Mar 09, 2018

USA Embassy in Ethiopia Current Job Opportunities

  • Embassy of The United States of America in Ethiopia
  • Addis Ababa, Ethiopia
Full time Administration/Clerical Jobs in Ethiopia NGO Jobs/Nonprofit/Social Services Jobs in Ethiopia

Job Description

Jobs at Embassy of The

United States of America - 

USA in Addis Ababa Ethiopia

1.     Food Security Coordinator

Solicitation for U.S. Personal Services Contractor (PSC)

Food Security Coordinator

USAID/Ethiopia, Addis Ababa

  1. GENERAL INFORMATION

 SOLICITATION NO: 72066318R00009

  1. ISSUANCE DATE: February 13, 2018
  2. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: March 12, 2018 before and/or on 5:00 PM (Ethiopian local time)
  3. POSITION TITLE: Food Security Coordinator (FSC)
  4. MARKET VALUE: GS-13 ($75,628 – $98,317 per annum).  The final compensation rate will be negotiated within the listed market value based on the successful candidate’s salary history, work experience and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated. Please note that U.S. resident-hire PSCs are not eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.
  5. PERIOD OF PERFORMANCE: Two (two) year, with options to extend for three (3) additional years, one year at a time. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds.  No PSC contract may exceed a five year period of performance.
  6. PLACE OF PERFORMANCE: USAID/Ethiopia,  Addis Ababa
  7. SECURITY LEVEL REQUIRED: The selected candidate must be able to obtain both the appropriate security and medical clearances within a reasonable period of time. In addition, the requirements of the position will likely require the candidate to obtain a USG Secret clearance. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.
  8. AREA OF CONSIDERATION: S. Citizens and US Permanent Residents with valid work authorization for Ethiopia, to include Eligible Family Members (EFMs) assigned to post.

Per AIDAR Appendix D, 1 (5), Resident Hire” means a U.S. citizen who, at the time of hire as a PSC, resides in the cooperating coutry:

A spouse of a U.S. citizen employed: (A) by a U.S. government agency; or (B) under any U.S. government-financed contract or agreement; or (C) under any other contract or agreement that provides for repatriation to the United States; or for reasons other than employment: (A) with a U.S. government agency; or (B) under any U.S. government financed contract or agreements; or (C) under any other contract or employment arrangment that provides for repatriation to the United States; A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

  1. STATEMENT OF DUTIES
  2. General Statement of Purpose of the Contract
  3. Background of the Project

As a member of USAID/Ethiopia’s Assets and Livelihoods Transition Office (ALT), the incumbent will serve as the Food Security Coordinator (FSC) to the Mission. The FSC will coordinate USAID programs supporting the Government of the Federal Democratic Republic of Ethiopia (GFDRE)’s programs in food security and ensure that USAID activities support the Mission’s strategic development objectives and the overall Mission strategy, the Global Food Security Strategy, the Feed the Future Initiative, and USAID objectives in Ethiopia to build the resilience of vulnerable populations.  The FSC will be the primary point of contact for food security matters on the ALT team, serve as the Food Security Team Leader, and will represent USAID/Ethiopia in broader donor and government fora covering food security issues, with a particular focus on, but not limited to, the Productive Safety Net Program (PNSP).

Safety Net and Food Security Programming in Ethiopia

USAID has supported the evolution of the Ethiopian Productive Safety Net Program (PSNP) since its beginning in 2005.  Currently in its fourth phase – PSNP4 – the safety net is implemented by the Government pooling resources from 11 donors and development partners along with an increasing amount of resources from the Ethiopian government. The PSNP provides regular cash or food transfers to 8 million chronically food insecure people across Ethiopia. The food/cash-for-work component supports public works programs related to landscape restoration, irrigation, and agro-forestry. The PSNP has demonstrated that safety nets – when provided in a predictable, regular manner – can protect households from the negative impacts of shocks.

The objective of the Productive Safety Net Program (PSNP4) is: Resilience to shocks and livelihoods enhanced and food security and nutrition improved for rural households vulnerable to food insecurity.Originally, the PSNP was not designed to graduate households on its own.  In addition to a safety net that smooths consumption and prevents backsliding, other measures are also needed to help people build their assets and escape from poverty. Previously, these other measures were provided through the Government’s Household Asset Building program (HABP).  With strong USAID advocacy to improve coordination and link livelihoods support more directly to PSNP beneficiaries, this livelihoods support work is now supported under the Livelihoods Component of PSNP4 which includes three livelihoods pathways: on-farm, off-farm and employment. USAID livelihoods investments are aligned with these efforts.  In 2017 PSNP4 underwent a reform under the Rural Productive Safety Net Program that addressed gaps in financing for PSNP4 and set out an agenda to improve and achieve a more predictable safety net system seeking to better integrate PSNP and humanitarian assistance programing under a common operational framework to better manage the selection, administration, and payments to beneficiaries.

  1. Organizational Location of Position:

The position title is the Food Security Coordinator (FSC).  The FSC will be a part of the USAID/Ethiopia’s ALT team and will work with all appropriate Mission development objectives (DO) teams to better serve vulnerable food insecure populations with food security and resilience oriented strategies and programming.  The FSC will contribute to related crosscutting  activities such as nutrition, gender, and youth.  Within ALT, across USAID, and in conjunction with USAID implementing partners and other partners such as other donors and the Government of Ethiopia, the FSC will support ALT’s agenda for Collaboration, Learning and Adapting.  The FSC will directly support senior Mission management as well as relevant offices in the Embassy in formulating and articulating appropriate food security strategy policy and activities to address vulnerability among the chronically food insecure, including the coordination of USAID’s support to the PSNP and support for an improved continuum of response across safety net and humanitarian beneficiaries.

The FSC will contribute to the Mission’s work under the U.S. Global Food Security Strategy for Ethiopia, including Feed the Future and Food for Peace Title II supported programming targeted at chronically food insecure populations.  The FSC will have an important role in supporting the operationalization of the PSNP4 livelihoods component of PSNP4 supported by USAID and other donors in collaboration with the Food Security Coordination Directorate at the Ministry of Agriculture and Natural Resources.

