Administrative and Financial Manager of the Expertise France Project Support Unit in Addis Ababa (M/F)

Location and Position: Based in Addis Ababa (Ethiopia), the position of Administrative and Financial Manager reports directly to the Cross-Functions Coordinator (CFT) of the Project Support Unit (USP) and liaises with the financial and administrative departments at headquarters in Paris. The USP is made up of the purchasing, logistics, finance and human resources departments required for project implementation.

In collaboration with the CFT, she/he will work within the Addis Ababa office with the aim of decentralizing services in the field. Her/his main responsibilities are:

• The administrative and financial manager ensures the management of the administrative and financial division of the USP, and is in functional contact with the financial affairs department at headquarters.
• The administrative and financial manager is responsible for setting up an efficient administrative and financial service for the projects.
• She/he is responsible for the application and monitoring of administrative and financial management procedures at country level, as well as the effective deployment of tools (Sage X3) and new internal management tools.
• She/he must master all financial rules and best practices, from cash management to the issuance of financial reports.
• She/he supervises the administrative and financial team (cashier, accountant, financial manager, HR, etc.)
• She/he is responsible for cash management (money transfers, payments to donors, etc.) at the office level.
• She/he is responsible for preparing internal and external financial reports and related audits.
• She/he is responsible for monitoring the USP budget.
• She/he oversees the administrative management of the office (procedures, archiving, invoices, national administrative obligations, etc.)

Detailed missions :

In constant contact with the project teams, the main missions of the Administrative and Financial Manager are as follows:

1. Financial and budgetary management:
   - Ensure the availability of contractual and financial information;
   - Prepare and monitor financial monitoring, according to the formats established at Expertise France;
   - Control monthly financial monitoring (allocation of expenses, consumption, forecasts, etc.);
   - Ensure the preparation of internal reports on a monthly basis for project managers; -
   Ensure the preparation of external reports (donors);
   - Prepare and support any audit or control;
   - Assist in monthly and annual budget exercises for projects (initial budget, revised budget and landing forecasts);
   - Monitor analytical allocations of cost centers and staff for the various projects;
   - Propose and implement the necessary controls to ensure the reliability of financial data;
   - Support projects in the preparation of their expenditure forecasts;
   - Assist the CFT and operational staff in the preparation of budgets for new projects or budget amendments as well as for internal profitability analyses;
   - Ensure financial and accounting monitoring of subsidies;
   - Supervise salary management.
2. Accounting Management:
   - Ensure the implementation of payment procedures and good accounting recording practices;
   - Control bank and cash journals, including the implementation of unannounced controls;
   - Prepare and send the monthly accounting file to the Treasury department at Expertise France headquarters;
   - Check accounting documents before sending them to headquarters;
   - Verification of the consistency of accounting data (description, accounting codes, analytical codes, exchange rates, etc.: ERP and Excel files);
   - Supervise the control of accounting documents;
   - Ensure compliance with the accounting document archiving policy;
   - Prepare monthly, quarterly and annual accounting closing documents;
   - Carry out half-yearly accounting closings with the administrative team and under the supervision of the CFT (expenses incurred and analytical and accounting allocations, donations in kind, immobilization of equipment, etc.).
3. Bank account management:
   - Supervise the preparation of cash flow forecasts for each project;
   - After validation by the CFT, send them to headquarters and monitor the receipt of funds with the accountant-treasurer.
4. Administrative Management:
   - Supervise and control the implementation of administrative, financial and HR rules and procedures;
   - Propose and participate in the development or improvement of administrative procedures;
   - Supervise and control compliance with the administrative calendar;
   - Supervise physical and digital archiving; -
   Monitor office contracts (rental, framework agreements, etc.) in collaboration with the purchasing department and the relevant headquarters departments;
   - Provide support to logistics and purchasing teams (procedures, evaluation, negotiation, etc.);
   - Monitor the evolution of national accounting and financial laws and policies;
   - Coordinate tax declarations and payments;
   - Assist the CFT in the preparation and development of projects.
5. Team management and management:
   - Prepare and monitor schedules for administrative and financial teams;
   - Evaluate the performance of staff under his/her direct supervision;
   - Supervise the proper implementation of his/her team's schedules;
   - Train administration-finance teams in procedures;
   - Organize training workshops on topics based on identified needs;
   - Participate in the briefing of new arrivals.

Project description or context

Expertise France is the public agency for the design and implementation of international technical cooperation projects, a member of the AFD group. The Agency operates around four priority areas:

• Democratic, economic and financial governance;
• Peace, stability and security;
• Climate, agriculture and sustainable development;
• Health and human development. In these areas, Expertise France provides engineering and implementation services for capacity-building projects, mobilizing technical expertise, and acting as a project coordinator involving public expertise and private know-how.

With a turnover of 450 million euros in 2024 and more than 350 projects underway in 140 countries of intervention, Expertise France is the benchmark public agency for French international technical cooperation.

French expertise in Ethiopia

A demographic giant with over 120 million inhabitants and home to the African Union, Ethiopia is a key country on the continent. In recent years, the country has seen a steady strengthening of its bilateral cooperation with France and benefits from the largest European program in sub-Saharan Africa.

This has resulted in an increase of more than 140% in the Agency's portfolio by 2024, which currently stands at €32 million and is expected to reach more than €45 million by the end of the year. The country also hosts two strategic regional projects in education and heritage, and a team of three mid-sized companies, which is being reinforced by six additional mid-sized companies.

The Expertise France country team should thus increase to nearly 50 people.

To support this development, the Agency has decided to structure a country management as well as a project support unit in Addis Ababa, starting in September 2025.

Desired profile

Required qualifications

• Higher education in accounting, banking and finance, administrative and financial management with at least 5 years of experience in equivalent functions;
• Proven knowledge of ERP and SAGE accounting software;
• Ability to work in a demanding and multicultural context;
• Strong capacity for autonomy, independence of mind and impartiality;
• Strong capacity for work, rigor and organization;
• Perfect mastery of office tools, particularly Excel;
• Interpersonal skills, ability to find solutions and work in a team;
• Excellent analytical and report writing skills;
• Excellent written and oral expression in French and English.

Professional experiences :

• At least 5 years of experience in accounting, administrative and financial management of humanitarian or development projects;
• Experience in team management;
• Practical experience in international external auditing;
• Experience in landlord contract management and financial reporting is an asset.

How to apply

Duration of the mission : One-year renewable fixed-term contract

Mission Location : Addis Ababa, Ethiopia

Start date : October 2025

To apply, click on this link: https://expertise-france.gestmax.fr/13684/1/responsable-administratif-et-financier-de-l-usp-d-expertise-france-a-addis-abeba-hf/fr_FR?backlink=search