Dec 26, 2020

Warehouse Assistant

  • Save The Children -Ethiopia
  • Jijiga, Ethiopia
CONTRACTOR NGO Jobs in Ethiopia

Job Description

TITLE: Warehouse Assistance

TEAM/PROGRAMME: EHF Project


LOCATION: Duhun & Babile


GRADE: 5A
CONTRACT LENGTH: 5 Months


CHILD SAFEGUARDING:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff.


ROLE PURPOSE:
The warehouse Assistance will be responsible for proper warehouse management, receiving food commodities and updating warehouse documents. Additionally, the position also mobilizing commodities from main warehouse to each intervention woredas mini warehouse; communicate transporter ahead of time to ensure timely commodity dispatch to each distribution centers.


SCOPE OF ROLE:

Reports to: Project Manager
Dimensions: Save the Children works in - regions in Ethiopia with a current staff complement of approximately - staff and current expenditure of approximately $90+ million each year

Number of direct reports: 2

KEY AREAS OF ACCOUNTABILITY:
Work closely with the commodity officer for proper warehouse management such as physical condition of the warehouse, cleanliness of the warehouse, security and safety of the warehouses, availability of space for commodity receiving, availability of necessary warehouse equipment, availability of Daily laborers
Responsible for receiving of food from Primary delivery point based on the incoming waybill and , food dispatching to the mini-stores/ for distribution based on the approved DAM, practicing proper commodity handling at woreda warehouse ( proper stacking, FIFO, using Plastic sheet, proper spacing, Daily inspection, physical inventory and so on)
Update warehouse documents such as Ledger and Stack cards right after any commodity transaction and make sure that they are reconciled with the source documents like receipt and dispatch Waybill
Keep and file all the necessary warehouse documents ( incoming and outgoing waybills, DAM, loss approval, loss disposal and so on ) properly and adhere with the pre-determined reporting deadlines to submit all required reports showing woreda commodity transactions
In consultation with the commodity officer, the incumbent is responsible for proper handling of damaged commodity, loss handling and loss reporting within 72 hours.
Before distribution commencing the RSK should know the location, capacity and distance of the mini-stores to help the transporter for smooth transportation of the commodity
Communicate the transporter ahead of the time and share the approved dispatch and distribution plan to ensure timely commodity dispatch to the mini-stores
Mobilization of the community for commodity offloading at mini-stores and control and guide the process in proper manner
Receiving the commodity at mini-stores and under take proper checking of both quality and quantity of commodity against the approved DAM and the incoming waybill
Dispatch commodity to the FOOD distributers during distribution date
Update Ledger and stack card right after receipt of the commodity
Ensure that all documents like Master list, Payroll, waybill, Outlet and DAM are filed at mini-store level
Take part on distribution activities and give support to Food Distributers until end of the distribution process
Be responsible to hold mini-stores Key, ensure shared responsibilities with the Kebele officials mainly the Kebele Food Security Task Force members, invite community representatives and Food Security Task Force during receiving the food at Mini-stores to keep the commodity safe and secured
Returning back the undistributed balance to the woreda warehouse within 2 days by fulfilling required procedure and documentation
Ensure mini-stores are clean, free from Non Food Items and infestation. On top ensure that proper stacking, usage of plastic sheet, proper spacing, physical inventory are practiced
Ensure food not stayed more than two days at the mini-store

BEHAVIOURS (Values in Practice)

Accountability:
holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.
Collaboration:
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:
develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualification andExperience
Diploma in supplies management, Business administration, Accounting or relate field
One (1) years directly related experience or equivalent combination
Training/experience in working with administrative systems and processes
Ability to follow instructions accurately and meet deadlines
Strong interpersonal skill in communication and customer handling

Date of issue: Author:

Qualification andExperience
Diploma in supplies management, Business administration, Accounting or relate field
One (1) years directly related experience or equivalent combination
Training/experience in working with administrative systems and processes
Ability to follow instructions accurately and meet deadlines
Strong interpersonal skill in communication and customer handling