Nov 17, 2018
Organization: International Rescue Committee Country: Ethiopia Closing date: 24 Nov 2018 Scope The Grants Manager will contribute to overall grants management of the Refugee Portfolio at IRC Ethiopia. The position reports to the Grants Coordinator-Refugee Portfolio. This position is based in Addis Ababa with occasional trips to field sites and refugee camps, if needed. The Grants Manager will work collaboratively with all of the 14 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team. The Refugee portfolio at IRC Ethiopia is made of grants mostly from UNHCR, BPRM and private foundations, and is roughly 60% of the total annual funding of IRC Ethiopia. Responsibilities : 1. Proposals Lead coordination of proposal development (including log-frame meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit. Write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed; in particular, lead UNHCR and BPRM proposal development. Act as focal point with donors in-country for the proposal development process, as needed. Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges. Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant. 2. Reporting Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor. Special focus will be on UNHCR and BPRM grants. Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info is up to date. Lead Grant Opening, Mid-review and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised. 3. Donor Compliance Research donor compliance issues for new opportunities or existing grants, as needed, within the refugee portfolio of IRC Ethiopia, with a special focus on UNHCR and BPRM compliance. Review donor agreements and coordinate their review with the relevant IRC HQ office. Ensure that grants are implemented in compliance with IRC and relevant donor regulations. Maintain and update grant files related to proposals. 4. Communication and Information Management Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements, with a special focus on UNHCR HQ/Field communications and information exchange. Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs. Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met. 5. Management and Capacity Building Provide on-the-job training to Grants and Partnerships Unit’s members. Topics may include donor compliance rules and regulations, BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc. Manage and supervise interns, officers and TTAs, as needed. 6. Administrative/Other Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor. Carry out ad-hoc projects as assigned by Sr. Grants Coordinator and Grants Coordinator. **Applications without a Cover letter will NOT be considered. A writing and an EXCEL test will be given to selected candidates only. Job Requirements: Advanced MS Excel and Math skills required (skills will be tested through an exam) and are the most important requirement for this position. BA degree required; Masters degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred. At least Six years and three years respectively, of experience working in program management, grants management and proposal/business development/design; Experience in Ethiopia or East Africa is required; Experience with IRC Ethiopia is an advantage. Prior knowledge of donor and government regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, ARRA etc.) required. Previous experience with UNHCR proposal development, budget develop or financial report development is an advantage. Fluency in English, spoken and written, required; Fluency in Amharic required. Good communicator with strong organizational, time management and analytical skills. Excellent inter-personal, cultural and diplomatic skills. Flexibility to adapt to changing requirements. Strong capacity to mentor and build capacity of staff. Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments. Strong computer skills required. Previous successful experience developing projects, writing proposals and donor reports preferred How to apply: · Please send your CV, application letter and copies of credentials to the following address: - IRC P.O.BOX: 107 Code 1110, Addis Ababa or - Apply via ethiojobs website · Please include names and contact information of 3 references from current and former employers. · Applications will not be returned. IRC discourages phone calls or personal visits. · Only applicants meeting the minimum qualification will be short listed and contacted. Your application letter/cover letter must include the following information. · Name of the position you have applied for · Date of application · Summary of your qualifications and experience · Motivation/objective of why you have applied for the job · Permanent Address and present address (if different form permanent) and telephone number · Disclose any family relationships with existing IRC employees. Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information: YES NO NAME Relationship Position Office/field office IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.
International Rescue Committee (IRC) Ethiopia Addis Ababa, Ethiopia Full time