Oct 11, 2019

Secretary

  • SARIA Consultancy P.L.C
  • Addis Ababa, Ethiopia
Full Time Administration / Clerical Jobs in Ethiopia

Job Description

Purpose of the Job: - To handle day-to-day administrative duties, greeting guest and client, provide information and support projects/Departments

Duties and Responsibilities

  • Greet all clients with strong customer service and communications skills
  • Record all incoming/outsourcing clients information
  • Provide direction to all clients in terms of who to speak to
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
  • Communicate and handle incoming and outgoing electronic communications
  • Screen incoming emails and distribute them to relevant team members for action or follow up.
  • Handle unit/function routine correspondence.
  • File documents according to execution numbers and filing protocols to assist in document control processes
  • File documents and contracts in soft copy as required
  • Order office supplies and process invoices as needed
  • Ensure all office files are managed according to internal processes
  • Review and summarize reports and documents as required
  • Other administrative tasks as initiate by your immediate supervisor

Requirements

Academic qualification

  • Diploma/Degree in Business Management, Information Management system or Secretarial Science and office management

Additional qualifications

  • Able to communicate verbally and in written format to all organizational levels
  • Ability to prioritize and organize through excellent organizational skills
  • Ability to work in a fast-paced environment
  • Strong knowledge of MS Office, including Word, Excel, powerpoint, and Outlook;
  • Ability to work in a team
  • Self-motivated, result-oriented and well-organized work ethic

Years of experience: Minimum of 1 year and above in a similar field