Feb 23, 2018

USAID Project Management Assistant (Health Commodities & Logistics) Job by US Embassy

  • Embassy of The United States of America (US Embassy in Ethiopia) -Ethiopia
  • Addis Ababa, Ethiopia
Full time Healthcare Jobs in Ethiopia NGO Jobs/Nonprofit/Social Services Jobs in Ethiopia

Job Description

USA Embassy in Addis Ababa

Job Vacancy in Ethioia

USAID Project Management Assistant (Health Commodities & Logistics) (Closes February 29, 2018 )




  1. SOLICITATION NO.:                         02/18
  2. ISSUANCE DATE:                                     February 15, 2018

FOR RECEIPT OF APPLICATIONS:         February 29, 2018 before and/or on 5:00

                                                                         PM (Close of Business)

  1. POSITION TITLE:                                     USAID Project Management Assistant

(Health Commodities & Logistics)

  1. MARKET VALUE:             FSN 9 – $14,033- $25,253 per annum

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/ Ethiopia. Final compensation will be negotiated within the listed market value.

  1. PERIOD OF PERFORMANCE:                  5 Years
  2. PLACE OF PERFORMANCE:                    US Embassy, Entoto Road
  3. SECURITY LEVEL REQUIRED:               RSO Certification

General Statement of Purpose of the Contract: The USAID Program Management Assistant (Health Commodity and Logistics) will provide technical, management, and coordination services in support of USAID/Ethiopia’s Health program. The USAID Health, AIDS, Population and Nutrition (HAPN) Health Commodity Warehouse Operations and Distribution Logistics Assistant will be part of the USAID cross-cutting Health Systems Strengthening (HSS) team and will report to the Senior Logistics and Commodities Advisor in the Logistics sub-cluster of the HSS team. The Adviser will be responsible for a broad range of planning, monitoring, coordination, capacity building, and implementation of tasks related to health commodity logistics management in Ethiopia. The Health Commodity Warehouse Operations and Distribution Logistics Assistant will focus on commodity logistics systems and policy issues within the context of the (HAPN) Office portfolio. Specifically, the Assistant will provide support through technical assistance in warehousing, distribution, waste management, drug storage and other related initiatives to The Pharmaceutical Funds Supply Agency (PFSA) and the National Food, Medicine, and Health Care Administration and Control Authority (FMHACA) as well as the Ministry of Health. In addition, the Assistant will assist the Senior Logistics and Commodities Adviser to further integrate and align Health supply chain program activities in pharmaceutical logistics and commodity management with other bilateral and multi-lateral donor programs, including UNICEF, UNFPA, the World Health Organization, and the World Bank. The Assistant will be responsible for coordinating various HAPN Technical Working Group (TWG), procurement strategies and following up on their implementation. The Health Commodity Warehouse Operations and Distribution Logistics Assistant will be delegated all authorities and responsibilities commensurate with an Agreement Technical Officer Representative (AOR) or Contracting Technical Officer Representative (COR) for programs involving pharmaceutical logistics and commodity management. Additionally, s/he will work closely with other technical Assistants on the development and implementation of activities as well as interact with counterparts at the PEPFAR interagency level, USAID HAPN team, and national and federal levels to support Ethiopia to improve pharmaceutical and lab commodity logistics, security and management. The Health, AIDS, Population and Nutrition (HAPN) Office is the primary source of technical and managerial expertise for the USAID/Ethiopia Mission on public and clinical health. The HAPN Office is divided into four (4) functional Teams: the HIV/AIDS [PEPFAR] team, the President’s Malaria Initiative [PMI] team, the Family Health & Infectious Disease team, and the cross-cutting Health Sector Strengthening (HSS) team. Within HAPN, the Health System Strengthening team provides leadership and donor coordination for all health system strengthening sector activities. Health System Strengthening programs are implemented through field support to USAID/Washington central contracts, cooperative agreements and grants; bilateral support to the Government of Ethiopia; and direct agreements with a variety of implementing partners. The Health Systems Strengthening portfolio includes: Health systems, planning and policy; Health Sector Finance Reform; Health Management Information Systems; Human Resources for Health; Use of strategic information, including the Demographic and Health Surveys, Health Management Information Systems, Logistics Master Plan and other monitoring and evaluation activities; and Logistics and procurement systems (drugs and commodities). The supply chain cluster leverages resources from multiple USAID funding streams and must plan, implement, monitor and report according to the guidelines for each. The team will manage approximately 50 million USD for FY18 and is projected to manage the same level of funding over the next several years.

