Ministry of Health Jobs - Senior Financial Management Officer
Ministry of Health Ethiopia
Addis Ababa, Ethiopia
Accounting & Finance
Federal Ministry of Health
Federal Ministry of Health would like to recruit Grants Finance Officers to support the ministry’s donor funded grants financial management in compliance with the federal government’s financial rules, regulations and USG/CDC donor requirements.
Job title: Senior Financial Management Officer
Duration: One year with possibilities of extension depending of performance and fund availability Required Number: One (1) Salary: Attractive
Major Duties and Responsibilities The major duties of the position is to assist the Grants Financial management in maintaining the grants project’s books of accounts at federal level and support the regions and federal institutions and ensuring the standard financial operating procedures are complied with and that the books of accounts are maintained properly and supported by appropriate document
Summary of the duties: Detail responsibilities: Financial Management & Reporting Duties and Responsibilities
Preparing payment, receipt and journal vouchers as the case may be and timely recording the transaction in the books of accounts
Facilitating the transfer of funds/advances to implementing regions and other federal institutions on timely manner,
Maintain daily recording of Receipts, payments and expenditures properly in separate ledger for specific grants fund,
Maintaining proper subsidiary ledger for advances, payables and continuously chase otter the timely liquidation and clearances of outstanding accounts
Maintain separate ledger for donor funds and implementing regions and other federal institutions and monitor liquidation status by region, by source of fund and by purpose with attention to detail micro plan.
Maintain Statements of Accounts (S0A) and continuously updating and reconciling with the records of recipient implementing partners,
Ensure Expenditures at all levels should comply with the financial rules and regulations of the Government of Ethiopia as per the financial management proclamation number 648/2009 and other financial management directives.
Support Programme budget holders in monitoring variances and getting responses
Ensure project financial audits (internal, external & donor) are planned for & properly managing all the pre-audit, during the audit and after the audit activities.
Prepares donor reports on time and ensuring qualities for the submission of accurate and complete reporting to the MFEC and to internal users.
Ensure that quarterly financial report for donors that includes cash balance report, a quarterly expenditure report, and an annual tax report properly and timely prepared. Both the cash balance report and quarterly expenditure report must be completed and submitted to the donor on a quarterly basis.
Ensuring that detail accounting record of the fixed assets for each specific grant fund is kept and reconciled with the registration kept by the custodian unit.
Follow up with reimbursement of VAT for VAT disallowed grants funds,
Preparing budget versus actual report for program budget holders and keep them updated with budgetary and cash balance information.
Planning, and implementing financial closure at the closure phase of donor funding by clearing of open grants payable (committed not disbursed) and advances and performing other closure activities.
Ensure proper documentation for audit trial and document retention requirement
Masters Degree in Accounting/financial management or MBA and ACCA certified/membership of ACCA.
Minimum 7 years proven progressive experience in finance related positions of which a minimum of four years experience is on donor funded project accounting and reporting,
Proven experience in working with financial management of projects funded by humanitarian donors
Solid knowledge and understanding of financial compliance and procedures with special emphasis to USG (CDC/USAID) rules and regulations,
Strong interpersonal and communication skills and the ability to work under pressure
Excellent skills in the use of computers (MS Word, Excel, Power Point);
Peachtree Accounting package is required;
Knowledge of IFMIS Program is a plus.
Ability to independently organize work and prioritize and perform multiple tasks.
As new priories emerge, the FMoH may periodically revise the TOR for this position.
How To Apply:
Interested applicants are invited to submit their nonreturnable CVs and copies of all documents together with original documents until Dec.15, 2017 FEDERAL MINISTRY OF HEALTH Human Resource Administration Directorate Tel: 011551 54 25 BLOCK 1 First Floor Addis Ababa