  1. Statement of Duties to be Performed

Specific responsibilities will include but are not limited to the following:

Technical Expertise (30%)

  1. Stay abreast of current GFDRE and donor thinking with regard to chronic and transitory food insecurity and social protection in Ethiopia, including overall policy, strategy and programs.
  2. Lead the ALT Office Food Security Team and provide technical guidance on activities managed by the Team to ensure strategic coherence and programmatic coordination with important USG initiatives and requirements, including the Global Food Security Strategy and Feed the Future, Food for Peace Guidance, and Mission strategies around resilience and nutrition.
  3. The FSC is expected to remain generally informed of the latest research and trends in food security, social protection, and resilience literature, specifically as in regards to safety nets. Familiarity with policy and program discussions on Disaster Risk Management, Social Protection and Climate Change, and the relationship between the three agendas and the ability to program these agendas is essential.
  4. Support the design and procurement of USAID food security and resilience oriented programming to reduce chronic poverty and address the needs of food insecure populations.
  5. As required, the FSC will analyze and draft briefing documents, program descriptions, scopes of work, reports, speeches, responses to queries, inputs for annual reporting and progress updates etc. on USAID programs and progress in the sector.

Coordination and Representation (50%)

  1. Serve as the primary technical USAID representative to the PSNP Donor Working Group and fully participate and represent USAID in technical working groups and other coordination meetings. During the U.S. Chair of the Donor Working Group, undertake chairing and leadership responsibilities, as needed. The FSC will keep the ALT Office Chief and Deputy Chief apprised of all developments within the donor community and GFDRE.
  2. As required, lead discussions and negotiations with the host nation, on behalf of the entire PSNP Donor Working Group to ensure common approaches, identify issues, set the policy agenda, and propose recommended solutions acceptable to key stakeholders. These tasks will require senior-level relationships with both the GFDRE and donor community, and demand from the incumbent, a willingness to be flexible and to act in the best interests of the program and other donors.
  3. Represent USAID at workshops, forums and meetings advocating for USAID food security related objectives and programming. The incumbent will represent USAID/Ethiopia at food security forums, including but not limited to the PSNP Donor Working Group, technical working groups, and in Joint Review and Implementation Support (JRIS) and other assessments. The FSC will take a lead role in supporting the implementation of PSNP through regular coordination meetings and participation in dialogue, decision-making, and follow-up with the GFDRE and other donors.
  4. The FSC will participate fully in and, as necessary, provide guidance to USAID projects that contribute to Ethiopia’s Safety Net, and associated programs and activities programmed under USAID/Ethiopia’s CDCS. This will include providing strategic guidance to the Mission’s Title II development food assistance programs and Mission-funded livelihood support activities.
  5. The FSC will identify, support, and provide technical support to learning and programming opportunities across the ALT Office and broader Mission including support for ALT’s joint learning agenda. The FSC is expected to liaise with other ALT teams, including the Program and Resource Management Team, The DREMR Team, and the Program Management and Monitoring Team, to support ALT’s and the broader Mission’s efforts in collaboration, learning and adaptation as they relate to the food security portfolio. The FSC will seek to share USAID lessons learned and assimilate lessons from other donors through engaging with partners under the PSNP Donor Working Group.

Administrative Management and Supervision (20%)

  1. The FSC is responsible for supervising the Food Security Team of three senior Foreign Service Nationals (FSN) and oversees all related administrative processes for the members of FS Team. This includes day to day management of the staff and completion of annual performance reviews, reviews of position descriptions, professional development plans and leave requests.  The incumbent will also advise, consult, and notify ALT Office management on personnel matters relevant to the team that require action.
  2. The FSC is responsible for monitoring Food Security Team budgets. This includes reviewing budget requests for appropriateness, monitoring use of funds and burn rates to ensure timely spending, reviewing quarterly pipeline reviews/budget status reports, following up on irregular audit findings, providing advice for realignments of budgets, and reviewing accruals.
  3. As necessary, the incumbent prepares progress reports on Food Security Team activities. These include the annual USAID Operational Plan and the Annual Performance Report.
  4. The FSC will be responsible for understanding and incorporating USAID core values and USAID Ethiopia’s Leadership Behavior Charter in all aspects of his/her work.
  5. Supervision Received

The FSC will report to the Deputy Chief of the ALT Office at USAID/Ethiopia.  As required, s/he will provide in-depth briefings on food security issues including the PSNP, aspects of Feed the Future and resilience programming for the Mission Director and Ambassador, as well as Mission staff.  S/he may receive guidance from senior Mission management as the situation warrants.  The FSC will be expected to show strong independent initiative and work with minimal supervision.

  1. Supervision Exercised

The FSC will directly manage a team of at least three FSNs.

  1. AREA OF CONSIDERATION: S. Citizens and US Permanent Residents with valid work authorization for Ethiopia, to include Eligible Family Members (EFMs) assigned to post.
  2. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
  3. POINT OF CONTACT: Shelby Hunt, S/EXO, and/or Fekadu Tamirate, HR Specialist, email at addisusaidjobs@usaid.gov.
  4. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

This position requires a combination of high-level technical, analytical, communication and managerial skills combined with senior-level public diplomacy skills.  The following specific qualifications are necessary:

EDUCATION: REQUIRED: A master’s degree in international development assistance, public administration, business administration, agriculture, social protection, food security and nutrition or another related field is required.  A master’s degree can be substituted with an additional three years of relevant development experience.

WORK EXPERIENCE: REQUIRED: A minimum of seven years related development experience including social protection, rural development, agricultural development, food aid assistance, poverty reduction or other resilience related development activities is required.  Experience in the support of donor-government relations will be given extra weight, as will experience working with USAID.  Experience designing and implementing safety net food security, poverty reduction, livelihoods diversification, or resilience related programming  is a considered a plus.

LANGUAGE: Fluent English speaking, reading and writing are required. Amharic language skill at the conversational level is considered an advantage.

  • EVALUATION AND SELECTION FACTORS
  1. SELECTION PROCESS AND INSTRUCTIONS

After the closing date for receipt of applications, a committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the minimum requirements will not be scored. As part of the selection process, finalist candidates will be interviewed. Reference checks will be made only for applicants considered as finalists. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills. To be considered for this position, applicants are required to address each of the Selection Criteria on a separate sheet, describing specifically and accurately what experience, training, education, and/or awards or recognition they have received relevant to each criteria described below, citing specific, illustrative examples to address each factor.  Responses are limited to 1,000 words per factor, Times New Roman font, 12-font size, and 1” margins. Be sure to include your name and the solicitation number at the top of each additional page.

  1. EVALUATION FACTORS

Selection will be based on the following criteria (Maximum of 100 Points Available):

FACTOR #1: TECHNICAL EXPERTISE (20 points)

Demonstrated knowledge of and experience working on strategy, policy and programs related to food security, resilience, poverty reduction, livelihoods support, linking the poor to markets, social protection, and/or safety nets in a developing country context.

