Jan 22, 2018

FARM Africa Job Vacancy in Ethiopia : Senior Finance Officer

  • Farm Africa -Ethiopia
  • Addis Ababa, Ethiopia
Full time Accounting/Finance NGO/Nonprofit/Social Services

Job Description

FARM Africa

Job Vacancy in Ethiopia

FARM Africa, founded in 1985, is an international non-governmental organization working in Ethiopia since 1988. Farm Africa works to end hunger and bring prosperity to rural Africa. We believe Africa has the power to feed itself and are helping make this happen by establishing and spreading the best farming and forestry techniques so that poor farmers and herders have more food to feed their families and to sell. We help smallholders manage their natural resources sustainably so that they can withstand climate change challenges and shocks and ensure their families have enough food in the future as well as now. FARM Africa works in partnership with communities, government, local and international organizations, and the private sector to innovate, learn and share best practices for maximum impact of our projects. 

Purpose of the Role

Responsible for all financial support in respect of the respective project including, but not limited to, input into the development of budgets, ensuring compliance with grant conditions relating to finance, financial analysis, ongoing budget management, supporting budget holders with provision of advice and reports, supporting on development of budgets and forecasts and monitoring of on-going spend. Maintains acceptable accounting standard and financial control according to the FARM Africa finance rules and procedures.He/she will also be responsible for building the capacity of the relevant project finance and admin officers. 

Key Tasks and Responsibilities:

  • Assist project finance manager and other support staff in the budget coding
  • Work closely with project finance personnel to monitor all budgets to ensure compliance with donor requirements and also monitor expenditures to ensure compliance with budgets
  • Participate in the quarterly review meetings and assist Programme Finance Coordinators in reviewing variances from the grant contracts to take actions before donor reports sent
  • Ensure all relevant staff members are informed of donor requirements and work closely with program and other support functions to ensure compliance
  • Maintain and manage the finance filing system to ensure that it provides easy and immediate access to financial information
  • Assists the program department staff and actively participate in the preparation of budgets
  • Provide support in the preparation of annual budgets at the main office
  • Provides support to program staff on the analysis of Financial Reports as per the project guideline
  • Support in the timely completion of checklists for month and year ends
  • Assist project finance managers on allocation, revision and monitoring of funds
  • Support in archiving all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
  • Provides support to program staff on sub-grant management issues
  • Prepares appropriate financial reports as required by the program finance coordinators;
  • Assist program finance coordinator in periodic budget review, and preparation of budget amendments when necessary
  • Provide admin support in monitoring procurement and vehicle usage                                                           
  • Actively participate in preparation of budget monitoring reports
  • Closely monitor as well as conduct periodic review of project accounts as well as prepare sound cash management system at field level
  • Support in preparation of monthly balance sheet accounts
  • Develop a system to control and follow up of all income requests.
  • Maintain reconciliations of expenditures of projects
  • Actively participate in the monthly financial report reviews for assigned Feld Offices and make necessary adjusting entries
  • Provide support to prepare donor currency fund status report on a monthly basis
  • Participates in the annual budget preparation and reviews for the field offices annual budget
  • Prepare journal entries for payroll allocations, prepayments, accruals, corrections, etc. relating to the project
  • Closely follow up project accounts to ensure that their spending is within the new CSA guideline
  • Provide training to project staff for which she/he is responsible on donor requirements and related compliance requirements as well as travel to project sites.
  • Be part of project audit process as well as in the annual general audit of Farm Africa
  • Contribute to the improvement of the finance systems and working standards
  • Keeps up to date with developments in the sector, including best practice examples and ensure ongoing personal development and learning
  • Ensures the communication of finance policies and procedures within the project, with partners and other stakeholders as appropriate
  • Performs other duties as assigned by the line manager.

REPORTS TO:  Project Finance Manager/Programme Finance Coordinator

STAFF REPORTING TO POSTHOLDER: Project Finance & Admin. Officers

LOCATION: Addis Ababa [travel to field offices]

 

DURATION & HOURS: Fixed term

Job Requirements:  

Qualification, Education and Experience:

  • BA/ACCA or equivalent in the area of finance/accounting and related fields
  • Good knowledge of written and spoken English
  • At least five years of experience in financial management in similar organizations
  • Experience of working with major donors, including DFID and EU, as well as Federal and Regional Government and the CSA
  • Project budget monitoring in multiple currencies

Skills and Abilities:

  • Working under pressure and meeting tight deadlines
  • A high level of attention to detail
  • Strong administrative and organisational skills
  • Discretion and a proven ability to handle confidential and sensitive information
  • Proven numeracy and data analysis skills
  • Good team player

Desirable:

  • Knowledge of SUN & Vision 5 accounting system

Values:

Farm Africa seeks to employ those who believe, as we do, that farmers can and will play a key role in achieving long-term rural prosperity in Africa and who seek to deliver on those beliefs by:

  • being experts in our field, delivering insightful/impactful evidence-based solutions
  • pushing boundaries, being creative with new and old solutions
  • acting for the long-term, building relationships and delivering long-lasting change for farmers
  • working flexibly, taking advantage of the most effective solutions, whether from the communities, private sector or government
  • sharing knowledge with others, reaching more farmers than we do alone, ensuring effective technologies are widely accessed.
How To Apply:

Those who meet the above requirements should submit their short CV (maximum of 3 pages) and a cover letter (maximum 1 page) addressing ethrecruitment@farmafrica.org with the subject Senior Finance Officer by January 30, 2018.

Documents cannot be returned and due to large number of applications, only short listed candidates will be contacted. Applications are especially welcomed from female applicants.

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