Executive Secretary

Job description: - We are looking for an Executive Secretary who will be responsible for performing various office tasks related to the organization and communicating with different stakeholders.

Responsibility

• Scheduling and arranging important meetings and conferences whenever required.

• Receiving and screening phone calls and redirecting them when appropriate.

• Planning and organizing meetings with the clients and attaining overseas conference calls.

• Giving presentations to the superiors about the working procedures, revenue generated expenses, human resource management, etc.

• Preparing and maintaining the data shared between the departments and recording the information accordingly.

• Attending events and meetings on behalf of the managers and later briefing them about the same and recording it minutes.

• Handle confidential documents and ensure they remain secure.

• Maintain electronic and paper records and ensure information is organized and easily accessible.

• Ensure timely execution of emails, letters & fax messages.

• Respond to inquiries and resolve problems to level the work environment.

• Assists in the preparation and editing of proposals, reports, and other documents produced by the office.

• Ensuring that the organizations policies, rules, and regulations are followed properly.

• Liaise with company clients, suppliers, and vendors.

• Draft routine correspondences and respond to routine and administrative issues.

• Assist the General Manager in all Administrative tasks.

• Other tasks assigned by your immediate supervisor.

Academic qualification

• Bachelors degree in business administration, Management, SSOM, or related fields.

Skills & Abilities

• Excellent verbal and written communication skills.

• Proficient in MS Office.

• In-depth knowledge of office management.

• Excellent organizational and time-management skills.

• Outstanding communication and negotiation abilities.

• Self-motivated and result-oriented.

• Trustworthy, Integrity, honesty, and confidence.

Years of experience: 4+ years of experience, with 2 years in an executive role.

Salary: Negotiable

Working Station: Addis Ababa