FACTOR #2: PROGRAM COORDINATION (20 points)

Demonstrated experience in operating effectively in cross-cultural environments and working with host country government officials and other donors and development partners. This includes experience in donor coordination, and/or ability to to design, develop and manage programs, coordinate the work of multiple implementing partners, align programs with host country policies and programs, and/or support collaboration, learning and adapting among staff, implementing partners and host government officials.

FACTOR #3: COMMUNICATION AND OUTREACH (20 points)

Demonstrated experience in chairing and facilitating meetings and/or public speaking and presentation experience.  Highlight relationship development, negotiation, advocacy, and consensus building experience with donors, development partners, and host government officials.

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Only the highest-ranked applicants will be interviewed.

  1. BASIS OF RATING

Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and satisfactory professional reference checks. The Applicant Rating System is as follows:

Evaluation Factors: 60 points

Factor #1 20 points

Factor #2 20 points

Factor #3 20 points

Interview Performance: 40 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

Total Possible Points: 100

  1. APPLYING

Applicants must provide at least three references with current contact information, preferably both an e-mail address and a telephone number.  (The Selection Committee will conduct reference checks of the highest ranked applicants). References will be asked to complete a questionnaire that assesses the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above specific criteria. The references will be asked to provide a general assessment of the applicant’s suitability for the position.  It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner.

All applicants must complete the attached Application for Employment (AID 302-3) and submit a cover letter outlining their relevant qualification and experience for the position.  Family Members who fulfil the minimum requirements will be considered.

Only applicants who meet or exceed the stated position requirements will be considered.  All applicants must have the required work and/or residency permits to be eligible for consideration (please make sure to submit all documentation that certify your eligibility to work in the country).Eligible Family Members (EFMs) should provide a copy of the assignment cable.

For your application to be considered, the following documents must be submitted:-

  1. Letter of application/cover letter.
  2. Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at http://www.usaid.gov/forms. In addition, please complete the attached cover letter.
  3. Current resume/CV.
  4. Offers must be received by the closing date and time specified in Section I, item 3,

and submitted to the Point of Contact in Section I, item 13.

  1. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer
  2. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –: 72066318R00009 Food Security Coordinator
  3. Please submit the application only once.
  4. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopian time 5 p.m.
  5.  LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Sensitive Positions for National Security (SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (FD-258)
  5. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:
  • Employer’s FICA Contribution
  • Contribution toward Health & Life Insurance
  1. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

U.S. resident-hire PSCs are not eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.

  • TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at

https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
  2. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
  3. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

END OF SOLICITATION

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief

 

 

2.     Education Technical Trainer

Peace Corps Ethiopia is seeking to employ an educational technical trainer, please find the specification for the job attached on the vacancy announcement.

POSITION TITLE:               Education Technical Trainer

OPENING DATE:               January 24, 2018

CLOSING DATE:                 Open till filled

WORK HOURS:                 Full-time 40 hours/week

LOCATION:                         Addis Ababa, Ethiopia

ELIGIBILITY:                        U.S. Citizens and Ethiopian Nationals are eligible to apply

SALARY:                       Annual Salary range:  $23,000– 30,000, depending upon experience. Benefits include:  Housing.

Position Summary:

The Education Technical Trainer leads the development, implementation, and evaluation of a professional training sequence of integrated technical learning activities designed to develop the knowledge, skills, and attitudes necessary for Peace Corps Volunteers to work effectively as English Teachers in rural high schools across four regions of Ethiopia.  The Education Project is a TEFL certification program whereby Volunteers undergo comprehensive TEFL training and assessment during their service, with the expectation that they will qualify to be TEFL certified by the end of their two years of service.   This position reports to the Education Program Manager and works under the supervision of the Training Manager during Pre Service Training. The Director of Programming and Training is the evaluator for the position.

Minimum Required Qualifications:

  • Bachelor’s degree in TESOL, TEFL, English language learning, or linguistics, plus teaching certification (if candidate does not have teaching certification, 5 years of demonstrated professional teaching experience plus a Bachelor’s degree is required)
  • Minimum of two years’ experience teaching English in the classroom setting (primary or secondary level).
  • At least two years’ experience designing and facilitating training utilizing participatory and non-formal adult education techniques.
  • Specialized knowledge or experience in all or most of the following:
    • Supporting the professional development of English teachers in their English proficiency and student-centered teaching techniques
    • Working knowledge of language learning theories and philosophies and experience adapting and designing interactive language teaching methodologies
    • Creating teaching materials
    • Reviewing, adapting and training from a formal curriculum such as textbooks and syllabi
    • Developing classroom-based and general communication skill assessments
    • Communicative learning techniques
    • Developing afterschool and summer youth programs focused on English proficiency
    • Using on line learning modules for technical training and communities of practice
    • The certification process and requirements for TEFL or TESOL
  • Native fluency level in reading, writing and speaking English required.
  • Advanced computer skills, including database management and Microsoft Office software skills (Excel, Word, Access, Publisher, Outlook, and PowerPoint).
  • Ability to live in community-based training site for duration of Pre-Service Training (3 months a year).
  • Ability to work with minimal supervision and in a fast-paced and high-stress work environment.
  • Experience working in multicultural setting with U.S. Americans.

Preferred Qualifications:

  • A Master’s degree in English, TEFL, TESOL, Applied Linguistics, or education related field.
  • Returned Peace Corps Volunteer status is highly desirable.
  • Familiarity with Ethiopian education system and English language curriculum.
  • Experience mentoring and coaching others with emphasis on the cross cultural adjustment process.
  • Familiarity with Ethiopian culture, language, communities, and geographical regions.

To Apply:

Interested applicants must submit the following documents:

  1. Cover letter, maximum 2 pages, demonstrating how the applicant meets minimum required qualifications and the applicant’s commitment to living and working in Ethiopia.
  2. A current resume or Curriculum Vitae (CV) that includes 3 professional references.
  3. Optional: Any other succinct documentation that supports your candidacy.