Statement of Duties to be Performed:

Technical Leadership in Health, AIDS, Population and Nutrition (HAPN) Office for Supply Chain Logistics (30%)

  • Interpret USG HAPN supply chain management policy and furnish related analysis and Assistant assistance to the Senior Assistant and technical teams. Illustrative policy areas include; supply chain integrity (security), warehousing management and operations, direct delivery systems and customs and clearance requirements for all HAPN program components, HIV, Malaria, MCH, TB and Family Planning.
  • Identifying and applying innovative approaches and best practices to achieve supply chain management goals.
  • Work with the Pharmaceuticals Fund and Supply Agency (PFSA), Regional and District Health Management Teams, and individual facility managers to strengthen management of their procurement, distribution and storage capacity.
  • Represent the USAID HAPN team in supply chain logistics technical and coordinating meetings with the GOE, other donors and international non-government and private sector organizations.
  • Collaborate with the USAID Pharmaceutical Assistant to coordinate Supply Chain activities, leverage resources and provide warehousing management and operational support for supply chain services in support of prioritized health sector activities.
  • Contribute technical and management expertise and rigor to USG thematic groups and to producing relevant portions of the Operating Plan.


  • S/he is the designated AOTR/COTR/activity manager for projects providing Supply Chain Logistics management activities. S/he conducts day-to-day management of the HAPN logistics portfolio, and provides technical input to partners’ annual work plans and budgets for the programs/activities.
  • Ensures that performance-monitoring systems are in place, and that periodic, reliable measures and indicators of portfolio impact are established. Collects and monitors performance data on an ongoing basis, and prepares reports of program/project progress for use within the HAPN teams, the USAID Mission and for USAID/Washington and Office of the U.S. Global Health.
  • Assesses progress in achieving results for Supply Chain logistics management activities through evaluations and assessments as needed.
  • Continually strives to enhance the achievement, outcomes and results by periodically reviewing the development context, results, indicators, and activity implementation progress reports with identified problem areas and suggested solutions.
  • Prepares technical and program assistance documentation, such as drafting briefing papers and memos for information and action for supply chain logistic management activities.
  • Programmatic documentation includes, Program Statements for acquisition and assistance actions, including new agreements, amendments, and incremental funding; drafts statements of work and illustrative budgets; and, quarterly accrual estimates and tracking funds for activities implemented by partner organizations related to the assigned area of responsibility.
  • Reviews performance reports to ensure that Implementing Partners (IPs) are in compliance with host-government agreements and the performance expectations outlined in their work plan and in their contract/agreement with USAID.
  • Ensures that Implementing Partners are in compliance with all relevant USAID rules, regulations and procedures. Communicates with partners regarding USAID rules and regulations, as well as their obligations to USAID. Applies a specific and in-depth knowledge of applicable USG laws, legislative directives, and regulations, particularly regarding the allowable use of USAID funds. Based on personal observations, assessment reports, performance statistics, and other available data, makes programmatic recommendations to the HAPN teams.
  • Maintains program and all relevant COTR/AOTR files, including periodic updates.


  • Maintains a regular schedule of project site visits at headquarters and in the field. Makes recommendations for adjustments of Supply Chain management and system strengthening program/project activities.
  • In collaboration with Implementing Partners and GOE counterparts, conducts regular site (Minimum of 1 week per month) visits to review supply chain activities at health service delivery sights. Based on the information collected during field visits, communicates findings and recommendations to the Senior Logistics Assistants, and as appropriate, implementing partners and GOE counterparts.
  • Assists the HAPN Monitoring and Evaluation Assistant in evaluating supply chain management and system strengthening activities by ensuring that performance monitoring systems are in place, and that periodic, reliable measures of impact indicators are established. Reviews and approves annual work plans and quarterly reports of implementing partners.
  • Ensures all routine and ad hoc reporting requirements reflect the full supply chain logistics management and system strengthening indicators, and reporting against approved targets.
  • Works closely with IPs to ensure program achievements and lessons learned are disseminated to sector representatives. Maintains and shares an up-to-date summary of all program technical and geographic areas.
  • Documents activities of USAID-supported IPs by establishing routine communications, conducting site visits and inspections, and maintaining up-to-date information and files on the status of partner activities, resources, and work plans.


  • Responsible for the financial management of assigned activities which includes ensuring that obligations, expenditures, and budget pipelines conform to action plans. Ensures appropriate and timely incremental funding of activities. Actively participates in pipeline review meetings.

Supervisory relationship: The employee will work under the direct supervision of the Senior Commodities and Logistics Assistant and in his absence under the Health Systems Strengthening Team Leader. The Health Commodity Warehouse Operations and Distribution Logistics Assistant will work closely with other technical officers and should require minimal supervision in carrying out routine responsibilities, and only general guidance for most tasks. The scope and flexibility of the duties will demand a great deal of initiative to identify and test innovative approaches and solutions to complex situations and the ability to work independently.

