Catholic Organization for Relief and Development Aid (CORDAID)

// Job Duties Management and Accountability Financial Management Project Planning and Coordination Support Services Operations Management and Service Delivery Coordination Compliance, procedures and reporting Job Requirement  Post graduate degree in Business Administration, Finance or Accounting, professional qualification such as ACCA or CPA and a qualification in Procurement and supply chain management is an added asset. At least 7 years INGO or other international agencies experience in finance or operations management and in international humanitarian programs, with a demonstrated ability to set up operational management systems in different large complex programs and direct experience of delivery in humanitarian programs in an emergency response. [note: 3-5 years should be on progressive service in the same position] Previous experience working in Horn of Africa, managing complex funding and demanding programme is a preference. Proven working experience in delivering major international donor reports and has knowledge of major donor rules including UN, EC, Global Fund, World Bank and CROWN Agents. Proven commitment to accounting practices. Knowledge in AX Financial Accounting Software will be an added advantage. Sound experience in Human Resources, administration and logistics management including procurement and fleet management. Experience in tendering and contract management. Experience of leading and managing a diverse team of senior staff including international staff. Experience   in   security   management   and   working/living   in   insecure   and   sensitive environments.   This   includes,   Knowledge   of   working   in   challenging   and   insecure environments. Experience in dealing with local authorities, national and international NGO’s /UN bodies. Proven ability to prioritize tasks, meet deadlines and work with limited supervision. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels. Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours with ability to prioritize tasks and meet deadlines. Excellent interpersonal skills and demonstrated ability to establish effective working relations at all levels. Proactive, stable and robust character and a good team player. Strong accounting and analytical skills. Possess strong analytical and conceptual skills. Proven management and leadership skills. How To Apply Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email  hr.ethiopia@cordaid.org  Mention the vacancy reference number in subject line. Deadline for submission is by the  17 May 2019 . CORDAID is an equal opportunities employer and women are strongly encouraged to apply. An integrity screening will be part of the application procedure. Only shortlisted candidates will be contacted

// Job Responsibilities Coordinate the start-up and the implementation of the PBF-project and office in Jimma Zone, making sure that all systems and procedures are in place and that the project will realize the results aimed for, formulated in the proposal approved by the Netherlands Embassy and are in line with the Project Implementation Manual (PIM, to be developed). Coordinate the PBF-project, its activities and the roles/responsibilities of all local actors involved in the project. (with reference to the PIM). Participate in the development of the PIM and the designing of effective and usable tools for data collection, monitoring and evaluation of the PBF activities. Responsible for the daily organization and (financial/administrative) management of the Jimma office and PBF project Facilitate and manage the timely preparation and signing of contracts with the health facilities and the CBO’s. Formulate on a quarterly basis PBF-project management work plans and operational budgets. Support the quarterly reviews undertaken by the Woreda Health Offices and the Zonal Health Department focusing on the quality component of the PBF-project. Oversee that the (verified) final invoices for payment of the PBF-subsidies submitted are accurate and sent timely to the Fund holder, so that payments can be made in a timely manner. Monitor the progress of the PBF-project and identify key challenges and come up with solutions to solve them, this in close consultation with the PBF staff based in the Cordaid Addis Ababa office. Monitor and verify the client satisfaction questionnaires for completeness and accuracy of data Function as the Jimma contact person for the development, maintenance and use of the PBF-database system linked to DHIS2 and the innovative block chain technology to be linked to PBF. Regularly analyse the performance of the quantity and quality of the PBF data of all the contracted health facilities and Woreda Health offices, as well as the payments. Report on trends in the data and advice on any anomalies and out layers. Investigate on abnormalities of the results of data and recommend about changes where needed. Ensure that financial and health data collected and verified from the contracted parties are properly managed and accounted for in the PBF-data base (to be developed, aligned with the DHIS2). Ensure to maintain a record of each payment on the subsidies to each health facility. Submit quarterly reports on budget projections and forecast as per the indicators performance trends Contribute to the periodic review and revision of the Quantity Indicator list, the Quality assessment tools and the PIM under the guidance of the ‘(Zonal) PBF-pilot Steering Committee’. Providing training and support to the Jimma staff and the other actors playing a role in the institutional setup of the PBF-project (such as the Zonal Health Department, Woreda Health Offices, contracted CBO’s, the Steering Committee, the contracted health facilities) on performing their tasks and responsibilities as formulated in the PIM (to be developed Compile quality and timely half yearly and annual financial and narrative progress reports in line