Procurement Specialist

  • United Nations Office for Project Services (UNOPS)
  • Addis Ababa, Ethiopia
FULL_TIME NGO Jobs in Ethiopia Purchasing / Procurement Jobs in Ethiopia United Nations / UN Jobs in Ethiopia

Job Description

Job Responsibilities

Under the guidance
and supervision of the Head of Support Services, the Procurement Specialist will
work to provide various internal and external clients with procurement and
logistics management services. These services will include:
  • Procurement of
    infrastructure works and construction services for various internal UNOPS
    clients, as well as external clients.
  • Management of
    construction/works/infrastructure contracts in place, as well as
    troubleshooting with vendors, as required.
  • Management of the
    procurement of a variety of goods and services required for the UNOPS office,
    and successful implementation of its projects.

Functional Responsibilities

Under the
overall supervision of the Head of Support Services, the incumbent sha...

Under the
overall supervision of the Head of Support Services, the incumbent shall
perform duties including, but not limited to:

1. Ensures elaboration
and implementation of operational strategies focusing on achievement of the
following results:
  • Full compliance
    of procurement activities with UNOPS rules, regulations, policies and
    strategies; including implementation of the effective internal control, proper
    design and functioning of a client-oriented procurement management system.
  • Timely and duly
    prepared procurement plans for the office and projects, and monitoring of their
  • Procurement
    business processes mapping and elaboration/establishment of internal Standard
    Operating Procedures (SOPs) in Procurement, and control of the workflows in the
    Procurement Unit.
  • Analysis of
    requirements, and synthesis of proposals for cost-saving and reduction
  • Synthesis of
    proposals and implementation of contract strategy, including tendering
    processes and evaluation, contractor appraisal, managing the contract and
    contractor, legal considerations and payment conditions, risk assessment.
  • Provision of
    quarterly reports and updates for management and various clients, including
    cost-recovery requirements from various projects and clients.
  • Performs any other relevant tasks as
    requested by the supervisor.
2. Manages and
guides procurement processes of the UNOPS office, as well as its internal and
external clients, focusing on achievement of the following results:
  • Completion of
    procurement of all required goods, works and services on a timely basis and in
    an accurate manner.
  • Elaboration and
    implementation of proper needs assessments and requirement definition approaches
    to assist with identification of projects' procurement needs.
  • Implementation
    of proper monitoring and control of procurement processes in full compliance
    with UNOPS rules and regulations, including (i) organization of RFQs, ITBs or
    RFPs, (ii) receipt of quotations, bids or proposals, (iii) their opening and evaluation,
    (iv) negotiation of conditions of contracts with suppliers, and (v) contract
  • Coordination of
    submissions to the Contracts and Procurement Committee and Advisory Committee
    on Procurement.
  • Management of various
    procurement contracts, including resolution of issues and their timely
  • Implementation
    of proper monitoring and control of procurement processes including receipt of
    requisitions, organization of RFQ, ITB and RFP, receipt of quotations, bids and
    proposals, their evaluation, negotiation of certain conditions of contracts in
    full compliance with UNOPS Procurement Manual and FRR.
  • Implementation
    of the internal control system, which ensures that contracts and Purchase
    Orders are duly prepared and dispatched. Timely corrective actions on POs with
    budget check errors and other problems.
  • Preparation of pro-forma
    invoices and contract documents prior to submission for signature to the
    relevant Procurement Authority.
  • Monitor
    the progress of shipments for UNOPS and its clients, and coordinate deliveries.
3. Ensures
introduction and implementation of sourcing strategy and strategic procurement,
focusing on achievement of the following results:
  • Conduct of market
    research, surveys and other relevant procurement duties in Addis Ababa as well
    as various regions of the country.
  • Development and
    management of the rosters of pre-qualified suppliers, and elaboration of
    supplier selection and evaluation, and quality and performance measurement
  • Implementation
    of strategic procurement, including sourcing strategy, supplier selection and
    evaluation, quality management, customer relationship management, e-procurement
    introduction and promotion, and performance measurement.
4. Ensures
facilitation of knowledge building and knowledge sharing in the office,
focusing on achievement of the following results:
  • Represent UNOPS
    in relevant meetings and discussions, including meetings with various clients,
    partners and stakeholders.
  • Inform
    supervisor of bottlenecks regarding procurement and logistics issues, including
    issues relating to LTAs and warehousing, and propose solutions.
  • Coach, mentor
    and provide advice to other UNOPS personnel on a range of procurement issues.
  • Organization of
    trainings for the operations/project staff on procurement.
  • Synthesis of
    lessons learnt and best practices in procurement.
  • Sound
    contributions to knowledge networks and communities of practice.

Education/Experience/Language requirements

A. Education

Advanced Degree in procurement, construction

A. Education
  • Advanced Degree in procurement, construction
    management, project management or related fields is required.
  • A First University degree in combination
    with a minimum of seven (7) years’ qualifying experience, may be accepted
    in lieu of the advanced university degree.
  • Professional certificate on Procurement or Supply chain management (such as CIPS 3) is highly desired.
B. Work Experience
  • A minimum of 7 years
    of relevant experience for Bachelor’s Degree
    and 5 years of experience for Masters Degree at the national or international
    level in procurement management.
  • At least 2 years’ experience in
    the area of procurement of infrastructure works and/or construction management services
    is required.
  • Experience with developing
    long-term agreements, rosters and other strategic sourcing approaches is highly
  • Knowledge of the UN system is
    an advantage. Knowledge of UN procurement and financial rules and regulations
    is an asset.
  • Experience with an ERP system
    such as SAP is required.
C. Language Requirements
  • Fluency in written and oral
    English is required.
  • Knowledge of another UN
    language is an asset.