Supervisory Controls: The USAID Program Management Assistant (Health Commodity and Logistics) will work closely with other technical officers and should require minimal supervision in carrying out routine responsibilities, and only general guidance for most tasks. The scope and flexibility of the duties will demand a great deal of initiative to identify and test innovative approaches and solutions to complex situations and the ability to work independently.

  1. AREA OF CONSIDERATION: Cooperating Country Nationals (CCNs) applicants. Cooperating country national means an individual who is a cooperating country citizen or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
  2. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
  3. POINT OF CONTACT: addisusaidjobs@usaid.gov; Fekadu Tamirate at Ftamirate@usaid.gov.



EDUCATION: Completion of Secondary Schooling, and an additional two years of post-secondary studies in Management, Logistics, business operations, Pharmacy, Laboratory or related field is required.

EXPERIENCE: A minimum of 5 years of progressive responsibility experience working in supply chain logistics warehousing and distribution.

LANGUAGELevel IV (fluent) spoken English and Amharic are required.


APPLICATION & SELECTION PROCESS: All applicants must submit a completed form {Universal Application for Employment (DS-174)} along with the credential documents to USAID/Ethiopia, Human Resources Office via the email address addisusaidjobs@usaid.gov.  Each applicant must fully explain his/her job-related duties and qualifications on the application form in order to provide for an accurate evaluation of his/her education, training, and experience. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, or membership in an employee organization. This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process please notify the Agency. Applicants who are not contacted within thirty days after the final filing date are to assume that their applications were not accepted.

For your application to be considered, the following documents must be submitted:-

  • Letter of Application/Cover Letter;
  • Completed and Signed Application for Employment Official Form–DS-174 found here https://et.usembassy.gov/embassy/jobs/;
  • Current Resume/CV;
  • Copies of credential documents (i.e., degree, training certificates, etc.);
  • Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say–Solicitation 02/18 USAID Project Management Assistant (Health Commodities and Logistics).
  • Please submit the application only once; and
  • Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at local Ethiopian time 5 p.m.

Applications must be received by the closing date and time specified in Section I, item 3, and submitted to the addisusaidjobs@usaid.gov Section I, item 12.

To ensure consideration of applications for the intended position, Applicants must prominently reference the Solicitation number and signed in the application form before submission.


Those applicants who meet the minimum education and experience qualifications will be evaluated based on the content of their application as well as on the applicant’s writing, presentation, and communication skills. On a supplemental document included with the application package, applicants should cite specific, illustrative examples to address each factor. Responses are limited to 1,000 characters per factor, Times New Roman font, 12-font size, and 1” margins. Applicants should describe specifically and accurately the experience, training, education and/or awards they have received that are relevant to the factor. Applicants should include their name and the announcement number at the top of each additional page. Failure to specifically address the Evaluation Factors will result in the applicant not receiving full credit. The Evaluation Factors listed will be the basis for evaluating and ranking applicants for the position. Applicants will be scored based on the documentation submitted within the application. Applicants must submit a supplemental document outlining their responses to the evaluation factors in order to be considered. Only the highest-ranked applicants will be interviewed.


Describe your experience in working on health commodity logistics management with emphasis on warehousing, distribution, waste management and storage of pharmaceutical commodities.


Describe your experience working with pharmaceuticals regulatory and inspection authorities in Ethiopia.


Discuss the key challenges and opportunities associated with health commodity logistics management system in Ethiopia.


Applicants who clearly meet the Education/Experience requirements and basic eligibility requirements will be further evaluated based on scoring of their Evaluation Factor responses. Those applicants determined to be competitively ranked will also be evaluated on their interview performance and satisfactory professional reference checks. The Applicant Rating System is as follows:

Evaluation Factors: 45 points

Factor #1 15 points

Factor #2 15 points

Factor #3 15 points

Interview Performance: 55 points

Satisfactory Professional Reference Checks-Pass/Fail (no points assigned)

Total Points: 100

Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Final selection of candidates will be made and those selected will be invited to an interview in order to select the best-qualified candidate.

The USAID Mission assumes no liability for the loss or mishandling of applications. For additional information about the position and/or the selection process, please contact the Human Resources Office at 011 130 6002 ext. 6031, 6035 or 6043.



Once the Contracting Officer (CO) informs the successful Applicant about being selected for a contract award, the CO will provide the successful Applicant instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Finger Print Card (FD-258)



As a matter of policy, and as appropriate, a PSC is normally authorized in accordance with Mission policy and local labor law.


USAID regulations and policies governing CCN PSC awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf .
  2. Contract Cover Page form AID 302-4 available at https://www.usaid.gov/forms .
  3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs .
  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations .

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