Full Time
CARE Ethiopia
Oromia, Ethiopia
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Job Location : West Hararghe field office and Dire Dawa town for East Hararghe field office, Oromia
I. JOB SUMMARY :
The purpose of the Assistant Project Manager (APM) position is to assist the Project Manager of both the SPIR Field Offices for quality implementation and overall management of the SPIR/DFSA project. S/he supports the Project Manager in leading day-to-day operational coordination among the technical team, cater the technical support where needed and quality implementation of approved project activities with a focus on program quality and learning. S/he will directly supervise the Woreda Team Leaders (WTL) and supports them in ensuring effective program implementation on the ground, coordination with Woreda and Kebele FSTF and coordination with other projects having similar activities in the same project area. S/he provides leadership and management support to Woreda Team Leaders and SPIR Technical Team as they provide coaching and counseling to Facilitators for Empowerment to enhance their performance. The Assistant Project Manager represents the SPIR/DFSA at Zonal and operational Woredas at the request of the Project Manager. S/he maintains quality work and accountability and assuring compliance to Host government, Donor and CARE’s policies.
II. JOB RESPONSIBILITIES
Job Responsibility #1: Program Development and Planning
Support the development of Woreda level project DIP preparation broken down by year, quarter and monthly plan.
Ensure that all Woreda Team Leaders and their supervisees have updated monthly and quarterly implementation plans.
At the end of every month, review the plan verses actual implementation, analyze past experiences to systematize and incorporate lessons learned into the next planning process.
Based on learning, adjust Woreda Team Leaders’ targets, strategies, resources and delegation of responsibilities to ensure high-quality technical implementation and appropriate progress toward program objectives.
Job Responsibility #2: Quality Program Implementation
Co-lead day-to-day operational coordination and oversight of all project activities as per the approved plan, ensuring integration and effective management.
Support the Project Manager in ensuring that cross-cutting themes like gender, nutrition, climate change adaptation and other resilience activities are implemented according to the technical specification set together with partners and time schedule and also within the limit of the planned budget.
Undertake frequent field visits to project sites to ensure that the activities are carried out in accordance with work plan and technical requirements and following the specific guidelines/protocols.
Work together with the Project manager and Technical Team to prepare DIP, PREP and annual budget
Job Responsibility #3: Staff Management
Provide supportive supervision to WTLs and coaching/counselling for further improvement of their management skills
Hold all levels of staff under supervision accountable to program - program support functions’ quality standards
Build the technical and managerial capacity of Woreda Team Leaders and their supervises in planning and implementing programs effectively and efficiently.
Recommend personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans as per the HR manual
Model a working style based on strict adherence to CARE’s core values of Transformation, Integrity, Diversity, Equality, and Excellence
Complete all performance management activities, including performance planning, monitoring, and annual performance appraisals, in a timely fashion
Provide ongoing feedback to Woreda Team Leaders, recognizing and praising successes and pointing out failures that needing corrective measures
Ensure that supervisees are mainstreaming gender organizationally and programmatically in their Annual Performance Objectives
Ensure that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment and management of staff
Job Responsibility #4: Program Monitoring, Evaluation and Reporting
Ensure that Woreda Team Leaders write monthly/quarterly/annual comprehensive and up-to standard quality program performance reports
Plan and conduct quarterly and annual review meetings to assess progress, capture bottom-up feedback and learning from the ground, adjust plans, and draw/disseminate lessons learned with Woreda Team Leaders and Facilitators for Empowerment at Woreda level.
Collaborate in intermediate results assessments, evaluations, and other monitoring events conducted
Work with the Project Manager in assessing program context, assumptions and changes in the working environment to ensure that the program focus, strategies and activities remain relevant, and propose adjustments when needed
Regularly visit field activities and provide formal and informal feedback and recommendations to Woreda Team Leaders and Facilitators for Empowerment for improved performance
Job Responsibility #5: Networking, Learning and Representation
Engage with stakeholders, particularly the government Food Security and Livelihoods Implementation and Coordination Unit teams, microfinance institutions (MFIs), and other key government offices at Zonal and Woreda levels to support project implementation and coordination
Participate in Early Warning and Food Security meetings held at Zonal and Woreda level to discuss program related issues
In collaboration with the Project Manager, make formal presentations to government counterparts about program progress, challenges, lessons learned and needed adjustments at Zonal and Woreda level
In collaboration with the Project Manager, represent the SPIR at Zonal and Woreda-level, Government-NGO forums, and present lessons and share learning from the project’s implementation experience.
Job Responsibility #6: Perform any other duties as assigned by supervisor
Engage and perform other activities as assigned by your supervisor but not limited to accompanying visitors, attending meeting/workshop etc.
CONTACTS/KEY RELATIONSHIPS
Internal:
Project Manager, Program Coordinator and Deputy Chief of Party of the SPIR/DFSA for Coaching, Mentoring and overall guidance (on all programmatic, administrative, financial, policy, procedural other related issues)
Consortium technical leads, Head Office level advisors and field office officers – cross functionally receive consultation for technical or logistic issues and collaborate on both programmatic and administrative issues.
Field level staffs (Woreda Team Leaders technical officers, lead Community Facilitators for Empowerment) – ensuring appropriate support is provided to field offices and maintenance of working relationships.
External:
Woreda and Kebele FSTF, Other development organizations working in the area where works CARE (GOs, NGOs, CBOs, MFIs and the private sector)
WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED
The position is based in Chiro town for West Hararghe field office and Dire Dawa town for East Hararghe field office with more than 60% field travel to project areas and others as the work demands.
Job Requirements :
A) EDUCATION/TRAINING
Required: BSc in Agriculture, Agricultural Economics, Rural Development, or related field, or equivalent combination of education and work experience.
Desired: MSc/Sc. Agriculture, Rural Development, Livelihoods and related development related field
B) EXPERIENCE:
Required : 4 to 5 years of experience working on rural development projects, food security, livelihoods, natural resource management
Desired : Experience in development oriented NGOs
C) TECHNICAL SKILLS
Required:
Proficiency in verbal and written English, Afan Oromo and Amharic
Proficiency in standard office software packages
Excellent communication and interpersonal skill.
Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels
Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.
Desired:
Skills in organizing and facilitating training events and workshops.
Expertise in one or more of the following program areas: food security, livelihoods, natural resources, with gender focus.
D) COMPETENCIES
Respect, accountability, courage, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, information monitoring, planning and organizing, leading through vision and value.
How To Apply :
If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please forward your: CV (not more than 3 page) and cover letter (not more than one page) directly Send your application by e-mail to ETH.JobsHR@care.org .
Please note that only shortlisted candidates will be contacted.
Note: On the subject Line, please clearly write the position you are applying “Program Specialist”.Your application will be automatically disqualified, if you fail to do so.
Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women
