Mar 13, 2019

Import & Export Documentation Officer

  • MACCFA Freight Logistics PLC
  • Addis Ababa, Ethiopia
Full time Logistics/Supply Chain

Job Description

1. Key Responsibilities:

  • Check and validate supplier proforma invoice,
  • Facilitate Foreign Purchase under TT/LC/CAD with performing the required activities under each payment terms,
  • Facilitate documentation and currency issues to open LC/CAD/TT,
  • Liaise with bank for Forex approval,
  • Handle Purchasing insurance, Typing permit, getting bank permit,
  • Update the payment status to supplier, give proper instruction about documentation requirements to supplier,
  • Follow with supplier for documentation and shipment schedule,
  • Check and scrutinize the document and validate the documents before dispatch,
  • Follow with supplier to meet delivery time,
  • Collect validated full set of shipping documents from bank and from client and transfer for custom clearance,
  • Process Document amendment based on supplier request,
  • Process Document Discrepancy with supplier,
  • Process Forex Permit Renewal with bank, bank permit split, & insurance split,
  • Preparation of reports on orders and presentations to client,Reconcile clients account,
  • Process Freight Charge Invoice Settlement with ESL,
  • Process Empty Container Release Agreement,
  • Clearing imports at National Bank of Ethiopia on time before getting on delinquency list,
  • Process post clearance with ESL,
  • Process Franco Valuta permit with government,

 2.  Required Qualification & Experience

  •    BA Degree in Purchasing & Supplies Management/Procurement Management/Logistics & Supply Chain Management or any other related field
  • Minimum of four years’ direct work experience on handling documentation and supplier communication on Import/export industry

3. Required Competencies

  • Has an extensive knowledge of bank, insurance and ESL and supplier requirement,
  • Excellent analytical thinking, analysis, & problem solving,
  • Ability to work under pressure
  • Good communication, interpersonal, & organizational ability
  • Has an extensive knowledge on full logistics tasks

4. Required Number: Three (3)      

5. Type of Employment: Permanent

6. Place of Work:  Addis Ababa

7. Salary:  As per company’s salary scale

How to apply

 In person:

Interested candidates are invited to submit their application letter, a CV, and relevant credentials addressed to the Human Resources Department of the company to the following address:

3rd floor of MACCFA Building, in Nifas-silk-Laphto Sub-city, in front of St. Joseph Church, on the Bole-Kality ring road, Addis Ababa.

Telephone: 0114708888/708889/709999

 By email:

Please send a cover letter in English, CV, and credentials to:

N.B. Only shortlisted candidates will be contacted for an interview.


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