Submit as follows:

Nancy Yuill

Director of Programming and Training

Peace Corps Ethiopia

Via Emailrecruitment@et.peacecorps.gov

Via Post:  Peace Corps, Nancy Yuill, P.O. Box 7788, Addis Ababa, Ethiopia

*Only select one delivery method. Please do not send to both.*

 

 

3.     Acquisition and Assistance Specialist

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.:                         03/18
  2. ISSUANCE DATE:                                     February 26, 2018
  3. CLOSING DATE/TIME

FOR RECEIPT OF APPLICATIONS:         March 12, 2018 before and/or on 5:00

                                                                         PM Eth. Time (Close of Business)

  1. POSITION TITLE:                                     Acquisition and Assistance Specialist
  2. MARKET VALUE:             –   FSN-9 trainee level $14,033 – $25,253/ annum
  • FSN-10 trainee level $18,740-$33,728/annum
  • FSN-11 full performance level $22,927-$41,263/annum

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/ Ethiopia. Final compensation will be negotiated within the listed market value and based on qualification.

  1. PERIOD OF PERFORMANCE:                  5 Years
  2. PLACE OF PERFORMANCE:                    US Embassy,  Entoto Road
  3. SECURITY LEVEL REQUIRED:               RSO Certification
  4. BASIC FUNCTIONS:

The incumbent assists the USDH Contracting Officer in managing the overall project acquisition and assistance (A&A) support function for USAID/Ethiopia.  The responsibilities include providing A&A related technical information and advice to Mission and Contractor personnel; managing the A&A process for assigned teams from the advance procurement planning stage to the final closeout of the award; conducting all negotiations with potential contractors with occasional guidance from the USDH Contracting Officer, negotiating complex modifications to contracts and grants; and ensuring proper documentation for all contracting actions. As a key member of the team, the incumbent works to ensure that procurements are executed in accordance with Team needs.  He/she is also responsible for reporting progress on A&A actions related to the Team to the Team Leaders.

  1. STATEMENT OF DUTIES:

 

  1. The Specialist (Trainee) is responsible for program/project/activity acquisition and assistance support for USAID/Ethiopia Technical Offices, DO and AO Teams, and any designated Regional clients. USAID programs are diverse and multi-sectoral. The Specialist is required to provide acquisition assistance to designated Technical Offices and/or DO/AO Teams, and to support a variety of programs/projects/activities. These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts.
  2. The Specialist (Trainee) is expected and required to select the appropriate procurement instrument type for the situation at hand, and to accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument. The advanced developmental nature of the assignment includes the acquisition of goods and various types of services. The Specialist (Trainee) must be equally familiar with the procedures for acquisition of goods, and for managing personal service and non-personal service contracting actions.
  3. The Specialist (Trainee) is expected to work with technical specialists/activity managers in Technical Offices and DO/AO Teams throughout the Mission and the Region, assisting in the preparation of annual procurement plans, the development of clear and concise statements of work, and full supporting documentation. The Specialist (Trainee) must be able to provide authoritative technical guidance to technical specialists/activity managers, pertaining to their procurement-related responsibilities and procedures. Specific duties include:

Pre-Award Duties – the Specialist (Trainee) assists technical DO/AO Team personnel in the analysis of annual program plans, and advises on the selection of appropriate acquisition and assistance mechanisms to help achieve program objectives; assists technical personnel in the preparation of required descriptions of proposed activities, including statements of work, specifications, and activity descriptions; prepares pre-solicitation documents and clearances, including determinations, justifications, synopses, and solicitations and, reviews GLAAS Requisitions (REQs) for completeness and clarity.  The Specialist (Trainee) advises on the adequacy of evaluation criteria, proposed contracting mechanisms, the extent of advertising required, and any other required terms and conditions.  In coordination with Technical Offices and/or representatives of host-country governments, the Specialist (Trainee) evaluates and analyzes bids and proposals, ensuring compliance with evaluation criteria.  The Specialist (Trainee) assists in the development of pre-negotiation costs or programmatic objectives, in conjunction with the Contracting/Regional Contracting Officer and/or his/her designee, technical personnel, and others; recommends the competitive range, and negotiates with potential awardees; documents negotiations in writing; assists in technical and cost evaluations; recommends the selected contractor and prepares contract files, to include making required certifications and determinations necessary for each procurement action: and, prepares award documents that accurately reflect all discussions and provisions relevant to the type of award mechanism to be implemented.

Post-Award Duties – The Specialist (Trainee) monitors performance as required by the terms and conditions of the award, through review of performance and review of financial reports; manages the assigned portfolio; assures that funding is available when required; and, works with DO/AO Teams/CORs/AORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met; conducts site visits and attends meetings; and, provides guidance to technical personnel and assists in programmatic duties as required to avoid contractual/legal improprieties.  The Specialist (Trainee) assists the CO/RCO with issues that may arise during contract performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems.

  1. The Specialist (Trainee) conducts closeouts of contracts, grants, and cooperative agreements after completion; closeouts include ensuring contract audits are conducted in a timely manner, preparing performance documentation, and resolving outstanding issues noted in audits.

Supervisory relationship: The Acquisition Specialist (Trainee) works under the general supervision of the Contracting Officer/Regional Contracting Officer and/or his/her designee, or a higher-level Specialist/Officer, who makes assignments in terms of the broad range of developmental procurement actions the Trainee will perform.  The Specialist (Trainee) will independently initiate necessary coordination with requesting Mission CORs/AORs, Technical Offices, and DO and AO Teams, providing basic policy guidance on how to best fulfill requirements, with OFM and RLA as necessary, and with staffs of other agencies, and with awardees.  The Specialist (Trainee) will keep the higher-level Specialist/Officer, and/or the Contracting Officer/Regional Contracting Officer, and/or his/her designee, updated through status reports and verbal briefings.  Completed work is reviewed closely at this level, in terms of reviewing the procurement approach for results achieved, in meeting delivery schedules, and in the selection of appropriate contract methods.

Supervisory Controls: This is a non-supervisory position.

  1. AREA OF CONSIDERATION: S. Government Cooperating Country Nationals (CCNs) applicants. Cooperating country national means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
  2. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
  3. POINT OF CONTACT: addisusaidjobs@usaid.gov ;

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

EDUCATION: Possession of a Baccalaureate Degree or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) degree in accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods, and/or organization and management is required.  NB: Additional education may NOT be substituted for Experience.

LANGUAGELevel IV (Fluent) English and Amharic language proficiency (if appropriate), both oral and written, is required. Familiarity with additional languages in Office-supported countries is desired.

