and issuance of goods from the Stores in the Inventory database;
Receive, inspect and verify of all incoming equipment, furniture , expendable supplies and scheduling of deliveries to users;
Support the annual physical inventory verification exercise by checking the accuracy of records and location of the item. This includes the count of all office equipment, supplies and furniture; and record the findings into the inventory database to reflect a true position and location of all items;
Reconciliation of the results from the periodic physical inventory counts conducted with the stock balance indicated in the Inventory database;
Assist in the verification of clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies;
Update the inventory database immediately when goods are received from various procurement actions; Track movement of non-expendable property and update records regularly;
Maintenance of stock levels of Stationery/Supplies in the Stores and ensure timely replenishment of stock;
Monitoring and control of Inventory stock items and provide inputs for the Procurement Plan on a quarterly basis; ensuring sufficient stock of fast-moving office supplies and to maintain ‘Bin Cards’ for every stock item;
Ensure safekeeping of all sensitive items and properties of the organization;
Maintenance of proper filing system for Asset records;
Extraction of data from various sources related to the management of assets and preparation of Inventory reports, as required;
Prepare goods receipt note for recording the receipt of all goods purchased through the issuance of Purchase Orders;
Provide serial numbers of existing assets to FA-Services@fao.org to be uploaded to GRMS Asset Registry;
Ensures that an ADM83 Form is completed in case of Loss or Theft of assets;
Participate in/performs asset tagging/barcoding (i.e. attaching a pre-printed barcode to each non-expendable asset), setting up an asset catalogue for assets that cannot be barcoded (small size, unreachable location), keeping a record and forwarding the information to FA-Services@fao.org;
Collaborate with the IT Unit for the management of IT assets and reconciles records ensuring inventory records are up to date and accurate;
Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Secondary school education. Bachelor’s degree in Business Administration, Procurement, Commerce or related field although not a requirement
Four years of administrative, accounting, inventory and stores management experience.
Working knowledge (level C) of English and working knowledge of the local language is required.
Very good knowledge of the MS Office applications, Internet and office technology equipment.
National of Ethiopia.
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Selection Criteria
Extent of experience in stores, inventory and asset management with an international organisation is desirable.
Knowledge of FAO/UN operational guidelines and administrative/procurement/inventory procedures will be an added advantage.
Ability to operate MS Office applications, web-based management systems, advanced knowledge of spreadsheets and database packages.
Demonstrates High level of integrity and ethical standards
Ability to communicate clearly in English (written and spoken).
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
Candidates are requested to attach a letter of motivation to the online profile. Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
//
Organizational Setting
The Food and Agriculture Organization (FAO) of the United Nations is the specialized agency of the United Nations for food, nutrition, agriculture, and forestry. FAO’s global vision is for a world free from hunger and malnutrition where food and agriculture contribute to improving the living standards of all, especially the poorest, in an economically, socially and environmentally sustainable manner. Achieving food security for all is at the heart of FAO’s efforts – to make sure people have regular access to enough high-quality food to lead active and healthy lives.
The mission of the Food and Agriculture Organization of the United Nations (FAO) is to work to eradicate hunger and promote global food security together with balanced and complete nutrition. Our mandate is to raise levels of nutrition, improve agricultural productivity, better the lives of rural populations and contribute to the growth of the world economy.
Our three main goals are: the eradication of hunger, food insecurity and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.
Reporting Lines
The position is located at FAO Ethiopia Country Office and under the general guidance of the FAO Representative in Ethiopia, the overall supervision of the Senior Administrative Officer and the direct supervision of the Finance/Administration Officer, and in close collaboration with Administrative Assistant (Accounting) the incumbent will carry out the following duties:
Technical Focus
The provision of inventory and asset management related support services ensuring high quality of work, accuracy, timeliness and properly recorded/ documented service delivery.
Tasks and responsibilities:
Acts as Inventory and Assets Management Focal Point and working in close collaboration with the Administrative Assistant (Accounting). Specifically, the incumbent will carry out the following duties:
Record the receipt and issuance of goods from the Stores in the Inventory database;
Receive, inspect and verify of all incoming equipment, furniture , expendable supplies and scheduling of deliveries to users;
Support the annual physical inventory verification exercise by checking the accuracy of records and location of the item. This includes the count of all office equipment, supplies and furniture; and record the findings into the inventory database to reflect a true position and location of all items;
Reconciliation of the results from the periodic physical inventory counts conducted with the stock balance indicated in the Inventory database;
Assist in the verification of clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies;
Update the inventory database immediately when goods are received from various procurement actions; Track movement of non-expendable property and update records regularly;
Maintenance of stock levels of Stationery/Supplies in the Stores and ensure timely replenishment of stock;
Monitoring and control of Inventory stock items and provide inputs for the Procurement Plan on a quarterly basis; ensuring sufficient stock of fast-moving office supplies and to maintain ‘Bin Cards’ for every stock item;
Ensure safekeeping of all sensitive items and properties of the organization;
Maintenance of proper filing system for Asset records;
Extraction of data from various sources related to the management of assets and preparation of Inventory reports, as required;
Prepare goods receipt note for recording the receipt of all goods purchased through the issuance of Purchase Orders;
Provide serial numbers of existing assets to FA-Services@fao.org to be uploaded to GRMS Asset Registry;
Ensures that an ADM83 Form is completed in case of Loss or Theft of assets;
Participate in/performs asset tagging/barcoding (i.e. attaching a pre-printed barcode to each non-expendable asset), setting up an asset catalogue for assets that cannot be barcoded (small size, unreachable location), keeping a record and forwarding the information to FA-Services@fao.org;
Collaborate with the IT Unit for the management of IT assets and reconciles records ensuring inventory records are up to date and accurate;
Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
Secondary school education. Bachelor’s degree in Business Administration, Procurement, Commerce or related field although not a requirement
Four years of administrative, accounting, inventory and stores management experience.
Working knowledge (level C) of English and working knowledge of the local language is required.
Very good knowledge of the MS Office applications, Internet and office technology equipment.
National of Ethiopia.
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Selection Criteria
Extent of experience in stores, inventory and asset management with an international organisation is desirable.
Knowledge of FAO/UN operational guidelines and administrative/procurement/inventory procedures will be an added advantage.
Ability to operate MS Office applications, web-based management systems, advanced knowledge of spreadsheets and database packages.
Demonstrates High level of integrity and ethical standards
Ability to communicate clearly in English (written and spoken).
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
Applications received after the closing date will not be accepted
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
Candidates are requested to attach a letter of motivation to the online profile. Vacancies will be removed from the recruitment portal at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
