International Organization for Migration (IOM) - Ethiopia
Administration/Clerical Jobs in Ethiopia
NGO Jobs in Ethiopia
UN Jobs in Ethiopia
Position Title : Head of Sub-Office
Duty Station : Bule Hora, Ethiopia
Classification : Professional Staff, Grade P3
Type of Appointment : Special short-term graded, Six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 15 November 2018
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Bahamas, Cook Islands, Cuba, Cabo Verde, Djibouti, Fiji, Micronesia (Federated States of), Gabon, Grenada, Guyana, Iceland, Kiribati, Comoros, Saint Kitts and Nevis, Lao People's Democratic Republic, Saint Lucia, Lesotho, Libya, Montenegro, Marshall Islands, Mauritania, Namibia, Nauru, Papua New Guinea, Palau, Paraguay, Solomon Islands, Seychelles, Suriname, Sao Tome and Principe, Swaziland, Timor-Leste, Tonga, Tuvalu, Holy See, Saint Vincent and the Grenadines, Vanuatu, Samoa
Under the overall supervision of the Chief of Mission and Representative to African Union (AU), Intergovernmental Authority for Development (IGAD) and United Nations Economic Commission for Africa (UNECA) and the direct supervision of the Deputy Chief of Mission, and in coordination with the Head of Programmes and with the support of the Resources Management Unit (RMU) and the Emergency and Post Crisis (EPC) Unit in the IOM Office in Addis Ababa, the successful candidate will be responsible for the management and coordination of IOM programme and project activities in Ethiopia’s Gedeo (SNNPR), West Guji (Oromia) and nearby area, representing IOM at the local level for relevant meetings and interactions with local authorities and partners. S/he will be responsible for the administrative management of the IOM sub-office in Bule Hora, Ethiopia.
Core Functions / Responsibilities:
Maintain and development strong relationships with programme partners in the area, such as local administrative authorities, local disaster risk reduction management authorities, relevant UN agencies, cluster groups and others concerned, with the objective of coordinating and promoting IOM activities and facilitating their implementation in the related Sub-Office.
In close coordination with the Resources Management Unit, oversee the administrative functions of the Sub-Office including but not limited to: a) Manage the Sub-Office and supervising staff and ensuring IOM rules and regulations are implemented; and internal control measures are in place to prevent any violations of IOM rules and regulations; b) Monitor and supervise the financial expenditures of the Sub-Office; c) Ensure payments and fund management are in compliance with IOM financial and administrative policies and procedures.
Supervise the procurement and logistic work in the Sub-Office, including contracts with suppliers of goods and services. Work closely with the IOM procurement and finance teams in Addis Ababa to ensure proper utilization of IOM resources.
Plan and lead the Sub-Office project activities, while in coordination with the EPC unit and relevant units in Addis Ababa to ensure IOM standards.
Represent IOM at inter-agency and other relevant meetings in the area including meetings with local Government authorities and technical working groups; receive and brief visitors from IOM’s donors or partners on IOM activities.
Monitor project progress, identify challenges and bottlenecks and ensure corrective actions are taken whenever needed, document best practices and share lessons learned.
Follow up on the developments of migration and emergency situations in the area/ local zones and advise the Chief of Mission and other colleagues concerned in IOM Addis Ababa on project opportunities, project development and other matters concerning IOM.
Ensure the integration of cross-cutting issues such as gender, children and other vulnerable groups in the program/projects are properly reflected in the IOM interventions including humanitarian assistance to the displaced persons.
Promote implementing IOM security requirements and UN Minimum Operating Security Standards (MOSS) / Minimum Operating Residential Security Standards (MORSS) requirements in the Sub-Office.
Undertake duty travels as required, for project activities review and other duties.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in Development, Civil Engineering, Architecture, Urban Planning, Social Sciences or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Operational and extensive field experience in programme development, implementation and evaluation;
• Experience in post-conflict/emergency zones and in working in a high-risk environment, project management and administrative and financial management (previous experience with IOM Shelter Programme an advantage);
• Experience in liaising with governmental authorities and local communities, as well as national
and international institutions;
• Broad sector knowledge and/or field experience in the areas of re-construction and community mobilization;
• Excellent demonstrated analytical skills applied on a wide range of factors, parameters, policies and priorities for the assessment and resolution of complex situations, including technical understanding.
Fluency in English is required. Working knowledge of French and/or Spanish is an advantage.
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 15 November 2018 at the latest, referring to this advertisement.