Full time
International Rescue Committee (IRC) Ethiopia
Butajira, Ethiopia
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The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. We address both the immediate, lifesaving needs of conflict-affected people in an emergency and the reconstruction needs in post conflict societies. IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in London, New York, and Geneva.
Summary Statement of Duties and Responsibilities
Under the direct supervision of the Finance Officer the Finance Assistant will handles Cash payments and Cash collections in the field office.
Routine Financial Duties and Responsibilities:
Perform all Financial duties in line with IRC Program, Personnel & Finance Regulations
Keep well organized Book of Accounts at the Field Office in accordance to the Finance Manual.
Keep filing systems in which documents could be readily available and easily traced to.
Undertake all financial duties with at most care and with persistent effort.
Give attention to detailed accuracy and neatness in documentation.
Ensure the correctness of Documents, amounts, dates, signature, etc…
Prepare Receipt and payment Vouchers for approved Payment/Settlement Requests.
Operates the petty cash and cash in office Funds by holding the authorized level of cash.
Ensure the availability of petty cash in safe at all times and replenish it timely.
Keep safe box cashes as per regulation.
Journalize Cash in office and Petty Cash Accounts in standards laid down in the Finance Manual.
Assist Program Staff, drivers and any other staff who seek guidance in filling out forms.
Assist and cooperate with all IRC Finance and supply chain team in all their requirements.
Intact deposit all cash collections
Prepares check and effect payments after approval from the designated official.
Records all cash in office, petty cash and bank transactions on excel format using the correct codes and forward to Finance Officer for review.
Keeping all used and unused finance vouchers in a safe place.
Keep the petty cash fund in the safe box and replenish timely when reaches its minimum balance as per the IRC policy.
Prepare cash transfer request and submit for Finance Officer/Manager for review.
Track the status of personal advances and ensures their timely settlement.
Assist the Finance Officer/ Manager in preparation of the monthly report.
Carries out cash count at the end of every week and at any interval as per the IRC policy.
Reconcile cash balance per records with the result of cash count.
Make sure taxes and any other liabilities paid timely.
Keep filing systems in which documents could be readily available and easily traced to.
Make sure each month financial documents scan are remain in the field office and filed before document send to Addis.
Give attention to detailed accuracy and neatness in documentation.
Perform financial duties in line with IRC Program, Personnel & Finance Regulations.
Make sure that all finance documents are stamped with IRC Ethiopia Paid or Received stamp we send to Addis.
Prepare any finance related outgoing letters.
Replace Finance Officer in his/her absence.
Responsible to follow up finance payment documents scan every day.
Do all tasks assigned by the Finance Officer and Finance Manager.
Job Requirements
Diploma in Accounting and minimum of 3 years relevant experience or B.A Degree in Accounting 1 year relevant experience.
Six month IRC internship service is a plus.
Excellent Operating skill of Excel and Word is required.
Knowledge of Sun Accounting system and/or other accounting software is advantageous
NGO experience is a plus.
Ability to communicate well in English
Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, able to coordinate multiple tasks and maintain attention to detail
How to Apply
Please send your CV, application letter and copies of credentials to the following address: IRC, P.O.BOX 1320, Hawassa and applying directly through the below link is mandatory.
https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=6091
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Your application letter/cover letter must include the following information.
Name of the position you have applied for
Date of application
Summary of your qualifications and experience
Motivation/objective of why you have applied for the job
Permanent Address and present address (if different form permanent) and telephone number
Disclose any family relationships with existing IRC employees.
Are any of your relatives employed by International Rescue committee (IRC)?
If answer is “yes”, give the following information:
YES NO
NAME
Relationship
Position
Office/field office
Recruiter of the position Hawassa HR/Admin
IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
Aug 07, 2019