Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH Semera, Ethiopia
Job Title : Finance and Administration Officer Place of Work : Semera, Afar Region Required Candidate: One Application deadline: September 29, 2019 Responsibilities: The job holder reports to the Afar Regional Programme Manager. He works closely together with the other Finance and Administration Officers in Afar Region and will be under the technical supervision of the Head of Administration and Finance in Addis Ababa GIZ SDR office. Responsibilities include: Manage cash and bank activities of several funding sources. Support to programme staff also on-site (including travel to programme sites in Afar region and national office in Addis Ababa as required). Ensure financial and accounting systems are implemented according to GIZ financial system. Support the programme office to meet GIZ-SDR reporting deadlines. Ensure the smooth functioning of the accounting system in line with the GIZ standard procedures and regulations. Tasks: General tasks: Finance and Accounting System Handle bank and cash accounts of several funding sources for project activities at regional level. Make bank reconciliations as well as cash account reconciliations between WINPACCS, Cash Book and Actual physical cash count balances monthly. Carry out cashier functions with daily checking of payments against the cash/bank book entries; ensure that all payment vouchers, invoices, receipts and supporting documents (e.g. training or workshop support letters from the organisations, registration and attendance sheets) are valid and approved before payment and recording. Ensure timely payment of utility bills and tax bills. Prepare income tax and withholding tax payments. Compile VAT documents, prepare claim summary for sending to GIZ Country Office and follow-up on the reimbursement. Follow-up on un-settled items and initiate settlement. Follow-up with the bank on transfers made to regions. Prepare payment and internal transaction vouchers and record in accounting software WINPACCS. Compile, prepare and submit complete financial documents for monthly accounts closing for signature to SDR programme office Addis Ababa in time. Ensure that financial files are labelled and filed according to GIZ’s regulation. Provide required documents for an auditor whenever Internal or External Control is conducted. Administrative tasks Prepare internal invoices for private mileage and telephone costs. Comply with, and ensure that staff comply with, GIZ and GIZ-SDR’s policies and procedures. Help to put-up and organise the office premises. Report irregularities observed, if any, to the superior. Perform any other duties as required Job Requirements Required qualifications, competences and experiences Bachelor’s degree in accounting or related field Minimum of 5 years' experience in as accountant in NGO or international organization Other knowledge, additional competences Familiarity with relevant accounting software, preferably with WINPACCS High degree of initiative, integrity and accountability Excellent communication skills, both written and oral in English and Amharic, preferably basic communication skills, both written and oral, in Afar language Good computer skills, esp. Microsoft Office Capacity of team work with internal and external partners Strong interpersonal and service skills Strong organization and time management skills Ability to perform efficiently in a multicultural work environment Ability to work under time pressure Proactive interest in improving quality of work Interest to support and develop context-specific new approaches of soil and water conservation How to Apply Application procedure: Interested and qualified candidates shall submit their motivation letter along with their non- returnable recent CV via Email : email@example.com Note: - Please make sure you mention the vacancy number and position title ‘Finance and Administration Officer #160/2019’ in the subject line of your email application. Due to large number of applications we categories applications with the vacancy numbers. Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified. Only short-listed candidates will be contacted We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference. Applications from qualified women are encouraged.
Sep 19, 2019