Sep 10, 2019

Premises Maintenance Supervisor

  • International Committee of the Red Cross
  • Addis Ababa, Ethiopia
Full Time Engineering Jobs in Ethiopia NGO Jobs in Ethiopia

Job Description

Premises Maintenance Supervisor 

Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement

  • ƒƒ Understands and adheres to the ICRC Code of Conduct
  • Understands the roles of the components of the International Red Cross and Red
    Crescent Movement
  • ƒƒ Respects and observes staff regulations and security rules at all times
  • ƒRepresents the ICRC in a professional manner at all times
  • Develops and maintains a pleasant and conducive working environment with colleagues and line managers
  • Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
  • May be asked to perform tasks not covered in this job description and to provide
    support to other departments when necessary

ACCOUNTABILITIES AND RESPONSIBILITIES
SPECIFIC ACTIVITIES
Premises Maintenance supervision

  • Coordinates maintenance activities, i.e. organizes schedules, plans and assigns work activity to the Technicians according to priorities, and performs himself/ herself part of these activities
  • Evaluates, determines and controls material, equipment and supplies to be used by Technicians; prepares bills of quantities or work specifications when needed
  • Plans and conducts regular visits to ICRC premises in all sites; proactivelyevaluates premises fixtures and systems, determines the cause of malfunctioning and proposes, organizes and performs preventive maintenance when applicable
  • Deals with external service providers and suppliers where relevant; Coordinates and inspects outsourced maintenance and renovation work
  • Participates in selection of new premises (offices, residences, warehouses), in inspection and confirmation of the functionality of utilities and structure as per ICRC standard
  • Proposes revision of maintenance work and/ or procedures

Premises Maintenance request management

  • Acts as a focal point for maintenance requests, offering statistical overviews and technical analysis when requested
  • Monitors maintenance requests progress and ensures efficient accomplishment of the tasks; provides timely feedback to the requesters

Premises Management (in coordination with the Premises Manager)

  • Monitors and controls expenses and service costs related to maintenance;
  • Participates in tenders and selection of contractors for maintenance and renovation work on the premises
  • In liaison with concerned Logistics units, initiates and supervises ordering and purchase of necessary material, supplies and maintenance related stock.
  • In coordination with Technicians, keeps record of the tools and replaces damaged items; makes sure the tools inventory list is up to date at all times.

Security management

  • Ensures safe and secure environment around all the premises
  • Ensures that ICRC standard safety policies, guidelines and standards are followed by Technicians
    ƒƒ In coordination with the Field Team Coordinator, ensures that passive security measures are in place and proposes corrective actions when necessary
  • Records and investigates premises-related accidents and prepares relevant reports
  • Ensures the proper installation and functionality of security equipment in all premises (i.e. fire extinguishers, smoke detectors, 3M film, etc.)

OFFICE ACTIVITIES
Team supervision

  • Participates in selection and recruitment of Technicians part of the Maintenance team
  • Plans, supervises and follows up the Technicians’ performance and ensures that the quality of maintenance service delivery and quality complies with ICRC policies and standard
  • Supervises, coaches and guides the Maintenance team and prioritizes and assigns tasks on day to day basis
  • Ensures that the maintenance team is adequately trained and motivated;
  • conducts regular on-job trainings on maintenance and repair standard procedures
  • Oversees vacation plans and schedules the utilization of annual leave by
  • Maintenance team members; ensures timely assignment of replacements
  • Participates in conflict management
  • Participates in updating Job Descriptions and conducting performance reviews for Maintenance team members
  • Hires daily workers when necessary
  • Develops and maintains a pleasant working atmosphere and conducive working environment within the team and with other colleagues
  • Participates in internal meetings
  • Ensures effective information flow within the unit.

Administration- Finance

  • Knows, applies and complies with all the administrative and finance procedures linked to work (financial and HR such as appraisals, budget follow up, etc.)
  • In coordination with concerned Logistic units and Technicians, establishes list of suppliers for maintenance and repair related services and items and ensures quality and standard
  • Manages Premises Service database; tracks work orders and records of maintenance, history of equipment and spare parts electronically, registers all requests formulated verbally
  • Prepares Supply Requests for the purchase of maintenance-related items when needed
  • Keeps files up-to-date at all times

Reporting

  • Ensures timely reporting of activities to the Premises Manager on a daily, weekly, and monthly basis
  • Maintains records, prepares or provides contributions to reports and statistics, and drafts premises and maintenance-related correspondence
  • Analyses past and current data and makes recommendations for improvement of the quality in maintenance service

Job Requirements

  • University degree in Electrical or Civil Engineering, or 10+3/College Diploma
  • level III certificate in power generation and system installation related to a mix of electrical, plumbing and mechanical maintenance
  • 2 to 6 years of work experience in a similar position
  • Competencies in passive security management
  • Leadership skills and very good communication skills
  • Computer proficiency, very good in Excel and data management
  • Driving license
  • Very good English, written and oral; other national or foreign languages are an asset

How to Apply

Submit application & CV with copies of relevant documents in person to the ICRC Delegation in Addis Ababa (Around Megenagna, in front of EIAR, around Egziabher ab church OR, send to the ICRC Delegation Addis Ababa,
Human Resources Department, P.O.Box 5701, Addis Ababa.
Closing date: September 13, 2019
Women applicants and persons with disabilities are highly encouraged to apply.
Please note that only short-listed candidates will be contacted at all stages of the
selection process.

For more information, visit website: https://www.icrc.org/