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Office Manager

Saria Consultancy
Full-time
On-site
Addis Ababa, Bole Road, Around Olympia, Omedad Building, 3rd floor, Room #307 & 308

Duties and Responsibilities


● Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.


● Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, and filing systems are designed.


● Assisting the organization’s HR function by keeping personnel records up to date, arranging interviews and so on.


● Supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored.


● Ensure office efficiency is maintained by carrying out planning and execution of procurement, layouts, and office systems.


● Ensure that results are measured against standards, while making necessary changes along the way.


● Allocate and delegate tasks and assignments to subordinates and monitor their performance.


● Perform review and analysis of special projects and keep the management properly informed.


● Determine current trends and provide a review to management to act on.


● Responsible for recruiting staff for the office and providing orientation and training to new employees.


● Ensure the top performance of office staff by providing them with adequate coaching and guidance.


● Responsible for developing standards and promoting activities that enhance operational procedures.


● Organizing company events or conferences.


● Dealing with correspondence, complaints and queries.


● Supervising and monitoring the work of administrative staff.


● Implementing and maintaining procedures/office administrative systems.


● Ensuring that health and safety policies are up to date.


Additional Skill


● Knowledge of office management responsibilities, systems, and procedures.


● Excellent time management skills and ability to multitask and prioritize work.


● Attention to detail and problem-solving skills.


● Excellent written and verbal communication skills.


● Strong organizational and planning skills.


● Proficient in Microsoft Office and software packages.


● Knowledge of accounting, data, and administrative management practices and procedures.


● Knowledge of clerical practices and procedures.


● Knowledge of human resources management practices and procedures.


● Knowledge of business and management principles.


Academic qualification


● BA Degree in Business Management, Management, SSOM & other business-related fields.


Years of experience: Minimum of 3+ years of experience in a comparable position.