Feb 14, 2018

HMIS/IT Officer | Driver and Liaising Agent Jobs at Marie Stopes International Ethiopia

  • Marie Stopes International Ethiopia
  • Bahir Dar, Ethiopia
Full time Healthcare Information Technology NGO/Nonprofit/Social Services

Job Description

Vacancy Announcement

Marie Stopes International Ethiopia

1.      HMIS/IT Officer

Location:  Bahirdar, Amhara  

Under the general administrative direction of the Area Manager, the HMIS/IT Officer organizes a system of efficient ITC and data management and reporting system for area and field offices; supports the reporting systems of SRH/FP programs; leads and coordinates the electronic Health Management Information System (HMIS) for clinics closely with the support office R, M&E teams; provides technical support to the hardware and programs set up within the Area offices.

 

DUTIES/RESPONSIBILITIES

HMIS

  • Provides technical assistance on data management and reporting to all MSIE staff in the assigned areas;
  • In collaboration with the R, M & E team monitors the progress of clinical , outreach and social franchising activities against targets set by MSIE;
  • Coordinates the rollout of electronic client based Management Information  System (MIS);
  • Provides technical assistance to all clinics related to the MIS, hardware operations and systems;
  • Manages the reporting and report distribution of monthly and quarterly reports and controls the data quality issue for the SRH/FP program of MSIE;
  • Makes sure that all the program officers collect data on time
  • Facilitates creation of enabling environment for data management and reporting for each level;
  • Ensures the  collection, compilation and sending quality data to the support office;
  • Compiles and reports monthly and  quarter data and report to the appropriate offices;
  • Participates in  program evaluations/assessments such as baseline and annual surveys, mid-term and final evaluations, and special studies and operations research;

ICT

  • Provides  first line user support and maintenance or troubleshooting , installation and configuration of PCs,  Laptops, UPS, Printers, Scanners and other equipment;
  • Installs, maintains, and upgrades hardware, software, networking components and monitors LAN and existing IT systems and takes appropriative corrective measures;
  • Installs and tests software updates, antivirus  and patch programs to support various applications and various desktop and laptop computers  for area Office and centres;
  • Works on the preparation of technical specification and performs proforma evaluation for IT equipment and checks delivery is as per the specification;
  • Ensures system security and performs or follows up critical data backup regularly for centres and area office of systems.
  • Ensures MSIE field and Area offices are linked through LAN/WAN systems and administers and provides support for Health Management information System/HMIS that is being implemented in MSIE centres;
  • Provides on the job training to MSIE Area Office and Centre users to support the use of modern IT in the organization and ensures regional staff to effectively communicate with support office;
  • Conducts other IT related assignments as required.

Job Requirements

PERSON SPECIFICATION

Qualification Requirements

Education

      MSC/BSc in IT or related fields

Experience

        Two/Four years of relevant experience

Skills, Attitudes, Attributes

  • Sound knowledge on M & E system
  • Strong data management skill and special knowledge and skill on MS-Excel 
  • Strong analytical skill with ability to work Statistical Software packages like SPSS, EPI-Info
  • Good understanding of beneficiary tracking, methods for managing data quality assessment
  • Fluency in English (both oral and written skills)
  • Ability to work effectively under stressful condition

 

Number of Position:  (01)

Duty Station: MSIE: Bahirdar program Office

Salary:  As per MSIE Salary Scale 

 

 

2.      Driver and Liaising Agent

Location: Mekelle, Tigray  

Under immediate supervision of Finance and Administration Officer, the Driver and Liaising Agent delivers FP/MA products to authorized Blue Star and potential Blue Star clinics and outlets located in the Area Programs Office as per the distribution procedure of MSIE; ensures also that outlets are duly stocked with the FP/MA supplies. The incumbent also drives vehicles during supervision and monitoring of the private clinics which are located in the Area Programs Office. He/she ensures that the vehicle is in good working conditions, keeps the tools safely, keeps the vehicle clean and presentable, and ensures the timely annual inspection and road-worthiness certificate acquisitions, records daily movement mileages.

 

DUTIES/TASKS

Clinical Product Distribution

  • Delivers FP/MA products to the private clinics by respecting the distribution procedure and safety rules. 
  • Ensures that outlets (authorized clinics) are adequately and reasonably stocked with MSIE products to avoid stock out situations;
  • Maintains and monitors customer records, purchase patterns, volumes and trends;
  • Maintains good relationships with customers and ensures to understand their requirements in relation to our products and services;
  • Gathers information on competing products’ price, discounts incentives being offered, promotional activities,  new entrants, customers’ views, requirements  and timely relay that information to immediate supervisor; 
  • Ensures products visibility through appropriate and tactical placement of promotional materials and explores systems to display products;    
  • Responds promptly queries and needs and keeps customer satisfied;
  • Produces monthly, quarterly and annual reports on sales performance vs. assigned target and any other relevant information and submits to immediate supervisor;
  • Proposes and advises on customers that should be considered for upgrade to full-fledged Blue Star membership;
  • Prepares requisitions for products on order or anticipated orders;
  • Works closely with other team members at the assigned area and actively participates in MSIE’s services and products;
  • Collects cash and deposits it in the bank and submits GRN and receipts to the Finance and Administration Office;
  • Undertakes any other assignments as requested by the supervisor.  

 

Driving and Vehicle Management

  • Drives the vehicle assigned to him safely, with strict observance of traffic rules and regulations and the organization's internal policy;
  • Ensures that the vehicle is utilized for the sole purpose of the organization's work;
  • Checks and ensures the timely filling and rational use of   fuel and oil supplies to the organization's vehicles;
  • Ascertains that the necessary appliances (spare tyre, fire extinguisher, tools, etc.) are readily available in the vehicle;
  • Ensures proper cleanliness, maintenance, servicing repair and safe keeping of the vehicle.
  • Ensures the annual inspection of the vehicle before the set deadline.
  • Distributes/collects letters, packages, parcels and messages on behalf of the organization;
  • Fills in fuel and oil consumed and kilometre readings before and after any travel on appropriate transport forms and submits same to his/her immediate supervisor;
  • Fills up the vehicle log book accurately and submits it  on regular basis to the transport supervisor;
  • Informs to his/her supervisor any incident or safety problems faced up on travel immediately;
  • Conducts standard checks of the vehicle every day before operating and ensures that regular maintenance work is carried out at recommended Km reading.
  • Performs related tasks as required 

Job Requirements

PERSON SPECIFICATION

Qualification Requirements

Education:

               Diploma in Auto mechanics with 3rd Grade Driving License

Experience

                 Four years of experience in driving and vehicle management

                 Short term training on FP/MA sales and distribution

Skills, Attitudes and attributes

  • Good sense of cleanliness;
  • Knowledge about vehicles operations;
  • Good knowledge of the main roads and side roads around the work areas.
  • Good interpersonal and negotiation skills

 

Number of Position:  (01)

Duty Station: MSIE- Mekelle program Office

Salary:  As per MSIE Salary Scale 

 

How to Apply

Interested and qualified applicants should mail only their Motivation letter and CV, within Ten (10) days from the date of this announcement to:

 Human Resources, MSI-Ethiopia

Through the following e-mail address: HumanResource@mariestopes.org.et  ONLY SHORT LISTED CANDIDATES WILL BE CONTACTED

Please mention the Title of the position you applied for on the subject line of your emailCANDIDATES WHO DO NOT FOLLOW THE INSTRUCTION WILL NOT BE CONSIDERED.


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