TO BE HIRED FOR FSN-9, THE APPLICANTS SHOULD MEET THE FOLLOWING QUALIFICATION REQUIREMENT

EXPERIENCE:

Three or more years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required.  One year of this experience must have been gained working in a position equivalent to no less than the next lower level of FSN responsibility in this or a related occupation, within a USG organization the Host Government, the private sector, or within an international or donor organization, in an English-language work environment.  NB: Additional experience may NOT be substituted for Education.

POST ENTRY TRAINING:

Trainee/entry level, the Specialist (Trainee) will be provided formal training; successful completion of all mandatory Federal Acquisition Certification courses leading to successful completion of Contracting (FAC-C) Level I, in accordance with a formal individual development plan (IDP), is required for progression to the FSN-10 level; along, with at least a Fully Successful or equivalent performance evaluation.  In addition, the Specialist (Trainee) will be provided formal and/or on-the-job training in the ADS, FAR, CFR, OAA-Intranet, the AIDAR, and Mission and Office operating and administrative procedures.  Formal training, other than FAC-C Level I, will be provided based on availability of course offerings, and availability of funds.

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of public and/or private-sector business processes, or the ability to quickly gain such knowledge, is required.  An understanding of US Federal and USAID Acquisition Regulations, and/or knowledge and understanding of how to execute and administer a complex acquisition portfolio, and/or the ability to quickly gain such understanding, is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types.  A basic understanding of markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.

The potential to acquire the ability to plan and administer acquisition activities, and provide acquisition assistance and support for Agency programs and projects in a timely manner, is required.  The potential to gain the ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs is required.  And, an ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required.  Skill in the use of most elements of the Microsoft Business suite is desired.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required.  The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes.

TO BE HIRED FOR FSN-10, THE APPLICANTS SHOULD MEET THE FOLLOWING QUALIFICATION REQUIREMENT

EXPERIENCE:

Four or more years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required.  As this position is part of a recognized and established career ladder, a minimum of one year of this experience must have been gained working in a USAID Contracting/A&A Office at no less than the next lower grade level.  NB: Additional experience may NOT be substituted for Education.

POST ENTRY TRAINING:

The Specialist (Trainee) will be provided formal training; successful completion of all mandatory Federal Acquisition Certification courses leading to successful completion of Contracting (FAC-C) Level II, in accordance with a formal individual development plan (IDP), is required for progression to the FSN-11 level; along, with at least a Fully Successful or equivalent performance evaluation.  In addition, the Specialist, as an advanced Trainee will be provided other formal and/or on-the-job training as considered appropriate, based on availability of course offerings, and availability of funds.

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of public and/or private-sector business processes is required.  At this level, knowledge of US Federal and USAID Acquisition Regulations, or knowledge and understanding of how to execute and administer an acquisition and portfolio, is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types.  A good knowledge of Regional markets pertaining to program and project requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is desirable.

The ability to plan and administer acquisition activities, and provide adequate acquisition assistance and support for agency programs and projects in a timely manner is required.  The ability to apply governing contracting regulations, procedures, and policies to assigned acquisition and assistance programs is required.  An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required.  Skill in the use of most elements of the Microsoft Business suite is required.

Good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail, are required.  The ability to work calmly, tactfully, and effectively under pressure is essential, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT/ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes.

TO BE HIRED FOR FSN-11, THE APPLICANTS SHOULD MEET THE FOLLOWING QUALIFICATION REQUIREMENT

EXPERIENCE

Five or more or progressively responsible work in acquisition and assistance is required.  As this position is part of a recognized and established career ladder, a minimum of two years of this experience must have been gained working in a USAID Contracting/A&A Office, with at least one year at the next lower, FSN-10, grade level.  NB: Additional experience may NOT be substituted for Education.               

POST ENTRY TRAINING:

The Specialist must have previously successfully completed all mandatory Federal Acquisition Certification – Contracting (FAC-C) Level I and Level II courses in accordance with a formal individual development plan (IDP).  Level III training will be provided, in person or on-line, over a period of time as a part of the continuing requirement for all A&A professionals to complete a minimum of eighty (80) Continuous Learning Points for every two-year period.  In addition, the Specialist will be provided with formal or on-the-job training to keep abreast of changes in the ADS, FAR, CFR, OAA-Intranet, the AIDAR, and Office and Mission operating and administrative procedures.  Off-site formal training, if considered necessary, will be provided based on availability of course offerings, and availability of funds.

KNOWLEDGE SKILLS AND ABILITIES:

Knowledge of US Federal and USAID Acquisition Regulations, and knowledge and understanding of how to execute and administer a complex acquisition and assistance portfolio is required, particularly as it relates to acquisition through methods of negotiation, sealed bidding, small purchase procedures, and that result in standard and established contract types. A good knowledge of host-country and regional markets pertaining to program/project/activity requirements for services and commodities, and a good knowledge and understanding of US market and pricing methods is required.  Knowledge of business processes in public or private sectors is required.

The ability to plan and administer large acquisition activities, and provide adequate acquisition assistance and support for agency programs/projects/activities in a timely manner is required. The ability to apply governing contracting regulations, procedures, and policies to individual complex acquisition and assistance programs is required.  An ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region is required.  Skill in the use of most elements of the Microsoft Business suite is required.

  • EVALUATION AND SELECTION FACTORS

APPLICATION & SELECTION PROCESS: All applicants must submit a completed form {Universal Application for Employment (DS-174)} along with the credential documents to USAID/Ethiopia, Human Resources Office via the email address addisusaidjobs@usaid.gov.  Each applicant must fully explain his/her job-related duties and qualifications on the application form in order to provide for an accurate evaluation of his/her education, training, and experience. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, or membership in an employee organization. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process please notify the Agency. Applicants who are not contacted within thirty days after the final filing date are to assume that their applications were not accepted.

For your application to be considered, the following documents must be submitted:-

  • Letter of Application/Cover Letter;
  • Completed and Signed Application for Employment Official Form–DS-174 found here https://et.usembassy.gov/embassy/jobs/;
  • Current Resume/CV;
  • Copies of credential documents (i.e., degree, training certificates, etc.);
  • Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say–solicitation 03/18 Acquisition and Assistance Specialist.
  • Please submit the application only once; and
  • Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at local Ethiopian time 5 p.m.
  • For your application to be considered, please make sure to specifically mention for which grade you are applyed for.

Applications must be received by the closing date and time specified in Section I, item 3, and submitted to the addisusaidjobs@usaid.gov Section I, item 12.

