Administrative Assistant

  • SARIA Recruitment
  • Addis Abeba, Ethiopia
  • Apr 08, 2024
Full Time Admin/Clerical Jobs in Ethiopia Business Development Jobs in Ethiopia

Job Description

Job Description: We are looking for a multi-tasker with excellent communication skills and a professional attitude. Candidates should be able to assist management and all visitors by handling office tasks, providing polite and professional assistance using the phone, e-mail and making reservations, and travel arrangements and generally being a helpful and positive presence in the workforce.

Major Duties and Responsibilities

  • Meet and guide visitors with attractive customer service and communications skills.

  • Providing real-time scheduling support by booking office meetings and events including arranging venues coordinating participants and taking minutes of meetings as required.

  • Perform secretarial duties administrative functions and other general office activities including photocopying, faxing, and mailing.

  • Making travel arrangements for the management team, like vehicles & hotel reservations.

  • Maintaining proper file documents according to execution numbers and filing protocols to assist in document control processes.

  • Ensure the confidentiality of sensitive office files like personnel and finance all the time.

  • Maintain professional and polite communication via calls and mail and make sure it is communicated with the right person.

  • Draft routine correspondences and respond to routine and administrative issues.

  • Update and follow up on delegated tasks and provide regular reports/updates.

  • Maintain minor transactions and ensure that receipt is documented appropriately.

  • Follows up and controls the printing and distribution of documents and vouchers.

  • Handle petty cash and reconcile transactions for timely replenishment.

  • Assists with the formulation and implementation of policies, procedures, and/or processes.

  • Performs other duties and tasks at the request of your immediate supervisor.

Requirements

Academic qualification

  • Diploma/Degree in Business Administration, Management or related fields

Additional qualifications

  • Excellent Communication skills; verbally and in writing.

  • Ability to prioritize and have excellent organizational skills.

  • Ability to work in a stressed working environment.

  • Strong computer skills in MS Office, including Word, Excel, PowerPoint, and Outlook.

  • Ability to create and work in a team with excellent work ethics.

  • Self-motivated and result oriented.

Years of experience: Minimum of 3+ years of experience in a comparable position

Salary: As per the company salary scale