Aug 13, 2019

Supply Chain Assistant - Procurement

  • International Rescue Committee (IRC) Ethiopia
  • Jinka, Ethiopia
Full time NGO Jobs in Ethiopia Purchasing / Procurement Jobs in Ethiopia Supply Chain Jobs in Ethiopia

Job Description

Requisition ID: req5290

Job Title: Supply Chain Assistant - Procurement

Sector: Supply Chain

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Jinka, Ethiopia

Job Description

 

Reporting to Field Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.

The essential functions of this position include, but are not limited to:

 Responsibility 1: Procurement processing

  • Processes all PRs directed within the lead time
  • Checks accuracy of all received quarterly PRs
  • Ensures proper PRs on online BVA  entry 
  • Ensures Proper preparation of RFQ and fair distribution of RFQ to suppliers
  • Ensures proper preparation of Purchase orders
  • Ensures proper and accurate preparation of Payment requests
  • Ensures that suppliers are ATC cleared before payment is effected
  • Keeps record of ATC cleared suppliers properly
  • Ensures that all suppliers working with the satellite office are ATC cleared on annual basis 
  • Ensures that weekly procurement update is sent to all staff consistently

 Responsibility 2: Record keeping

  •  Ensures proper documentation of all procurement documents
  • Maintains completed PRs’ files per grant
  • Ensures safety of Procurement files and contract documents

Responsibility 3: Reporting

  •  Prepares PR-Audit log report on monthly basis                        
  • Prepares cash projection on monthly basis

 Responsibility 4: Utility and Communication bill payments

  • Monitor, track and ensure utility and communication bills are settled in accordance to set schedules in a timely manner. 

Responsibility 5: Staff management

  •  Preparation of guards’ objective setting for new and existing staff
  • Preparation and submission of midterm and annual performance objective of guards.
  • Prepare guards’ time sheet preparation and submission to HR on timely manner.
  • Prepare guards’ shift schedule.
  • Closely follow the procurement guards uniform
  • Closely follow guards leave plan

Responsibility 5: Sharing other supply chain related assignments with other supply chain staff

  •  Accomplishes other duties as assigned by the Supply chain Manager and Filed Manager
  • Cooperates with other supply chain staff related to field supply chain activities

 

Qualifications

 

  • Diploma/degree in Supplies Management, Purchasing Management, Business Management, Commerce, Accounting and related discipline from recognized college.
  • Minimum of three years relevant experience for Diploma and one year relevant experience for  degree
  • Very good knowledge and experience in Microsoft Word and Excel software application.
  • Must have good command of both spoken and written English and Amharic.
  • Proven Ability to handle workloads and to work under pressure.
  • Give attention to details
  • NGO experience is plus
  • Adaptability: working in a multi-cultural environment.
  • Excellent representational skills