EVALUATION FACTORS

Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills. On a supplemental document included with the application package, applicants should cite specific, illustrative examples to address each factor. Responses are limited to 1,000 characters per factor, Times New Roman font, 12-font size, and 1” margins. Applicants should describe specifically and accurately the experience, training, education and/or awards they have received that are relevant to the factor. Applicants should include their name and the announcement number at the top of each additional page. Failure to specifically address the Evaluation Factors will result in the applicant not receiving full credit. The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.

FACTOR #1:

Describe your experience in working with contracts, task orders, purchase orders, grants, cooperative agreements or any other type of implementing mechanism used to support international development programs or activities or other relevant Government programs.

FACTOR #2:

Describe your experience in competitive processes related to implementing mechanisms used to support international development programs or activities or other relevant Government programs.

FACTOR #3:

Discuss the key challenges and opportunities associated with managing the overall project acquisition and assistance (A&A) support function for USAID or working in a similar bureaucratic environment.

BASIS OF RATING

Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and professional reference checks. The Applicant Rating System is as follows:

Evaluation      Factors:          40 points

Factor #1         15 points

Factor #2         15 points

Factor #3         10 points

Interview Performance:                                  40 points

Professional Reference Checks-                    20 points

Total Points: 100

To ensure consideration of applications for the intended position, applicants must prominently reference the solicitation number and signed in the application form before submission.  For your application to be considered, please make sure to specifically mention for which grade you are applied for.

Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Final selection of candidates will be made and those selected will be invited to an interview in order to select the best-qualified candidate.

The USAID Mission assumes no liability for the loss or mishandling of applications. For additional information about the position and/or the selection process, please contact the Human Resources Office at 011 130 6002 ext. 6031, 6035 or 6043.

NOTE: THE APPLICATION FORM IS AVAILABLE FREE OF CHARGE UPON REQUEST AND ARE ALSO AVAILABLE FOR DOWNLOAD FROM THE INTERNET http://ethiopia.usembassy.gov/job_opportunities.html.  THE FINAL SELECTION OF A CANDIDATE IS BASED SOLELY ON THE ADVERTISED QUALIFICATION IN A COMPETITIVE PROCESS.  INDIVIDUALS WHO MEET THE MINIMUM QUALIFICATIONS ARE STRONGLY ENCOURAGED TO APPLY.

  1. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Applicant about being selected for a contract award, the CO will provide the successful Applicant instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Finger Print Card (FD-258)

 

  1. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized in accordance with Mission policy and local labor law.

  1. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN PSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
  2. Contract Cover Page form AID 302-4 available at https://www.usaid.gov/forms .
  3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

 

 

4.     Disaster Risk Management Coordinator (DRM)

USAID/Ethiopia, Addis Ababa

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO: 72066318R00010
  2. ISSUANCE DATE: March 05, 2018
  3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: April 02, 2018 before and/or on 5:00 PM (Ethiopian local time)
  4. POSITION TITLE: Disaster Risk Management (DRM) Coordinator
  5. MARKET VALUE: GS-13 ($75,628 – $98,317 per annum).  The final compensation rate will be negotiated within the listed market value based on the successful candidate’s salary history, work experience and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated. Please note that U.S. resident-hire PSCs are not eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.
  6. PERIOD OF PERFORMANCE: Two (two) year, with options to extend for three (3) additional years, one year at a time. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds.  No PSC contract may exceed a five year period of performance.
  7. PLACE OF PERFORMANCE: USAID/Ethiopia,  Addis Ababa
  8. SECURITY LEVEL REQUIRED: The selected candidate must be able to obtain both the appropriate security and medical clearances within a reasonable period of time. In addition, the requirements of the position will likely require the candidate to obtain a USG Secret clearance. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.
  9. AREA OF CONSIDERATION: S. Citizens and US Permanent Residents with valid work authorization for Ethiopia, to include Eligible Family Members (EFMs) assigned to post.

Per AIDAR Appendix D, 1 (5), Resident Hire” means a U.S. citizen who, at the time of hire as a PSC, resides in the cooperating coutry:

A spouse of a U.S. citizen employed: (A) by a U.S. government agency; or (B) under any U.S. government-financed contract or agreement; or (C) under any other contract or agreement that provides for repatriation to the United States; or for reasons other than employment: (A) with a U.S. government agency; or (B) under any U.S. government financed contract or agreements; or (C) under any other contract or employment arrangment that provides for repatriation to the United States; A U.S. citizen for purposes of this definition also includes persons who at the time of contracting are lawfully admitted permanent residents of the United States.

  1. STATEMENT OF DUTIES

 

  1. General Statement of Purpose of the Contract

 

  1. Background of the Project

As a member of USAID/Ethiopia’s Office of Assets and Livelihoods in Transition (ALT), the incumbent will serve as the Disaster Risk Management (DRM) Coordinator to the Mission. The DRM Coordinator will provide strategic direction to USAID activities in support of U.S. foreign policy objectives, the USAID Country Development and Cooperation Strategy (CDCS) and the Government of the Federal Democratic Republic of Ethiopia (GOE)’s disaster risk management initiatives.  The DRM Coordinator will be the primary point of contact for DRM matters on the ALT team, serve as the Disaster Risk Management Team Leader, and will represent USAID/Ethiopia in broader donor and government fora covering DRM issues.

GOE DRM Overview

Ethiopia is vulnerable to recurrent and increasingly severe natural and manmade shocks and stresses.  As a result, the GOE has multiple guiding documents for multi-hazard disaster risk management, mainly the National Policy and Strategy on Disaster Risk Management and DRM Strategic Programme and Investment Framework (DRM SPIF).  Ethiopia also has a well-established national platform on DRM which is driven primarily by the DRM Technical Working Group (DRMTWG), a multi-stakeholder consortium of key government and non-government actors in the humanitarian and development sectors.  The DRMTWG has sector Task Forces (food, WASH, nutrition, health, and others) meant to coordinate emergency response efforts and recommend options for implementation.  The DRMTWG is linked to the Development Assistance Group and Ministry of Finance and Economic Development and Council of Ministers, and aligns with the Paris Declaration on Aid Effectiveness.

More broadly, Ethiopia’s DRM efforts increasingly support and link to the country’s Productive Safety Net Program (PSNP[1]) and the annual humanitarian appeal (Humanitarian Requirements Document, or HRD[2]).  The DRM cycle of early warning, prevention & mitigation, preparedness, response, recovery, and rehabilitation spans the nexus between the development focused PSNP and the humanitarian HRD response.

