ACTION AGAINST HUNGER Gimbi, Ethiopia
INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Care Practices (MHCP). For our Operations Human Resource Department in Wollega , we are currently looking for the following professional: Base Human Resource Administrator General Assignment: Help manage the base’s human resources and manage the administrative aspect Duties and Responsibilities: Follow up administratively the base’s human resources: Keep the database on staff updated including leaves loans and HR statistics; Draft employment contracts and send to senior human resource administrator for validation and final approval; Prepare monthly Payroll/Adjust perdiem formula; Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level; Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history; Prepare employee Identity Cards and keep record in the staff list; Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital; Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file; Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.; Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator; Sort all documents in the local employees’ individual files and check that all files are complete and updated; Manage local employees’ social insurance: Register new employees and their legal successors, keep a record in their respective personnel file; Review medical receipts/prescriptions submitted by employee and validate for finance for payment; Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund); Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases; Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager; Assist the hiring process administratively: Keep record of the job opening requests with updated Job descriptions; Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation; Ensure to post vacancies at field sites and at base office; Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies; Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results; Participate in giving salary offer after validating salary levels; Facilitate the transfer of information and documents; Assignment: Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments; Translate administrative documents up on request; Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters; Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…). Perform any duties assigned by your immediate supervisor. Job Requirements Educational Qualifications and Skills Required: Qualification/Level of studies: Degree in Human resources or administration, or related field from a recognized university/college with 5 years’ experience respectively. Experience in NGO setting is advantageous. Required skills: Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing; How to Apply APPLICATION PROCEDURE If you are interested, please send your application composed of: none returnable CV, Covering Letter with “ Base Human Resource Administrator ” written in the subject line , and three references, applicants to the following addresses: Action Against Hunger – Addis Ababa – Human Resources Department, P.O. Box 2357, (On the way to Meskel Flower from Dembel city mall, Behind Addis Ababa Road Transportation Authority Garage ): or Directly In Person to Action Against Hunger, Gode, Sekota, Gambella, Mega, and Hirna offices “Women Applicants Are Highly Encouraged” “ Local Language Oromiffa Is Mandatory ” NB : Only short listed applicants will be, communicated on on and selection process includes technical test and an interview.
Nov 06, 2019