Location: Addis Ababa, AA, ET
Company: Plan International
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
The post holder supports the internal control and compliance manager in planning and undertaking the work of the Country Office Internal Control function including internal audits of all field offices and all departments, replaces the internal control and compliance manager in her/ his absence in coordinating risk management systems and processes, working with all other Departments and staff as appropriate to mainstream risk management policy and practice.
The post holder works with the internal control and compliance manager in coordinating all audits (both internal and external) and follow up on all audit actions within Plan International Ethiopia.
As part of the overall approach to risk management, the post holder works with the internal controller and compliance manager to support the Country Director, Heads of Departments and other staff to ensure that all business activities are carried out in compliance with organisational policies and in accordance with the local regulatory environment.
The Post holder is also work with the internal control and compliance manager in rolling out Anti-Fraud Policy, its implementation and monitoring within Plan Ethiopia.
Typical Responsibilities - Key end Results of the Position:
“What” is done and “why”, but not “how”; include indicators for success
Risk management system / risk registers
Coordinate and facilitate the effective implementation of the overall organisational risk management system, including its review and monitoring.
Coordinate and facilitation of the identification and classification of risks to the country operation, the documentation of these, and the determination of appropriate actions to appropriately manage / mitigate such risks. This includes the timely and periodic completion of the Country Office and Program Area risk registers.
Support and facilitation of the monitoring of progress towards agreed risk management / mitigation actions, such that remedial actions can be taken in a timely way as and when necessary.
Global Assurance reviews
Coordination of all Global Assurance audits in Ethiopia.
Support and facilitation of the monitoring of progress, and the evaluation of effectiveness, of all agreed actions arising from the findings and recommendations of Global Assurance reports, documenting progress in periodic Audit Action List reports and making linkages to the content and oversight of the Country Office and Program Area risk registers.
Reviews of compliance with key controls, and effectiveness of policies and procedures
Prepare a master list of all required compliances to internal policies and procedures, external compliances to donors and government; ensure that Plan Ethiopia fully meets all the required compliances; monitor it regularly and submit a monthly report to the Internal Control and compliance manager.
To gether with the internal controller and compliance manager develop an annual calendar, ToRs and conduct internal audits of all Departments and PAs in Plan Ethiopia every year. Prepare a clear report with action plans and share with conserned staff members and the Country Director. Monitor the progress against the action plan to address all internal audit actions.
Coordinate, planning and facilitating all external audits within Plan International Ethiopia.
Prepare and regularly update the Master list of all audit actions, follow up with all action owners on regular basis, update the progress on audit actions and share it on monthly basis to CMT and other relevant colleagues.
Review compliance with established key controls in all areas of business including program, finance, sponsorship, resource acquisition and grant management, human resources, IT, partnerships, logistics, and in any other area of business as relevant.
Review the adequacy and effectiveness of internal policies and procedures
prepare reports for management following reviews of compliance and the effectiveness of policies and procedures, and support and facilitate appropriate response to identified gaps or shortcomings in the control environment, including the monitoring of progress against agreed follow up actions.
As required by the Country Director, support in designing and undertaking of investigations into occurrences and incidents that have materialised and where controls, policies and procedures may be found to have been inadequate. This includes, but is not limited to, allegations of fraud.
Support partner organizations in their own risk management systems and processes, and conduct partner risk assessments based on due diligence reports, volume of funds, and other criteria so as to identify possible key risks that might affect PIE’s operations with partners.
Review selected activities of selected partner organizations to ensure that they are operating in conformity with the partnership agreement entered into with PIE.
Support and facilitate continuous reflection and learning with regard to the risk management system, as a means towards is continuous refinement and enhancement. This includes learning from interaction with the corporate Global Assurance function, with other Plan countries and with external parties, and from internal reviews and other relevant initiatives such as specific case investigations.
Raise fraud awareness across the entire workforce, and the implementation of appropriate control measures.
