Duties and Responsibilities
● Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
● Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.
● Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.
● Supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored.
● Ensure office efficiency is maintained by carrying out planning and execution of procurement, layouts, and office systems.
● Ensure that results are measured against standards, while making necessary changes along the way.
● Allocate and delegate tasks and assignments to subordinates and monitor their performance.
● Perform review and analysis of special projects and keep the management properly informed.
● Determine current trends and provide a review to management to act on.
● Responsible for recruiting staff for the office and providing orientation and training to new employees.
● Ensure the top performance of office staff by providing them with adequate coaching and guidance.
● Responsible for developing standards and promoting activities that enhance operational procedures.
● Organizing company events or conferences.
● Dealing with correspondence, complaints and queries.
● Supervising and monitoring the work of administrative staff.
● Implementing and maintaining procedures/office administrative systems.
● Ensuring that health and safety policies are up to date.
Additional Skill
● Knowledge of office management responsibilities, systems, and procedures.
● Excellent time management skills and ability to multitask and prioritize work.
● Attention to detail and problem-solving skills.
● Excellent written and verbal communication skills.
● Strong organizational and planning skills.
● Proficient in Microsoft Office and software packages.
● Knowledge of accounting, data, and administrative management practices and procedures.
● Knowledge of clerical practices and procedures.
● Knowledge of human resources management practices and procedures.
● Knowledge of business and management principles.
Academic qualification
● BA Degree in Business Management, Management, SSOM & other business-related fields.
Years of experience: Minimum of 3+ years of experience in a comparable position.