USAID DRM Priorities

Against the backdrop of increasingly common billion-dollar humanitarian appeals, the USAID Mission in Ethiopia has programmed on average over $500 million in humanitarian assistance each year since FY16.  In addition to humanitarian assistance, USAID/Ethiopia prioritizes strategic investments in disaster risk management in order to build systems and capacity at all levels (federal, regional, community, household) to effectively manage shocks, reduce humanitarian needs, and protect development gains.  USAID activities are across the DRM spectrum – from disaster prevention, preparedness and response with institutional development, early warning systems, contingency planning, human resources and organizational capacity building, vertical and horizontal coordination systems, vulnerability and risk assessments to disaster mitigation and recovery cycles with climate change adaptation, disaster risk reduction, food security, livelihoods, natural resource management systems, conflict mitigation and responsive health systems.  While specific DRM activities are housed in particular USAID/Ethiopia Offices, DRM principles and the application of a resilience lens cut across technical sectors and reflect the reality of vulnerability in Ethiopia.

  1. ORGANIZATIONAL LOCATION OF POSITION:

The DRM Coordinator will be a part of USAID/Ethiopia’s ALT Office and serve as the DRM Team Leader. The DRM Coordinator will directly support senior Mission management as well as relevant offices in formulating and articulating appropriate DRM strategies, policies and activities that: a) reduce vulnerability of chronic and transitory food-insecure households; b) address disaster prevention, preparedness, response, mitigation and recovery; and c) build Ethiopia’s disaster risk management system.  S/he will work with all appropriate Mission offices and contribute to related crosscutting theme activities, including Mission resilience working groups.  The incumbent will manage a team (1-5 personnel) of DRM and food security professionals.

  1. Statement of Duties to be Performed

Specific responsibilities will include but are not limited to the following:

Technical Expertise (25%)

  1. Stay abreast of current GOE and donor strategies, investments and priorities along the DRM cycle (early warning, prevention & mitigation, preparedness, response, recovery, and rehabilitation).
  2. Provide strategic direction and technical guidance on DRM-specific activities managed by ALT. Support the design and procurement of USAID DRM and resilience-oriented programming to reduce household, community and country exposure to all hazards and risks (natural, man-made and technological) and strengthen Ethiopian systems to manage risk along the DRM cycle.
  3. Ensure strategic coherence and programmatic coordination with important USG initiatives and requirements, including the Global Food Security Strategy/Feed the Future, Food for Peace portfolio, and the Mission resilience, water and nutrition working groups. Lead Mission efforts to incorporate DRM as a cross-cutting priority that impacts all technical and support offices.
  4. Lead USAID/Ethiopia’s strategy development process (CDCS) in DRM-related technical areas and programming that reduces the risk and impact of disasters. Lead ALT Office efforts to design and procure any new projects or activities as a result of a new CDCS.
  5. Stay abreast of the latest research and trends in disaster risk reduction (DRR), disaster risk management (DRM), community engagement of DRR, and resilience literature, specifically in regards to reducing risks at the household and community levels. Familiarity with policy and program discussions on Emergency Management, Social Protection, Climate Change and Food Security, and their relationship and related interventions to DRM is essential.
  6. Analyze and draft briefing documents, program descriptions, scopes of work, reports, speeches, responses to queries, inputs for annual reporting and progress updates on USAID programs and progress in the sector.

Coordination and Collaboration (40%)

  1. Provide strategic DRM engagement with the GOE, including aligning USAID’s DRM portfolio to DRM policy and DRM SPIF, to build comprehensive and integrated DRM system with capacity to better predict, prevent and mitigate risks, and prepare for and respond to the disasters.
  2. Serve as the primary technical USAID representative to the GOE’s Disaster Risk Management Technical Working Group (DRMTWG) and fully participate and represent USAID in technical working groups and other coordination meetings. The DRM Coordinator will keep the ALT Office Chief and Deputy Chief apprised of all developments within the donor community and GOE.
  3. Organize and maintain USAID/Ethiopia’s engagement with DRM stakeholders, including the GOE. This will entail representing USAID/Ethiopia in several fora such as the DRMTWG, DRM Strategic Program and Investment Framework Technical Committee, Humanitarian and Resilience Donor Working Group, and others.  It will also entail initiating a broad range of bilateral and multilateral stakeholder meetings inside and outside of USAID as required.
  4. Represent USAID at workshops, forums and meetings advocating for USAID DRM related objectives and programming. The incumbent will represent USAID/Ethiopia at DRM forums, including but not limited to the DRMTWG, technical working groups, and in other GFDRE meetings on DRM.
  5. Identify, support, and provide technical guidance to learning and programming opportunities across the ALT Office and broader Mission. Liaise with other ALT teams, including the Program and Resource Management Team, the Food Resource Management Team, and the Program Management and Monitoring Team, to support ALT’s and the broader Mission’s efforts in collaboration, learning and adaptation as they relate to the DRM portfolio. The DRM Coordinator will seek to share USAID lessons learned and assimilate lessons from other donors through engaging with partners and the GOE.
  6. Coordinate with related offices including the Office of Economic Growth and Transformation (EG&T), the Office of U.S. Foreign Disaster Assistance (OFDA), Health, AIDS, Population and Nutrition (HAPN), and Democracy and Governanace (DG) for risk management and resilience building efforts.

Activity Management (20%)

  1. Serve as an Activity Manager, Agreement Officer’s Representative (AOR) or Contracting Officer’s Representative (COR) for one or more ALT Office activities.
  2. Manage the overall Mission DRM portfolio including projects and engagements for USAID/Ethiopia. This includes reviewing budget requests for appropriateness, monitoring use of funds and burn rates to ensure timely spending, reviewing quarterly pipeline reviews/budget status reports, following up on irregular audit findings, providing advice for realignments of budgets, and reviewing accruals.
  3. As necessary, the incumbent prepares progress reports on Disaster Risk Management activities. These include the annual USAID Operational Plan and the Annual Performance Report.

Administrative Management and Supervision (15%)  

  1. The DRM Coordinator is responsible for overall administrative management of the DRM Team, including supervision of at least one senior Foreign Service Nationals (FSN). S/he oversees all related administrative processes for employees in his/her team, including day to day management and completion of annual performance reviews, reviews of position descriptions, professional development plans and leave requests.  The incumbent will also advise, consult, and notify ALT Office management on personnel matters that require action.
  2. The FSC will be responsible for understanding and incorporating USAID core values and USAID Ethiopia’s Leadership Behavior Charter in all aspects of his/her work.
  3. Supervision Received

The DRM Coordinator will report to the Deputy for Emergency Programs in the ALT Office at USAID/Ethiopia.  As required, s/he will provide in-depth briefings on disaster risk management issues relating to the HRD and PSNP and aspects resilience programming for the Mission Director and Ambassador, as well as Mission staff.  S/he may receive guidance from senior Mission management as the situation warrants.  The DRM Coordinator will be expected to show strong independent initiative and work with minimal supervision.

