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Finance Assistant / Finance Officer - Tigray Regional Office
Abt Associates Tigray, Ethiopia
May 11, 2019
Full time
// Organization Overview   The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.   Opportunity   The USAID-funded Health Financing Improvement Program seeks to strengthen the health financing functions and systems to support universal health coverage of quality primary health care (PHC) services for Ethiopian citizens. Project objectives include increasing domestic resource mobilization for enhanced provision of quality PHC services, streamlining pooling of risk-sharing/insurance mechanisms for wider access to PHC services with reduced financial barriers, facilitating strategic purchasing of health services from public and private health providers, and improving governance, management and evidence-generation for health financing reforms and health facilities.   Under the supervision of the Afar, Dire Dawa, Harari, and Somali Regional Team Director, the Finance Officer is responsible for performing the financial and accounting operations for the Afar, Dire Dawa, Harari, and Somali regional office, including its satellite offices. S/he also conducts some operations tasks and supervises the office’s Program Assistant. The position is based in Dire Dawa.   Key Roles and Responsibilities   Record expenditures, income, and any other related transactions, in the books of accounts. Assist in ensuring that the books of accounts are accurate, current, and audit-ready at all times Prepare and monitor payment vouchers and invoices, and corresponding checks/payments Prepare payroll and other regular payments Prepare accurate monthly bank reconciliations Manage and monitor petty cash payments and reconciles petty cash balances Prepare monthly cash requests, and promptly advise the Regional Director and Finance and Operations Director of any action required to cover estimated costs Prepare accurate monthly financial reports and submits them to the project’s central office finance team for inclusion in the monthly ROV in accordance with Abt Associates procedures and policies Develop, manage, and monitor the field office budget Keep a register of fixed assets and maintain an easy cross reference system of all government property Ensure that periodic inventory of the fixed assets (property) of the company is conducted Assist in the management of subcontracts/sub-grants, as needed Assist the project’s central office finance team with procurements Inspect deliveries, in accordance with the terms of purchase orders or subcontract agreements Supervise the office’s Program Assistant Adhere to USAID regulations, Abt Associates policies and procedures, and Ethiopian laws for all of the above   Preferred Skills / Prerequisites   Bachelor’s Degree in Finance, Business Administration, Accounting, or other relevant field 2 years of relevant professional experience in program accounting and booking, and developing and managing budgets. Experience in operations and/or logistics a plus USAID experience and knowledge of FARs and AIDARs is highly desirable Experience in inventory management is desirable A self-starter that is able to perform independently is preferred Fluency in Amharic and English language proficiency is required Computer literacy (MS Word, MS Excel) Minimum Qualifications   (2+) years of experience and bachelor degree OR the equivalent combination of education and experience   Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits.  Local candidates strongly encouraged to apply.
Security Associate, Shire
United Nations High Commissioner for Refugees (UNHCR) Shire, Ethiopia
May 03, 2019
Contractor
// ORGANIZATIONAL CONTEXT  The Security Associate manages and supports activities pertaining to staff security. The incumbent is supervised by a Senior Officer (FSA or Head of Office) who defines general work objectives and provides necessary advice and guidance. The incumbent maintains regular contact on a working level on routine issues with other UNHCR staff members, UN agencies, NGOs, implementing partners in the area to facilitate the operation.  The duty of the incumbent is to support and monitor the management of security issues. ACCOUNTABILITY  Country operations receive practical advice and support toward helping ensure an appropriate level of safety. UNHCR maintains beneficial relationships with host country law enforcement agencies and the UN Security Management System.  RESPONSIBILITY  Provide assistance to the supervisor in evaluating the level of risk and assessing the existing security measures for the UNHCR staff, operations, premises, partners and persons of concern. Conduct regular security assessment missions to the field in coordination with UNDSS/other agencies; assist the supervisor during field missions to gather information and analyse the security situation. Be aware of security protocols and procedures in place, especially those comprising Security Risk Management; check for compliance and advise management on any deficiencies. Monitor the physical security of UNHCR premises and reports on deficiencies/ requirements for the guard force. Assist in efforts to ensure the physical protection and security of refugees and other persons of concern. Provide support during implementation of security-related projects. Assist in the monitoring, updating and reporting of security-related events. Assist in the processing of administrative security issues. Maintain relations and cooperation with UN security management system actors, local law enforcement agencies, civil authorities and other relevant agencies. Provide security briefings and training to UNHCR staff, and as appropriate partner staff, on relevant country information and on other issues pertaining to the UN security management system including, inter alia, the warden system, radio communication procedures, travel procedures and fire safety. Respond to staff queries on security issues and provide immediate assistance as required. Undertake other functions as delegated by the supervisor.                                                                                                   ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE Completion of secondary education with relevant training and experience in Security and Safety issues. Minimum of 8 years (6 with advanced training/certificate) of previous relevant job experience. Good communication skills (written and oral). In addition to the local UN working language, excellent knowledge of English. Fluency in English and working knowledge of another relevant UN language or local language. DESIRABLE QUALIFICATIONS & COMPETENCIES Good computer skills. Excellent security apparatus knowledge.  Managerial and Cross Functional Competencies Empowering and building trust Judgement and decision making Analytical Thinking Political Awareness Change Capability and Adaptability  SUBMISSION OF APPLICATIONS This vacancy is open for qualified Ethiopians and Non-Ethiopians with a valid work permit from Federal Democratic Republic of Ethiopia, Ministry of Labour and Social Affairs .   Female candidates are encouraged to apply.  UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. IMPORTANT   Applicants who wish to be considered for this position should send a motivation letter and an updated P11/Fact Sheet through the online application system using the link below.   Candidates will be required to sit for a test.  Due to the volume of applications only short listed candidates will be invited for interview.   REFUGEES – WHO CARES?   WE DO.