with requirements of the Netherlands Embassy and Cordaid Global Office. Represent Cordaid and the PBF-project within the Jimma Zone. Where needed, liaise with relevant stakeholders in and outside the project area to ensure its success. Function as an active member of the PBF-Jimma Zonal Steering Committee As the focal person in Jimma, ensure to act as the security coordinator to raise awareness at Jimma and continuously assess and update Addis Ababa office on security updates, incidents and required procedures for in-case of evacuations. Attend to any other duties necessary for the successful implementation of the PBF-project assigned by the PBF Program Manager. Job Requirement Bachelor’s Degree in Medicine, Public Health, Nursing or any other, similar qualifications in this field. A master degree in Public Health or Medicine constitutes a distinct advantage, as is a professional certification in clinical quality of care and management of quality improvement strategies. Demonstrated knowledge of and experience in Ethiopian Public Health Services. Minimum of 3 years of experience in managing a multi stakeholder health project and a team. Therefore, able to start up, lead and manage the multi stakeholder PBF-project, making sure that all PBF-actors are playing their required role effectively. Knowledge of and experience with the Ethiopian HMIS system and DHIS2. Prior working experience with quality improvement in a public health organization is an advantage. Good experience with relevant computer software packages. Proficiency in data analysis tools such as STATA, and SPSS is preferred. Knowledge of and working experience in the Jimma Zone is an advantage. Effective internal communications – a team player, with the ability to establish a team and to work as a team, adapting to different personalities and situations, maintaining positive working relations. Effective external communications – Good networking, representative, diplomatic and social skills, able to communicate and to liaise with the Oromia Regional Health Bureau, the Jimma Zonal Health Department, the Jimma branch of the Ethiopian Health Insurance Agency, the Woreda Health Offices and facilities involved in the PBF project, and other stakeholders relevant for the PBF-project. Proven quantitative and qualitative analytical skills. Ability to analyze and present data in well written reports. Experience in preparing attractive reports, presentations and in facilitating skills. Ability to work and succeed under distant supervision and guidance, meeting deadlines. Good command (in writing and verbally) of the Oromifa and English language. Possess good organizational and planning skills. Knowledge of the PBF approach will be an added advantage Willing to work and to frequently travel long distances in the Jimma Zone. Able to ride and in the possession of an (Ethiopian) motorbike license. How To Apply Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email  hr.ethiopia@cordaid.org  Mention the vacancy reference number in subject line.  e.g.      CETH03/03/2019 Program Coordinator PBF – Jimma Zone

// Job Duties Support the Country Director to develop, implement and update the humanitarian strategy and profile positive Cordaid visibility, representation and participation in the humanitarian sector in Ethiopia. Lead programme team managers and coordinators, providing relevant technical guidance on humanitarian, resilience nexus approaches, and support with specific technical guidelines, tools and the Project Implementation Manual (PIM) and manage the humanitarian programme cycle management (identification, formulation, monitoring, and evaluation, learning and reporting). Manage strategic donor relations management, and with the team of program managers, execute resource mobilizing strategy with current and potential donors, mainlining up-to-date donor intelligence profiles, and monitors and delivers on fundraising plans. Ensure capacity and risk assessment of national/local partners and enforce dialogue with partners on (strategic) relation between Cordaid and local partners. Conduct regular on-site visits to project sites to build relationships, and continuously support and monitor the progress of projects funded by Cordaid and donors. Ensure that Resilience programme are sensitive to gender and vulnerable groups (incl. women, girls and boys, children, people with disabilities and older adults) and incorporate identified risks reduction measures into the full life cycle of the Program design, operations & maintenance etc., Manage disaster risk reduction and resilience projects in Ethiopia and lead the expansion and growth of disaster risk reduction and resilience programming and ensure value addition in the conflict-affected areas Guide and participate in report writing to ensure accuracy in evidence harvesting, consistency, high quality documents submitting them on time to donors. Ensure organisational program accountability and transparency and produce all key program documents, reports and the Annual Country Report submitting them to Cordaid CO and GO on time Take lead to develop and implement an effective Cordaid program strategy and implementation plan relevant to the country priority needs transiting resilience to development.  