Mar 14, 2018

Senior Grants Manager - Job at International Rescue Committee

  • International Rescue Committee (IRC) Ethiopia
  • Addis Ababa, Ethiopia
Full time Finance/Accounting Jobs in Ethiopia Management Jobs in Ethiopia NGO Jobs/Nonprofit/Social Services Jobs in Ethiopia

Job Description

Job at International Rescue Committee Ethiopia

The IRC is a non-governmental organization operating in 40 countries in the world. IRC started operation in Ethiopia in year 2000, currently working in five regions in providing relief services to refugees, victims of drought, and war affected populations.




The Senior Grants Manager will contribute to overall grants management at IRC Ethiopia. The position reports to the Senior Grants Coordinator. This position is based in Addis Ababa with occasional trips to field sites, if needed. The Senior Grants Manager will work collaboratively with the all 14 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team.



  • Lead coordination of proposal development (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.
  • Write budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed.
  • Act as focal point with donors in-country for the proposal development process, as needed.
  • Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
  • Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.


  • Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor.
  • Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports).
  • Lead Grant Opening and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.

Donor Compliance

  • Research donor compliance issues for new opportunities or existing grants, as needed.
  • Review donor agreements and coordinate their review with the relevant IRC HQ office.
  • Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
  • Maintain and update grant files related to proposals.
  • Support the Partnerships Team to ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.

Communication and Information Management

  • Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.
  • Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.

Management and Capacity Building

  • Provide on-the-job training to Grants and Partnerships Unit’s members. Topics may include donor compliance rules and regulations, BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.
  • Manage and supervisors 2+ Grants Officers and TTAs, as needed.


  • Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.


Minimum Requirements

  • Fluency in English, spoken and written, is the most important requirement for this job; Fluency in Amharic required
  • BA degree required; Masters degree in International A ffairs, Social Sciences, or STEM (Science, Technology and Math) preferred
  • At least three years of experience working in program management, grants management and proposal/business development/design; Experience in Ethiopia or East Africa is strongly preferred
  • Prior knowledge of donor regulations (UNHCR, OFDA, USAID, ECHO, DFID, SIDA, UNICEF, etc.) preferred
  • Previous successful experience developing projects, writing proposals and donor reports preferred
  • Good communicator with strong organizational, time management and analytical skills
  • Excellent inter-personal, cultural and diplomatic skills
  • Strong writing and editing skills with close attention to detail
  • Flexibility to adapt to changing requirements
  • Strong capacity to mentor and build capacity of staff
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments
  • Strong computer skills required; advanced MS Excel and Math skills strongly desired. *


  • Please send your CV, application letter and copies of credentials to the following address:

- IRC P.O.BOX: 107 Code 1110, Addis Ababa,

  • Please include 3 references from current and former employers.
  • Applications will not be returned. IRC discourages phone calls or personal visits.
  • Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

  • Name of the position you have applied for
  • Date of application
  • Summary of your qualifications and experience
  • Motivation/objective of why you have applied for the job
  • Permanent Address and present address (if different from permanent) and telephone number
  • Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)? If answer is “yes”, give the following information:





Office/field office

Recruiter of the position**: HR/Admin – Addis Ababa**

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

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