Registration Assistant, Mai Aini
United Nations High Commissioner for Refugees (UNHCR) Tigray, Ethiopia
May 03, 2019
Full time
// DESCRIPTION OF RESPONSIBILITIES  Undertake registration and counselling of asylum-seekers and refugees in accordance with UNHCR policies and standards. Undertake routine continuous registration processes such as new arrivals registration, add-on registration verifications on family re-unification basis, new born registrations, activations and deactivations reflective of refugees' movements, issuance of ration cards, monitoring general food distribution using biometrics, updating ProGres on registration events and such other routine tasks. Assist in the identification of vulnerable asylum-seekers and the prioritization of their registration, referral and assistance in an accurate and timely manner. Assist in determining and implementing appropriate registration strategies and systems for populations of concern to meet operational objectives, priorities and standards for registration. Undertake data collection data processing and analysis in accordance with UNHCR Registration guidelines as well as Sub Office Shire operational objectives, SOPs, and work plans Provide statistics and data analysis as required. Assist in implementation of agreed registration strategies and systems for populations of concern to meet standards for registration Working under close technical guidance of the Field Officer and the  Database operations manager  ensure that routine or need-based statistical and registration reports are done expediently and accurately Undertake refugees' registration processes, implement bio-data updates and clean-ups on regular basis Assist the office in updating registration SOPs on registration activities as well as the designing relevant forms to implement registration activities. Assist in monitoring the refugee situation including movements, analysis of caseload profile,  and change in trends Assist in organizing registration and database usage training for protection staffs in the camps Perform other related duties as required Perform any other additional related duty as may be assigned or required by the supervisor JOB REQUIREMENT ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE  Completion of the Secondary Education with post-secondary training/certificate in Statistics, Computer science, Information Technology. A degree in IT or computer science is an added advantage. Minimum 2 years of previous comparable work experience. Good computer skills in all desktop applications, particularly with respect to data management competencies. (Good knowledge of UNHCR ProGres database is an added advantage) Fluency in English (both oral and drafting skills) DESIRABLE QUALIFICATIONS & COMPETENCIES Completion of UNHCR specific learning/training activities Training on data analysis or previous experience in UNHCR are added advantages. Completion of UNHCR learning programmes or specific training relevant to functions of the position Knowledge of Tigrigna language is desirable SUBMISSION OF APPLICATIONS This vacancy is open for qualified Ethiopians only . Female candidates are encouraged to apply. UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.   IMPORTANT Applicants who wish to be considered for this position should send a motivation letter and an updated P11 form and factsheet through the online application system. Candidates may be required to sit for a test. Due to the volume of applications only short listed candidates will be invited for further interview.   
Registration Assistant, Adi Harush
United Nations High Commissioner for Refugees (UNHCR) Tigray, Ethiopia
May 03, 2019
Full time
// DESCRIPTION OF RESPONSIBILITIES  Undertake registration and counselling of asylum-seekers and refugees in accordance with UNHCR policies and standards. Undertake routine continuous registration processes such as new arrivals registration, add-on registration verifications on family re-unification basis, new born registrations, activations and deactivations reflective of refugees' movements, issuance of ration cards, monitoring general food distribution using biometrics, updating ProGres on registration events and such other routine tasks. Assist in the identification of vulnerable asylum-seekers and the prioritization of their registration, referral and assistance in an accurate and timely manner. Assist in determining and implementing appropriate registration strategies and systems for populations of concern to meet operational objectives, priorities and standards for registration. Undertake data collection data processing and analysis in accordance with UNHCR Registration guidelines as well as Sub Office Shire operational objectives, SOPs, and work plans Provide statistics and data analysis as required. Assist in implementation of agreed registration strategies and systems for populations of concern to meet standards for registration Working under close technical guidance of the Field Officer and the  Database operations manager  ensure that routine or need-based statistical and registration reports are done expediently and accurately Undertake refugees' registration processes, implement bio-data updates and clean-ups on regular basis Assist the office in updating registration SOPs on registration activities as well as the designing relevant forms to implement registration activities. Assist in monitoring the refugee situation including movements, analysis of caseload profile,  and change in trends Assist in organizing registration and database usage training for protection staffs in the camps Perform other related duties as required Perform any other additional related duty as may be assigned or required by the supervisor   JOB REQUIREMENT ESSENTIAL MINIMUM QUALIFICATIONS AND EXPERIENCE  Completion of the Secondary Education with post-secondary training/certificate in Statistics, Computer science, Information Technology. A degree in IT or computer science is an added advantage. Minimum 2 years of previous comparable work experience. Good computer skills in all desktop applications, particularly with respect to data management competencies. (Good knowledge of UNHCR ProGres database is an added advantage) Fluency in English (both oral and drafting skills)   DESIRABLE QUALIFICATIONS & COMPETENCIES Completion of UNHCR specific learning/training activities Training on data analysis or previous experience in UNHCR are added advantages. Completion of UNHCR learning programmes or specific training relevant to functions of the position Knowledge of Tigrigna language is desirable   SUBMISSION OF APPLICATIONS This vacancy is open for qualified Ethiopians only . Female candidates are encouraged to apply.  UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.   IMPORTANT Applicants who wish to be considered for this position should send a motivation letter and an updated P11 form and factsheet through the online application system. Candidates may be required to sit for a test. Due to the volume of applications only short listed candidates will be invited for further interview.