Child Protection and Gender Equality
Demonstrate commitment to Plan’s child protection policy through implementing the policy in its entirety, and report any actual or potential risk situations following the reporting procedures, being aware of abuse and risks to children, being vigilant, becoming familiar with the Child Protection Policy.
Raise children’s rights/protection awareness and important of gender equality and respect to diversity within Plan and amongst partners and community members.
Familiarize with the gender equality policy and gender equality implementation strategy of PIE.
Ensure the gendered aspects of risk are properly assessed and mitigation strategies developed.
Identify and address issues of gender discrimination and inequality within Plan staff.
Dealing with Problems:
Complexity of problems handled & the degree of investigation, analysis, & creative thinking required to solve them
The position involves a high degree of complexity in resolving challenges that come with dealing with sensitivities associated with audit / review processes, and in designing and monitoring actions to enhance risk management and controls. It may also involve complexity and sensitivity in the design and / or undertaking of specific case investigations.
The position requires good communications and inter-personal skills, including clear and unambiguous writing of reports, policies, procedures and the like.
The position requires the ability to analyse policy and practice, and the findings of reports such as Global Assurance reports, and to propose and develop systems.
Communications and Working Relationships:
Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
The position maintains communication and working relationships with the internal control and compliance manager, CD, CLT, ECLT, and the various process owners of processes being audited or reviewed;
Global Assurance Department and Counter Fraud Unit
Externally the position maintains communication and working relationships with partner organizations being audited, communities, suppliers and external auditors;
Interaction with other INGOs for cross learning and the sharing of best practices related to risk management;
Interaction with other Internal Controllers within RESA to share experiences and information.
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Gained through education, training, & experience
Educational Qualification and Experience
BA in Accounting and/or Finance or Audit, Compliance Management,
Studying towards professional accounting/ audit qualification. i.e. ACCA,CIA, CPA preferable
MBA, MSc in Accounting and/or Finance or Audit or Compliance Management or other relevant areas is preferable.
At least 5 years relevant professional experience for MA or MSc and 7-8 years of relevant professional experience for BA in related roles and responsibilities, in an NGO environment;
Extensive experience in the design and implementation of risk management frameworks.
Extensive experience in undertaking internal control reviews.
Proven experience of fraud detection and investigation.
Proven experience and skills in compliance (both internal and external to donors and government) management and monitoring.
Experience of NGOs is must
Knowledge of risk management frameworks and processes; and
Knowledge of internal control systems.
Skills Specific to the Post
Strong interpersonal skills and the ability to work effectively with others at all levels;
Strategic thinking, particularly with regard to systems approaches and organizational development;
Strong analytical and communication skills;
Strong organisational and coordination skills;
Excellent writing skills;
Ability to work in a multidisciplinary and multicultural environment
Ability to investigate fraud cases;
Leadership Attitudes & Behaviours
Highest level of personal integrity – acts with honesty, diligence and responsibility;
Commitment to organizational values and behavioural codes and objectivity;
Confidentiality – prudent in use and protection of information acquired in the course of duty;
Thorough, disciplined, able to work independently, committed to deadlines and pays attention to detail
Teamwork – positively promotes team effort through shared successes.
Positive Disposition – Builds relationships and relate to people in a friendly, open and accepting manner.
Initiative – acts with initiative to resolve problems
Objectivity – Disclose material facts and shall not participate in activities that are presumed to impair unbiased assessment.
Physical Environment and Demands:
May be “typical office environment”; note if heavy lifting, climbing, excess travel, etc.
Typical office environment with frequent field visits
Level of Contact with Children:
Low contact: No contact or very low frequency of interaction
Mid contact: Occasional interaction with children
High level: Frequent interaction with children
The position is based at Country Office and frequent travelling to the Program Areas and Plan partners. And the level of contact with children will be low and occasional
Type of Role:
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for. Our organisation is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We will provide equality of opportunity and will not tolerate discrimination on any grounds. We foster an organisational culture that embraces and exemplifies our commitment to gender equality, girls’ rights and inclusion while supporting staff to adopt good practice, positive attitudes and principles of gender equality and inclusion.