Sourcing and Logistics Manager

JOB TITLE Sourcing and Logistics Manager
PLACE OF WORK Head Office
DEPARTMENT Operations
GRADE TBD
REPORTS TO Operations Director
REPORTS TO POSITION Senior Sourcing & Logistics Officer
POSITION SUMMARY 
The Sourcing and Logistics Manager plays a crucial role in elevating Minaye's productivity and 
profitability. His/ Her primary responsibility involves implementing both local and international 
procurement processes to ensure the cost-effective and timely acquisition of materials, 
components, and equipment essential for running all business units under the group of 
companies.
DUTIES AND RESPONSIBILITIES
• Proactively coordinate with business unit leaders and prepare consolidated annual 
material requirement plan.
• Design system, process and working documents to maximize efficiency and 
effectiveness with the team.
• Organize the annual material plan for purchase approval, scheduling and supplier 
selection.
• Convert the approved annual plan and schedule in to monetary requirement or budget.
• Breakdown the approved purchase plan and budget in to 90 days execution plan for 
efficient implementation.
• Work with respective finance departments to get fund allocated in time.
• Assist on technical matters arising from new order placement 
• Monitor the execution of the annual plan, table issues requiring urgent decision in terms 
of Procurement information. 
• Assist senior logistics officer on issues arising from new orders.
• Design appropriate departmental operational, policies and procedures. 
• Direct the approved policies and procedures implementation.
• Serve as the primary contact for sourcing and logistics related issues.
• Negotiate with bank for forex queue space with the Operation Director, shareholder 
representative and CEO support.
• Proactively scout for changing laws and trends in the sector and propose change 
measures.
• Review existing contracts and understand business requirements; formulate guidelines 
and design standard vendor contract protocols. 
• Attend various types of trade fairs and business meetings. 
• Asses supply market to identify potential sources of suppliers for each of the items purchased.
• Oversee departmental records are UpToDate and complete. 
• Assist senior logistics officer on communications with suppliers, banks, insurances, shipping 
companies and other stakeholders.
• Review and sign purchase orders, material requests, price comparisons and non-financial 
communication letters prepared in the department. 
• Attend urgent supplier requests through all communication platforms. 
• Prepare periodic business performance improvement action plan and implement 
accordingly.
• Approve additional tax appeal letters 
• Approve additional tax requests.
• Review and approve payment request forms (Duty Calculation, Freight, container deposits, 
storage, Insurance, clearing and forwarding payments)
• Work with the business unit leaders to ensure forecasted needs are timely and accurate.
• Keep truck of cost and efficiency.
• Oversee the IT systems that track shipments, inventory, and the supply of goods.
• Manage purchase credit facilities, initiate new once as well as follow up on their renewal on a 
timely manner.
• Approve purchase requisitions and administer contracts to ensure compliance with terms and 
agreements.
• Liaise with different stakeholders in matters related to import and purchase of goods, payment 
modalities, tax issues and shipment.
• Monitor claims to suppliers and vendors for defectives, shortage, and missing parts and ensure 
prompt remedial actions are taken.
• Prepare weekly and monthly sourcing and logistics reports and submit to the Operations 
Director.
• Coach and train employees working under your supervision. 
• Manage the performance of employees working within the department. 
• Perform other activities assigned by immediate supervisor.
PERSONS SPECIFICATIONS 
Education:
• MA/BA degree in Procurement and Supplies Management, Supply Chain and Logistics 
Management, Management, Business Administration or related field 
Experience:
• MA – Six (6) years of relevant work experience of which two (2) years should be at 
supervisory position and; 
• BA – Eight (8) years of relevant wok experience of which four (4) years should be at 
supervisory position.
Knowledge, Skills, Competence:
• Proven experience managing supply chain operations.
• Experience using supply chain management software and tools.
• In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiation terms.
• Proficient in Microsoft Office (Word, Excel, Outlook, and Access).
• Management and leadership skills.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.