United Nations High Commissioner for Refugees (UNHCR) Melkadida Refugee camp, Ethiopia
// Senior Compound Management Assistant UNOPS GENERAL BACKGROUND Dollo Ado District/Woreda is located in the extreme south east of Ethiopia bordering Kenya and Somalia in the south. Dollo Ado has hosted Somali refugees since 2009. UNHCR, ARRA and WFP, in collaboration with humanitarian agencies, provide essential live-saving, protection and basic services in the five camps: Bokolmanyo, Melkadida, Kobe, Hilaweyn and Buramino. The current refugee population is 217,492 (source: UNHCR ProGres, as of 31 March 2018). PURPOSE AND SCOPE OF ASSIGNMENT Under the direct supervision of the Compound Manager (based in Melkadida) and the overall supervison of the Admin/Finance Officer, the Snr Compound Managaenment Assistant will undertake the following tasks: Prepare monthly accommodation bills for rent deduction for staff members and also accommodation bills for the guest accommodated in UNHCR guest house; Coordinate with relevant staff on status /condition of AC units, water and electricity and liaise with relevant technician to ensure timely maintenance and servicing of the equipment Follow up and ensure that repairs and maintenance of rooms, houses and facilities are done in prompt manner electrical, plumbing, A/Cs repairs and carpentry so as not to inconvenience residents; Monitor daily attendance and prepare monthly attendance of guest house staff. Supervise all cleaners within the compounds and ensure the compound is properly cleaned. Maintain records of all items procured for the Compound. Coordinate /make updated inventory of all assets provided to the houses/rooms and submit periodic inventory reports. Manage a team of Compound maintenance supervisors throughout the duration of the contract. Delegate responsibilities to Compound cleaning supervisor based on the needs of the staff members, project coodination in the compound. Coordinate high profile missions and the activities in the compound. Place tables, chairs, plants and décor for meetings and mission as per when need/requested; Organize the compound storage spaces and facilities, making sure of the FIFO methods procedures are followed as per storage policies and procedures; Assist with any special V.I.P needs, when the mission is in the compound; Development of the Annual Workplan on the basis of compound development priorities. Development of compound management standards to be agreed upon among by management. Constant analysis of the investment components of the compound’s Development Plan to ensure that the UNHCR residential compounds are self-sustaining and risks minimized. Any other duties deemed necessary by Management as and when required. MONITORING AND PROGRESS CONTROL Effective compound management system and criteria established and enforced with the aim of streghtening internal controls, efficiency, and transparency. Specifically to achieve results; A well-defined compound management system developed that addresses various aspects of compound manageent in a sructured and coherent manner.simple and verifiable procedures of operation. ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE Education Diploma in Hospitality and compound Management or similar, Diploma in Business administration or related field, Undergraduate degree will be an added advantage. Work Experience Minimum of 3 years of progressively responsible experience in Compound Management or Hotel/Resort Management, etc. KEY COMPETENCIES Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Excellent communication and organizational skills; Experience with and ability to collaborate and work in a team environment; Exellent skills in task management and prioritization. Ability to follow directions, work independently and take initiative Skilled in problem identification and resolution Demonstrates integrity by modelling the UN’s values and ethical standards Promotes the vision, mission and strategic goals of UNHCR Knowledge Management and Learning Development and Operational Effectiveness Management and Leadership Submission of Applications This vacancy is open for qualified Ethiopians only. Female candidates are encouraged to apply. UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. IMPORTANT Applicants who wish to be considered for this position should send a motivation letter and the most recent fact sheets through the online application system. Candidates may be required to sit for a test. Due to the volume of applications only short listed candidates will be invited for interview.
Apr 02, 2019