Feb 26, 2018

Management Systems Advisor at Catholic Relief Services

  • Catholic Relief Services (CRS) Ethiopia
  • Addis Ababa, Ethiopia
Full time Management Jobs in Ethiopia NGO Jobs/Nonprofit/Social Services Jobs in Ethiopia

Job Description

Catholic Relief Services

Internal/External Job Announcement   About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”

In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations.  CRS/Ethiopia has a highly diverse portfolio ranging from very large food-supported emergency response to cutting edge development programs. The current CRS/Ethiopia budget stands at $100 million with funding from the U.S. Government, UN agencies, private foundations, individual donors, and CRS private funds.

CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;


Position Title:

Management Systems Advisor

Duty Station:

Addis Ababa

Employment Term:

Indefinite Term

Reports to:

Head of Programs

Application Deadline:

March 07, 2018

 Job Summary:

The Management Systems Advisor will be based in Addis Ababa and will make regular trips to CRS PDP and partner offices and CRS program implementation locations. The MSA will engage CRS program and operations staff and partners in the review and analysis of management systems (procedures, policies and process owner performance). The MSA will identify systems weakness, collusion and other anomalies associated with program implementation and monitor accountability to any systems improvement measures. The MSA will conduct both systems verification and investigate potential or alleged incidents of collusion and fraud.


Specific Responsibilities:

  • Maintain an in-depth and up-to-date understanding of CRS Global and CRS Ethiopia policies and procedures for both operations and program management processes.
  • Maintain an in-depth understanding of relevant donor requirements for CRS Ethiopia programs, including USAID, other donors (EU, UN, etc..), specific corporate and foundation donors.
  • In collaboration with the CRS Ethiopia Country Representative and Head of Operations, annually assess and prioritize management systems for review by level of risk as defined under risk and issues management criteria.

·         In collaboration with the Country Representative and Head of Operations, manage a confidential annual work plan prioritized by risk level that assesses the integrity of management systems.

  • In collaboration with system process owners, identify weaknesses/inefficiencies and anomalies and develop correction action plans.

·         Establish deadlines for completion of corrective actions; ensure appropriate documentation that supports both learning and practice; maintain a corrective action plan tracking database to track timely completion.

  • Develop an issues or process review report that delineates, the issue(s), underlying causes, proposed solutions, identified requirements for improved system integrity

·         Circulate issue or process research information and gain consensus from process owners and stakeholders to ensure process transparency and awareness among stakeholders of individual responsibilities.

·         Ensure appropriate document management and filing of all audit documents and related correspondence.  

·         Effectively document and write reports on findings and recommendation to improve processes and controls and systems 

·         Coordinate the country program’s internal and external audits, and risk/compliance visits for the CRS Ethiopia program; work closely with leadership teams in drafting the audit management disclosure letter and support audit findings and closures.

·         Support, monitor, and verify audit closure and oversee that the necessary systems and processes are in place to avoid recurrence of audit findings


Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Supervisory Responsibilities: N/A

Key Working Relationships:

Internal to CRS: Country Representative, Head of Programs, Chief of Parties, Deputy Chief of Parties, PDP office managers, Country Program staff, Regional Risk Management Team, and CRS Internal Auditors.

External to CRS: External Auditors as appropriate, CRS Ethiopia partner leadership and staff, contractors.


Job Requirements:  

Required Qualifications and Experience:

1.      Advanced university degree (Master’s degree or equivalent), in         Accounting and Risk and Compliance Management, or other related fields.

2.      A certification in CPA, CIA, ACCA or CFE will be an advantage.

3.      Minimum of six years’ field experience in internal or external audit, systems/process analysis and risk assessment.

4.      High level of language proficiency in English; able to make oral presentation and write clear reports

5.      Excellent influencing skills and diplomacy.

6.      Demonstrated analytical skills, attention to detail and ability to complete tasks in a timely manner.

7.      Self-directed and autonomous in executing with high integrity the job requirements.

8.      Strong planning and organizational skills.

9.      Ability to prioritize and respond to multiple demands.

10.  Effective skills in building and maintaining productive work relationships. 


How to Apply:

You should send ONLY your application letter and up-to-date CV via email address: ET_Job_Applications@global.crs.org on / before the application deadline March 07, 2018. Please write the Position Title you are applying for in the subject line of your email, and in your application letter.  

Applications should be submitted by March 07, 2018 up to 5:00 PM, late submission will not be accepted. You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only

Apply Now