Aug 14, 2018
Finance Intern Vacancy No.: CFA/0080/2018 Position Title: Finance Intern Position Grade: Internship Duty Station: Addis Ababa, Ethiopia Type of Appointment: Three months with possibility of extension Estimated Start Date: As soon as possible Closing Date: August 29, 2018 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive environment. External candidates are eligible to apply to this vacancy. Background Under the general supervision of the Chief of Mission and direct supervision of the Resource Management Officer (Finance) the Intern-Finance will be responsible and accountable for providing necessary support in the Finance Unit of the Mission. In particular, he/she will: Core Functions / Responsibilities: Assist Sr. Finance Assistant to review on regular basis the relevant Debtors/Creditors group codes, initiate follow up messages for outstanding cases and provide timely feedback to the Sr. Finance Assistant. Assist Finance Officer in compiling monthly accounts for his review and dispatch to completed package Manila Administrative Centre. Assist Treasury Assistant to prepare & process payments for the mission’s postage, taxi costs and telecommunication charges e.g. landline, mobile, internet leased lines, sat phones with a view to ensure: Activities/Projects are charged with the true cost of usage. Follow up with staff to reimburse on personal charges against usage of office resources wherever applicable. Assist Sr. Finance Assistant to invoice staff for private use of IOM resources such as vehicles, Telephone, flights etc. and to follow up for payment. Maintain the filing system and to ensure proper custody of financial documents i.e. vouchers, bank correspondence etc. Register Travel Authorizations issued in the mission and maintain the log register. To be the custodian of the Unit’s stationery stock (including receipt books and taxi books) and office supplies etc. Assist in computing the travel claims and staff imprest accounts by thoroughly checking the supporting documents provided. And maintain a register/Log for all missions’ receipt books and taxi voucher books Perform any other duties that may be assigned from time to time. Job Requirements: Educational Qualification Fresh graduate with university degree in Finance, Accounting or Business Administration or any other related field of study. High level of computer literacy is required, in particular, experience in computerized HR and/or Accounting software systems; good knowledge of MS Office specifically Excel; Good communication skills, drive for results, flexibility, efficiency, respect for diversity; Ability to work effectively under stressful conditions and within a team of colleagues from varied cultures and professional backgrounds. Languages Thorough knowledge of spoken and written English is required. Competencies Behavioural Accountability – takes responsibility for action and manages constructive criticisms Client Orientation – works effectively well with client and stakeholders Continuous Learning – promotes continuous learning for self and others Communication – listens and communicates clearly, adapting delivery to the audience Creativity and Initiative – actively seeks new ways of improving programmes or services Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; Performance Management – identify ways and implement actions to improve the performance of self and others Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility Professionalism – displays mastery of subject matter Teamwork – contributes to a collegial team environment; incorporates gender-related needs, perspectives, and concerns, and, promotes equal gender participation. Technological Awareness – displays an awareness of relevant technological solutions Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM (optional depending on position level) Other Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. How To Apply: Interested candidates are invited to submit their application/ motivation letter enclosed with only detail CV written in English via our e-mail address RECADDIS@IOM.INT , by August 29, 2018 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition. Only shortlisted candidates will be contacted. We strongly encourage qualified women to apply!
International Organization for Migration (IOM) - Ethiopia Addis Ababa, Ethiopia Intern