Job Vacancy at Danish Refugee Council (DRC) Title: Human Resource and Administration Officer Reports to:  HR Coordinator Location:   Gambella Start of Contract & Duration:  6 months Posting date:  March 27, 2018   INTRODUCTION   The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization founded in 1956 that works in more than 30 countries throughout the world, including Ethiopia. DRC fulfills its mandate by providing direct assistance to conflict-affected populations, including refugees, internally displaced people and host communities. Under its mandate, the organization focuses on emergency humanitarian response, rehabilitation and post-conflict recovery.   DRC commenced work in Ethiopia in 2009 and currently provides expertise in shelter, WASH, livelihoods and protection in the Gambella and Somali regions of the country. Activities implemented by DRC are funded by money raised from the Danish public and by project grants from the Danish government and other bilateral and multi-lateral donors.   Overall purpose of the role: Working with the support of the finance and Administration coordinator /Area manager   KEY RESPONSIBILIES Office management Ensure timely payment of office rent and utilities Ensure all office utilities and infrastructures are appropriate, safe and functioning (i.e. generator ,security system, health and safety. communication & internets ,photocopies et c ) Oversee all aspects of maintaining the DRC office inform the logistics of any repairs and /or service as required Manage the support staff ( office cleaner and cooks ,Guards)   Guest house and DRC – leased houses management Oversee all aspect of maintaining the DRC guest house and DRC leased houses Ensure rentals and all utilities are paid on timely basis Ensure all utilities and amenities are functioning at all times Act as focal point with landlords/property managers on day – to – day basis as necessary Make periodic visits to the guest house to check on status , and advise logistics as necessary   Personnel Administration Maintain a thorough Knowledge of DRC HR policies and ensure employee adherence. Act as focal point on all issues related HR policies, and educate staff on policies through staff meetings in the FO. Ensure personnel files are complete and accurate assuring adherence to highest level of confidentiality Maintain updated Job description database Oversee leave management ,maintain leave tracking ensuring complete documentation for all staff movement   Recruitment: Assist in the recruitment process ensuring compliance to hiring procedures as outlined in the HR manual. Maintain tracking system of the recruitment process and compile monthly report on recruitment Facilitate the timely orientation of new staff   Management of HR processes:- Provide professional advice to project managers on a range of HR issues Ensure the performance management system is implemented on time. Assist in development of annual staff development plan Compile monthly report for submission to the finance and Administration coordinator Salary & Benefits Process statutory payment and ensure monthly and annual returns are submitted on timely basis. Timely enrolment of staff in to insurance benefits package. Assuring  staff list is current  at all times Monitor expiry of staff contract and advice AM/finance & Admin Coordinator on timely basis. Maintain a s knowledge of ru HR policies sand ain leave tracking ensure employee adherence. The recruitment processes ensuring compliance to hiring procedures as outlined in the HR & Administration manual. Facilitate recruitment processes by posting job adverts, collect applications from applicants, administering tests; verifying prior employment by contacting references; scheduling appointments; maintaining records and information. Welcomes new employees to the organization by conducting induction and orientation. Maintain recruitment tracking system and compile monthly report on recruitment. Maintain updated job description database. Oversee leave and R&R management, maintain leave tracking ensuring complete documentation for all staff movement. Ensure the performance management system is implemented and completed on time. Assist in development of annual staff development plan.     Administration and Office Management: Provides office management secretarial tasks by entering, formatting, and printing information; organizing work schedules of support staff;; maintaining equipment and office supplies. Responsible for setting appointments, arranging meetings, maintaining calendars, copying files, entering data into computer systems. Assure staff living conditions are comfortable and make recommendations for improvement as necessary. Oversee administration tasks related to housing and office management. Maintain travel documents and arrange accommodation airport pic up and drop for guests. Supervise the housekeeping and catering staff.   Other Any other job as assigned by the line manager Job Requirements PERSONAL SPECIFICATIONS Experience and technical competencies: (include years of experience)   Minimum of 3 years’ experience for degree and 4 years for diploma holder preferably with an INGO. Proven ability to prioritize tasks and meet deadlines Be a team player Excellent interpersonal and communication skills. Commitment to learning and implementing organizational policies and procedures. Proficient in MS office   Education: (include certificates, licenses etc.)  Degree/Diploma in human resource, management,  or relevant field   Languages: (indicate fluency level) Excellent verbal and written proficiency in English and Amharic How to Apply Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.   We only accept applications sent via our online-application form on  www.drc.dk  under Vacancies.    Please forward the application and CV, in English through the stated email no later than   April 5, 2018.   For general information about the Danish Refugee Council, please consult www.drc.dk.   We encourage all  qualified Ethiopian National candidates only  to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.

Job by Danish Refugee Council Communications Intern   Title:  Communications Intern Location:   Addis Ababa with some field travel Reports to:  Grants and Projects Coordinator  Start of Contract & Duration:  6 months with possibility of extension depending on availability of funds Posting date:  March 6,2018   INTRODUCTION   The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009.  With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.   PURPOSE OF THE JOB   Support and maintain the organization’s internal and external communications and visibility initiatives in compliance with donors and DRC policies and priorities.   RESPONSIBILITIES AND TASKS   Assist the field teams to ensure compliance with donor visibility requirements. In collaboration with the various field teams, coordinate and lead the development and procurement of visibility materials. In collaboration with the field team, collect case stories, human interest stories, project facts and other context relevant information for communication purpose. Develop communication materials, including social media posts, articles, short videos and photo series. Participate in reviewing and editing information, education and communication materials as well as internal reports and research pieces. Collect and compile program information for an internal newsletter and facts sheets. Participate in field visits to conduct interviews and take photos for internal and external communications pieces.      Job Requirements PERSONAL SPECIFICATIONS REQUIRED At least one year of relevant academic experience required. Additional professional experience an added value. BA Degree in communications, journalism, language and linguistic, literature or related field   Education : (include certificates, licenses etc.) BA Degree in communications, journalism, language and linguistic, literature or related field Languages:  (indicate fluency level)   Excellent verbal and written proficiency in Amharic and English       How to Apply TO APPLY Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.dk under Vacancies.  Please forward the application and CV, in English through the stated website no later than March 14, 2017. For general information about the Danish Refugee Council, please consult www.drc.dk. We encourage  only qualified Ethiopian Nationals  to apply. DRC considers all applicants based on merit. It is DRC policy to recruit, hire, train and promote individuals, as well as administer any and all personnel actions, without regard to gender, race, national, clan or tribal origin, religion, age, sex, origin or ancestry, marital status, social status, sexual orientation, or status as a qualified disabled individual.