Apr 14, 2021

Accounting Assistant

  • Embassy of The United States of America
  • Addis Ababa, Ethiopia
FULL_TIME Accounting Jobs in Ethiopia Embassy Jobs in Ethiopia

Job Description

STATEMENT OF DUTIES:

  1. General Statement of Purpose of the Contract

Under the direct supervision of the Supervisory Voucher Examiner, the Accountant Technician serves as a primary contact person for Mission payees. Responsibilities include receiving claims and vouchers for payment, date stamping and logging payments/invoices into the Mission’s Phoenix financial accounting and payment system and ensuring compliance with the Prompt Pay Act provisions. The incumbent is responsible for reviewing vouchers for completeness, including checking the accuracy of payee information, completeness of supporting documentation, coordinating with IT to provide AOR/COR ASIST account etc.; and ensuring that documents are scanned into OFM share drive, entered into ASIST Documentum Imaging System and are retained in accordance with the Agency’s regulations. The Incumbent is also responsible in processing Declining Balance Cards for payments as well as reimbursements. In addition to the above, the incumbent serves as the backup for the OFM Admin Assistant /Time and Attendance Supervisor during his/her absence from the office and assists the voucher examiners as needed.

  1. Statement of Duties to be Performed

Scans and enters transmitted voucher documentation (including the voucher/invoice and any additional supporting documents pertaining to the payment) and other financial documents into the ASIST Documentum Imaging System and OFM share drive; compares the data entered to the source documents to verify that the data has been properly entered; makes any necessary corrections; distributes payment documentation copies to payees and/or files the documents as appropriate; assists auditors, TDYers and other USAID colleagues in retrieving documents from the files and/or data warehouse; and ensures that all pulled documents are returned to the proper place. Process Declining Balance Cards for payments and reimbursements. (50%)

Receives claims and vouchers for payment and date stamps them; reviews vouchers for completeness, i.e. accuracy of payee information, completeness of supporting documentation and the availability of administrative approval; checks the Phoenix system for potential duplication; identifies invoices/claims subject to Prompt Pay and 1099-Misc Income Report requirements for correct recording in the system; enters vouchers/invoices and General Receipt collections into the Phoenix system; distributes vouchers to CTOs/EXO for administrative approval; monitors and ensures that vouchers are signed by the designated CTO/Activity Manager and returned within the required time frame for processing; and forwards approved vouchers to the appropriate voucher examiner for processing.(40%)

Serves as the main backup for the OFM Secretary with responsibility for USDH and FSN payroll during the OFM Admin Assistance’s absences. Performs other duties as assigned by the Supervisory Voucher Examiner, Chief Accountant, Deputy Controller or the Controller. (10%)

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

  1. Supervisory Relationship:

The Supervisory Voucher Examiner is the direct supervisor. The incumbent also receives instructions directly from the Chief Accountant, Deputy Controller and Controller. Performs most tasks on personal initiative without detailed instructions establishing own priorities, except where pressing issues override. The position doesn’t involve supervising others.

  1. Supervisory Controls: – No supervision responsibility

JOB REQUIREMENT

  • EDUCATION: Diploma (2 years post-secondary studies) in Accounting or Business Administration.
  • PRIOR EXPERIENCE: At least 3 years of experience with an automated data processing system or data entry experience.
  • LANGUAGE: Level III English ability (good working knowledge) is required. Fluency in Amharic is required.

MARKET VALUE: FSN -7, $10,721 to $19,301

In accordance with AIDAR Appendix J and the Local Compensation Plan of

USAID/Ethiopia.  Final compensation will be negotiated within the listed market value.

PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be a continuing nature that will be executed by USAID through series of sequential contracts, subject to the availability of funds. Estimated to start on 08/26/2021.

“The base period will be five years. Estimated to start on 08/26/2021

PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa

with possible travel as stated in the Statement of Duties.

ELIGIBLE OFFERORS: All CCN interested applicants. Cooperating Country National Personal Service Contractor (CCNPSC). Cooperating country national means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Regional Security Office certification.

  • BENEFITS: Group life insurance, medical coverage.
  • ALLOWANCES (as applicable):Meal allowance and miscellaneous benefit allowance.
  • TAXES Per the Mission’s policy

HOW TO APPLY

EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

EDUCATION (10% points): Diploma (2 years post-secondary studies) in Accounting or Business Administration.

EXPERIENCE (30%points): At least 3 years of experience with an automated data processing system or data entry experience.

KNOWLEDGE (30% points): The incumbent should have knowledge of a standard office procedures and practices. The incumbent should also maintain a high level of customer service at all times. S/he should have the ability to develop an excellent understanding of USG file management and correspondence formatting.

SKILLS, and ABLITIES (30% points):

The Accounting Technician should possess computer skill such as Excel, PowerPoint, etc.

Level II typing (minimum speed of 40 W.P.M. with a high degree of accuracy). Must be able to operate a PC, printer, and scanner. Quick grasp of the use of various software packages is essential. Organizational skills are needed in order to maintain files so that documents may be easily retrieved.

BASIS OF RATING: The initial evaluation of applications will be based on the weight assigned for education and experience that will be out of 40 points. The weight assigned for education and experience will be used to set a competitive range. Those candidates in the competitive range will be contacted for the interview (60 points). The overall assessment based on weight assigned for the evaluation criteria during the initial evaluation and the interview will determine the final candidate. Therefore, the final rating and ranking for the offerors will be based on the initial evaluation of applications and the interview.

The Offeror Rating System is as Follows:

Evaluation Factors have been assigned the following points:

Education – 10% points

Experience – 30% points

Initial evaluation – 40% points

Knowledge_ 30% points

Skill and ability – 30% points

Interview Performance – 60% points

Total possible points: 100 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

SUBMITTING AN OFFER

  1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/ or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
  2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.
  3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.
  4. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066321R10001, Accounting Technician
  5. Be sure to include your name and the solicitation number at the top of each page.
  1. Please submit the application only once; and
  2. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).
  3. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Non-Sensitive Positions (SF-85)
  3. Fingerprint Card (FD-258)