Supply Activity Manager at Medicins Sans Frontiers - Holland
Medicins Sans Frontiers
Internal/External vacancy announcement
Job Vacancy at Medicins Sans Frontiers - Holland
Supply Activity Manager
Salary: 30,614.00 Plus Non-taxable Hardship Allowance 5,500.00
Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
MSF Holland is looking for: Supply Activity Manager
· Place of work: Nguenyyiel (Refugee Camp), Gambella
· Terms of employment: 1 year with a possibility of extension
· Date of application: March 13/2018- March 23/2018
Defining, coordinating and monitoring all activities in Nguenyyiel related to one or more areas of the supply programme (Warehousing, stock management, Dispatching, Procurement, etc.) according to MSF protocols, standards and procedures in order to ensure an optimal running of the mission/project and to achieve a proper distribution of material resources in terms of price, quality, time and service, ensuring efficiency, accountability and transparency as well as contributing to shape the supply chain at local, regional and international level.
In collaboration with the Logistics Coordinator-Supply the Project Coordinator, defining the supply activities and planning the annual budget for the area of the supply programme under his/her responsibility in order to identify and optimize the response to the needs of the mission and the target population.
In line with MSF’s protocols, policies, standards and guidelines, ensure the implementation, monitoring and evaluation of the validated mission supply strategy under the Logistic Coordinator responsibility.
Ensures the stability of the supply activities within regular and emergency intervention of the Nguenyyiel Project
Planning, organizing, and monitoring the implementation in the project of the supply activities according to the context specificities and the operational needs while ensuring compliance with MSFstandards, protocols and procedures, and reporting to the Project Coordinator on the development of the supply programme under his/her responsibility. This can include one or more of the following areas:
o Warehouse & stock management:
Defining, coordinating and monitoring all Warehouse and Stock Management activities in the Nguenyyiel project.
Guarantees the standardization of warehouse management, focusing on medical stocks and the interactions within the mission, Nguenyyiel Project and partner organizations.
Analyze monthly stock report and take necessary action. Closely monitor the stock level (medical and non-medical) related to monthly consumption figure, expiry dates, excess drugs and possible shortages in the Nguenyyiel Project.
o Cargo transportation & dispatching:
Defining, coordinating and monitoring all activities related to movement of medical and non-medical goods entering to and leaving the project.
Identify the best possible transport of goods in terms of quality, price, service and time for each type of goods and destination as well as organizing the logistics of goods transport to the Nguenyyiel ensuring compliance with the deadlines.
Defining, coordinating and monitoring all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the project.
Coordination of the order cycles for medical and non-medical supplies, together with the Project teams as per MSF standards and guidelines, using the TSR when appropriate.
Validate the use of the supply related third parties (suppliers, transport companies ….) proposed by the supply officers or purchaser, together with the technical referents when needed.
Participates in tenders and bidding contest according to MSF procedures.
Validates contracts concluded with local suppliers together in collaboration with the finance department, in collaboration with finance, Project Coordinator and Logistics Coordinator-supply.
Ensuring that purchasing procedures comply with the requirements established by MSFand local law.
Prepare project orders, approving regional purchases up to a pre-defined threshold.
Coordinates after approval order processing, reception and dispatch, informing the requestors on the progress.
Acts as a permanent auditor of the supply chain: as such, monitors the different supply processes as well as the use of tools and the accurate execution of the supply procedures and proposes adjustments where needed.
Ensures the correct implementation including quality and completeness of the supply software (UNIFIELD) and organizes training according to the needs.
Links with the finance department to make sure that all financial and donor requirements are correctly implemented and followed on.
Ensure compilation and analysis of reports according to guidelines (Logistical Statistical Reports, KPI’s, Site Reports, etc.) and recommend appropriate corrective measures as necessary. In consultation with Project coordinator and in cooperation with Storekeeper organize 4 monthly (preferably, a week before 4M, 8M & 12 M) physical stock counts in the Nguenyyiel Project.
Offers a permanent technical support to the supply teams as well as to the other departments of the region (Finance, Medical, …)
In collaboration with the Project Coordinator, Logistics Coordinator and the HR Coordinator, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area.
Essential: degree in Procurement and Supply Chain Management/ Logistics and Supply Chain Management
Desirable: pharmacy background
Minimum 4 years previous experience in Supply Chain Management and in organization of supply administrative procedures (preferably in Medical and Humanitarian organization)
Languages: English- Mission language essential, local language desirable.
Essential Computer Literacy (word, excel, outlook etc), mathematics, reporting and analytical skills.
Commitment to MSF Participles
Results and Quality Orientation
Teamwork and Cooperation
Organizing, planning and coordinating
The responsibilities mentioned above are not exhaustive and other work can be required according to the needs of the mission.
Mobility is requested from MSF staff, including short term assignments from their usual place of work.
Part of any MSF-employee responsibilities is the attendance of trainings as per the requirements of the organization.
The job description can be modified according to the evolution of the work.
The Job description is integral part of the contract; therefore, lack of compliance with the above mentioned rules may be sanctioned with disciplinary measures.
How to Apply
Interested applicants should submit their non-returnable CV and application including photocopies of all supporting documents to the address given below before the deadlin:
HR & Administration Department, MSF Holland P.O. Box 34357 Addis Ababa Ethiopia or
On-line: -www.ethiojobs.net, or deliver at MSF Holland Office, Addis Ababa Yeka Sub City, Woreda 7, Kebele 11/12, House No. 605 Balderas (in front of Levi Building), or
MSF-Holland Offices in, Pugnido, or Gambela or Kule
Please Note that we only contact short-listed candidates.