Implement short-term and long -term programs that create new opportunities for diversified resource mobilizing base. Provide overall strategic leadership and initiative in continuous donor mapping, donor intelligence, competitor analysis identifying that lead to concrete results in resource mobilizing to secure financial and other resources for the programmes. Lead response to call for proposals observing laid out donor requirements and standards and taking into account relevant sect oral strategies, with evidence-based proposal development processes and quality technical writing for award opportunities Develop and maintain close relationships with donors and counterparts such as ECHO, the UN system, CAP, CHPF, and other in-country INGO and NGO fraternity networks for information sharing, exchange, building relations and networks to further Cordaid aims in Ethiopia. Participate in relevant Caritas, UN, CAP, and other humanitarian coordination / thematic cluster meetings and other meetings at government and national level. Facilitate documentation of stories and media materials with human interest related to Cordaid and partners’ programmes and projects and liaise with concerned units for broader coverage (digital and print media) Ensure to appropriately represent Cordaid in all relevant forums a) donors, government, and other key actors; b) Cordaid partners (present and past including relevant partner network consortia, alliance forums, and other relevant sector cluster meetings). Facilitate program representation and accountability of Cordaid in relevant strategic levels, platforms, sector, cluster forums and events that profile visibility, and offer opportunity to share exchange and improve relations, space and opportunities for Cordaid at regional, Woreda and among institutional forums e.g. CARITAS fraternity, Dutch INGOs, etc Maintain strong focus on leadership and people management, ensuring the most capable and competent staff members are in place to implement the programme strategy and operational plans. Lead and manage Cordaid’s team to facilitate high-performance culture, open trustworthy relationships and integrity. Ensure all programme-based needs and requirements are timely and efficiently shared with support services for best coordinated implementation. Provide excellent standards in the management of the human, financial, capital and technical resources of the organization, which includes inspiring and maintaining high standards of work and clear accountability to stakeholders. Establish a consultative and participative management environment that engages and develops Cordaid project teams to deliver on donor obligations hence meeting program commitment priorities. Maintain a close liaison on programmatic issues with the current programme donors beyond contractual reporting requirements. Ensure quality adherence, contractual compliance and timely reporting on all projects. In collaboration with the Finance and Operations Manager, ensure responsibility for project expenditure, financial accountability and planning requirements, and provide a high level of support to program processes and procedures. Monitor the overall financial integrity of Cordaid programme funds through grant management, monitoring and evaluation. Track project indicators, expenditure and other grant essential information and ensure to conduct grant review meetings on regular basis. Lead the coordination of grant opening and closing meetings and propose resource mobilizing strategies. Provide capacity building to managers to strengthen the organizational practices that result in successful financial and operational audit scores and take lead in the implementation of risk management, risk mitigation, and in executing audit recommendationsMaintain management accountability, reporting and updating the line manager on all Cordaid business and organizational performance and progress in program, including resource mobilizing processes, decisions and actions. Undertake functions and roles delegated by the line manager. Attend to other duties as directed and instructed by the line manager Job Requirement Masters or post-graduate in International Relations, Humanitarian Programs Management, degree, international development, Disaster Risk Management and/or similar field Min 5 years’ management experience, of which at least 3 should include management of a portfolio of programmes across multiple sectors. At least 7 years proven experience with strategy and program development and management of humanitarian aid programmes. Demonstrable experience of driving integrated advocacy, communications, and fundraising approaches. Proven skills in leading strategic programming and planning processes Ability to live and work under pressure in a rapidly changing and sometimes insecure environment Team player with excellent communication and strong participatory leadership skills Understanding the workings of the Humanitarian Sector in Ethiopia, knowledge of working with humanitarian concepts, principles, approaches and standards, guidelines frameworks and tools; this includes competent working knowledge on how to link of humanitarian aid to development programming. Proven competencies and experience in representation externally to key stakeholders, including donors, embassies and clusters. Experience of managing program systems and tools to oversee complex project portfolios across different sectors and locations as well as within consortiums Experience in working with national/local actors and capacity building of national and local organisations in emergency preparedness and response. Experience with maintaining donor relations and policies in particular ECHO, UN funding mechanisms, CAP and cluster approach. Competence in resource mobilizing, and working knowledge on how to meet requirements for call for proposals, and the relevant attendant pre,  in situ , and post proposal procedures; including skills for adapting to different donor requirements and procedures for funding. Strong experience in programme quality, MEAL, programme development and proven fundraising abilities with key donors. Experience with using relevant humanitarian international standards such as sphere. Proficient in micro-soft office packages such word and excel How To Apply Interested and qualifying applicants can submit their application letter and CV in English, with both phone and email contact details of at least 3 professional references, to the following email  hr.ethiopia@cordaid.org  Mention the vacancy reference number in subject line.  e.g.      CETH01/04/2019 Human Development Manager – Addis  Deadline for submission is by the  27 April 2019 .