Mar 03, 2018

Senior Officer, Logistics - job at Catholic Relief Services

  • Catholic Relief Services (CRS) Ethiopia
  • Dire Dawa, Ethiopia
Full time Logistics/Supply Chain Jobs in Ethiopia

Job Description

Senior Officer, Logistics (Re-advertisement) 

About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”


In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations.  CRS/Ethiopia has a highly diverse portfolio currently focusing on community-based food and livelihood security through activities in agriculture, health, peacebuilding, WASH, emergency relief, and savings and lending. CRS is active in nearly all regions of Ethiopia:  Tigray, Amhara, Oromia, Southern Nations, Nationalities, and Peoples' Region (SNNPR), Somali, Benishangul Gumuz, Afar, and Dire Dawa Regions.


CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.


As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following positions;


Position Title 1: Senior Officer, Logistics

Department: Logistics

Duty Station: Dire Dwa

Required no: 1

Employment type: Full time position

Reports To: Area Office Manager


Purpose of the Position


  • To assist on all operational activities and resources of CRS/ET field office, which comprises of commodity movement (receipts and dispatches), storage, controlling financial expenditures, administering personnel, premises and properties.
  • To assist the monitoring of food commodities dispatched from the Primary Distribution Point to partners (consortium partners).
  • Ensure the warehouse Management follows the standard warehouse management principles (proper stacking, guiding of laborers during stacking, cleanness of the warehouse, minimizing losses etc.)
  • Act as Field Office Manager, in his/her absence


Job Responsibilities:


Supervisory and control activities

  • Assist the FOM in exercising general direction and controlling over the entire operational activities of the field office;
  • Assist the FOM in supervising and controls the proper handling of non-food items stored in the field office
  • Assist the FOM in carrying out implementation of food monitoring plans as provided by the Food Monitoring Unit Coordinator
  • Provide the necessary support for food monitoring activities, monitoring emergency food aid program and development food aid program commodities.
  • In the absence of FOM, supervise all FO staffs in performing the responsibilities as required.

Commodity and Stores management

  • Assist FOM controlling the commodity movement into/from warehouses from Djibouti and to distribution centers respectively;
  • Follows up disposal of unfit commodities and required formalities and documentations are maintained as per CRS/ET’s and donor’s requirements in collaboration with FOM;
  • Assist on t the warehouse and transport losses are recorded, reports are properly completed and submitted on time after FOM approved;
  • Ensures monthly physical inventory of food commodities at the PDP is conducted on the last day of each month and report the result to FOM for onward submission to Logistics department of CRS/Ethiopia Addis Ababa office;
  • Assist on the month end inventory arrangement to conduct by at least three staffs from different responsibilities.
  • Ensures and properly tracks best use by date (BUBD) of food commodities in collaboration with FOM
  • Oversee the warehouse is free of infestation, ventilated daily, clean (both in and out of the warehouse) and fee of rodents. If infestation is encountered and/or rodents are seen, report to the FOM in order to take action in time.
  • In collaboration with FOM ensure the all warehouses have two padlocks and the keys are always in the hand of the store keeper (1st padlock key) and Filed Office Manager/Deputy Field Office Manager (2nd padlock key)

Transport Management 

  • Ensures that transport carriers are available and are arranged to move allocated food to partners/centers by coordinating with CRS/ET’s Logistics Department in collaboration with FOM;
  • Assist FOM ensuring and properly managing vehicles that are assigned for Food Monitoring Unit and for the PDPs.
  • Assist FOM ensuring that commodity dispatched from the PDP are delivered to the right distribution partners/centers 

Financial Management

  • Assist FOM in coordinating and facilitating the receiving of loan and repayment of loans with field office of EFSRA based on the instruction given by Logistics dept. of CRS/Ethiopia;
  • Assist FOM ensuring trucks and other vehicles operating under CRS/ET field office are maintained and repaired as required 

Preparation of reports

  • Review the periodical reports and forwarded to CRS Logistics Department within the time limit after FOM approves;

Administrative activities

  • Assist the FOM ensuring the adequacy of the CRS/ET’s premises security and property recordings;


  •  Represents CRS/ET in business matters related to CRS/ET operations (Government NGO, INGO and others when FOM delegates or in his/her absence;
  • Performs other related duties as required by FOM.
Job Requirements:  

Typical Background, Experience & Requirements:

Education and Experience

  • MA/MSc Or BA /BSc Degree in a relevant field
  • 3 years of relevant experience is required for MA/MSc of which 1 year is in a senior position
  • 6 years of relevant experience is required for BA/BSc of which 1 year is in a senior position
  • Excellent knowledge of materials management policies procedures; principles and practices
  • Excellent knowledge of accounting concepts, principles and practices
  • Excellent knowledge of personnel management principles and practices
  • Excellent knowledge of Ethiopian labor law
  • Ability to supervise the compilation and recording of expenses
  • Ability to maintain good working relationship with employees and keep records up-to-date
  • Ability to organize and coordinate trucks used to transport orderly to various centers
  • Ability to understand and execute oral and written instructions
  • Skill in the use of computer and S/W related to the job

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning
How To Apply:

You should send ONLY your application letter and up-to-date CV via email address: before the application deadline, March 13, 2018. Please write the position title you are applying for in your subject line of your email, and in your application letter.

These job opportunities are open to Ethiopian nationals only. Phone solicitations cannot be accepted. You will be contacted only if you are selected for written exam/interview.

 ** Qualified women are highly encouraged to apply**

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