Department for International Development (DFID)

The Department for International Development (DFID) leads the UK’s work to end extreme poverty. We are tackling the global challenges of our time including poverty and disease, mass migration, insecurity and conflict. Our work is building a safer, healthier, more prosperous world for people in developing countries and in the UK too.

Oct 28, 2018
Department for International Development Addis Ababa, British Embassy POSITION: C1 Assistant Programme Officer Duration: Fixed Term Contract 6 months SALARY: ETB 19,027 per month (Gross) Main Responsibilities: The jobholder will be required to support programme administration team and advisers within DFID Ethiopia Programme teams. Financial Administration (40%): Keeping up-to-date records of all financial expenditure for the Ethiopia Programme. Ensuring Payment Authorisation Form have been appropriately completed. Maintain a list of all payments against each project. Follow up on any outstanding invoices. Maintain the Programme Spreadsheet and provide information to the Programme Team for financial returns Make consultancy payments within the deadline Ensure all disputed invoices are recorded. Follow up on suspense amounts and provide update on progress. Project Administration (40%): Drafting project documentation e.g. completing the information on the Project Header Sheet and Authority to Engage Form for employing Consultants. Support the Programme Team by liaising with HQ functional Departments (Accounts team in the UK, Procurement Department, etc) Ensure required documents are provided on time for setting up of management information on ARIES. Ensure that all reports are received from project implementers / partners on a timely basis. Administrative Support (20%) Help in organising visits (logistics, appointments, messages, and permits). Provide administrative support to the Programme Team. Take note of the entire programme meeting. Ensure that all programme events, consultants visits are on the calendar. KNOWLEDGE Working knowledge of the systems and processes related to expenditure management on projects and programmes. Knowledge of the Memorandum of Understanding, Accountable Grant, contract Scheme procedures and how to check and monitor these schemes. Understanding of the Programme Cycle Management. Understanding of the importance of accurate and up-to-date management information. Basic, but sound knowledge of financial administration. SKILLS: Ability to organise and prioritise own work and deal with a number of matters simultaneously avoiding backlogs of work. Ability to take responsibility for quality of work, and able to correct and learn from errors. Ability to identify and resolve minor work problems, for example in the checking and payment of invoices. Computer literate and familiar with basic features of Microsoft Able to create and use simple spreadsheets. Able to create clear and accurate first drafts of project documentation, correspondence, and minutes or notes of meetings. Able to listen well and communicate effectively with colleagues in DFID and externally. Key core competencies required Delivering at Pace  - timely performance with energy and tak:’q responsibility and accountability for quality outcome Delivering Value for Money  - efficient and effective and economic use of DFID finances to deliver services Managing a quality of service  - being organised to deliver service objectives and striving to improve the quality of service, Collaborating and Partnering  - create and maintain positive, professional and trusting working relationships with a wide range of stakeholders Leading and communicating  - communicating with clarity, conviction and enthusiasm Minimum Criteria Bachelor’s degree At least three years’ experience in relevant field Excellent written and verbal English communication skills Baseline personnel security standard: The post holders will be expected to obtain security clearance from the UK government at an intermediate level. Equal opportunities: DFID is an equal opportunity employer. Applications are welcomed from all parts of the community. We actively encourage interest from women, ethnic minority groups and those with disability. The full Job Description, Application Form, Civil Service/ Technical Competency Framework can be found at:   How To Apply: Important - HOW TO APPLY The candidate must complete and send the application form to AfricaHRHubRecruit@DFID.GOV.UKwith a copy of their most recent CV. The subject line MUST read “ETH/1802”. Failure to follow the outlined procedure might result in the application not being considered. The closing date for the vacancy is COP on 4 November 2018. If no response has been received after 2 weeks from the closing date, consider the application as unsuccessful.
Department for International Development (DFID) Addis Ababa, Ethiopia Full time