  1. Supervision Exercised

The DRM Coordinator will manage at least one FSN.

  1. AREA OF CONSIDERATION: S. Citizens and US Permanent Residents with valid work authorization for Ethiopia, to include Eligible Family Members (EFMs) assigned to post.
  2. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
  3. POINT OF CONTACT: Shelby Hunt, S/EXO, and/or Fekadu Tamirate, HR Specialist, email at addisusaidjobs@usaid.gov.
  4. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

This position requires a combination of high-level technical, analytical, communication and managerial skills combined with senior-level public diplomacy skills.  The following specific qualifications are necessary:

EDUCATION: REQUIRED: A minimum of a master’s degree directly related to international development and/or assistance, public administration, business administration, agriculture, social protection, food security and nutrition or another related field is required.  A master’s degree can be substituted with an additional three years of relevant development experience.

WORK EXPERIENCE: REQUIRED: A minimum of seven years’ experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, international development or related area is required.  Experience in the support of donor-government relations will be given extra weight. Experience designing and implementing food assistance, social protection and gender mainstreaming considered a plus.

LANGUAGE: Fluent English speaking, reading and writing are required. Amharic language skill at the conversational level will be an advantage.

  • EVALUATION AND SELECTION FACTORS
  1. SELECTION PROCESS AND INSTRUCTIONS

After the closing date for receipt of applications, a committee will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation criteria. Applications from candidates who do not meet the minimum requirements will not be scored. As part of the selection process, finalist candidates will be interviewed. Reference checks will be made only for applicants considered as finalists. The applicant’s references must be able to provide substantive information about his/her past performance and abilities. If an applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the applicant’s cover letter; USAID will delay such reference checks pending the applicant’s concurrence.

Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills. To be considered for this position, applicants are required to address each of the Selection Criteria on a separate sheet, describing specifically and accurately what experience, training, education, and/or awards or recognition they have received relevant to each criteria described below, citing specific, illustrative examples to address each factor.  Responses are limited to 1,000 words per factor, Times New Roman font, 12-font size, and 1” margins. Be sure to include your name and the solicitation number at the top of each additional page.

  1. EVALUATION FACTORS

Selection will be based on the following criteria (Maximum of 100 Points Available):

FACTOR #1: TECHNICAL EXPERTISE (20 points)

Demonstrated knowledge of and expertise in strategy, policy and programs related to humanitarian affairs, disaster risk management, resilience, emergency preparedness or crisis/emergency relief management.  Specific expertise in designing, implementing, or monitoring activities at any point along the DRM cycle.

FACTOR #2: PROGRAM COORDINATION (20 points)

Demonstrated experience in operating effectively in cross-cultural environments and working with host country government officials and other donors and development partners. This includes experience in donor coordination, and/or ability to design, develop and manage programs, coordinate the work of multiple implementing partners, align programs with host country policies and programs, and/or support collaboration, learning and adapting among staff, implementing partners and host government officials.

FACTOR #3: COMMUNICATION AND OUTREACH (20 points)

Demonstrated experience in chairing and facilitating meetings and/or public speaking and presentation experience.  Highlight relationship development, negotiation, advocacy, and consensus building experience with donors, development partners, and host government officials.

The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Only the highest-ranked applicants will be interviewed.

  1. BASIS OF RATING

Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and satisfactory professional reference checks. The Applicant Rating System is as follows:

Evaluation Factors: 60 points

Factor #1 20 points

Factor #2 20 points

Factor #3 20 points

Interview Performance: 40 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

Total Possible Points: 100

  1. APPLYING

Applicants must provide at least three references with current contact information, preferably both an e-mail address and a telephone number.  (The Selection Committee will conduct reference checks of the highest ranked applicants). References will be asked to complete a questionnaire that assesses the applicant’s technical knowledge, work performance, communication skills, and group dynamics, using the above specific criteria. The references will be asked to provide a general assessment of the applicant’s suitability for the position.  It is the responsibility of the applicant to ensure submitted references are available to provide a written or verbal reference in a timely manner.

All applicants must complete the attached Application for Employment (AID 302-3) and submit a cover letter outlining their relevant qualification and experience for the position.  Family Members who fulfil the minimum requirements will be considered.

Only applicants who meet or exceed the stated position requirements will be considered.  All applicants must have the required work and/or residency permits to be eligible for consideration (please make sure to submit all documentation that certify your eligibility to work in the country).Eligible Family Members (EFMs) should provide a copy of the assignment cable.

For your application to be considered, the following documents must be submitted:

  1. Letter of application/cover letter.
  2. Eligible offerors are required to complete and submit the offer form AID 302-3, “Offeror Information for Personal Services Contracts,” available at http://www.usaid.gov/forms. In addition, please complete the attached cover letter.
  3. Current resume/CV.
  4. Offers must be received by the closing date and time specified in Section I, item 3,

and submitted to the Point of Contact in Section I, item 13.

  1. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer
  2. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –: 72066318R00010 – Disaster Risk Management Coordinator (DRM)
  3. Please submit the application only once.
  4. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopian time 5 p.m.

 

  1. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Sensitive Positions for National Security (SF-86), or
  3. Questionnaire for Non-Sensitive Positions (SF-85)
  4. Finger Print Card (FD-258)
  5. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:
  • Employer’s FICA Contribution
  • Contribution toward Health & Life Insurance
  1. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

U.S. resident-hire PSCs are not eligible for any fringe benefits (except contributions for FICA, health insurance, and life insurance), including differentials and allowances.

  • TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts with a S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
  2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms.
  3. Acquisition and Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

END OF SOLICITATION

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission in Ethiopia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. USAID/Ethiopia also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

[1] PSNP is Ethiopia’s social safety net program and is intended to build community assets and protect household assets, smooth consumption, and enhance livelihoods for rural households vulnerable to chronic food insecurity.

[2] The HRD is Ethiopia’s yearly humanitarian assistance appeal intended to identify immediate, emergency assistance needs across multiple sectors for those suffering from acute shocks, such as a drought.

 


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