Job Position: Company Secretary
- Job Title: Company Secretary
- Reports to: Board of Directors
- Department/Service: Office of the Chief Executive Officer
Job Description
A company secretary plays a crucial role in a company's governance and administration, acting as a key link between the board, management, shareholders, and regulatory bodies. Their responsibilities encompass a wide range of duties, including ensuring legal and regulatory compliance, managing board matters, and maintaining corporate records.
MAJOR DUTIES AND RESPONSIBILITIES
- Ensuring the company adheres to all relevant laws, regulations, and ethical standards. This includes monitoring compliance with the company's code of conduct and promoting ethical behavior.
- Assisting with the preparation and management of board meetings, including drafting agendas, preparing meeting minutes, and ensuring timely circulation of meeting materials.
- Maintaining statutory books and registers, ensuring accurate records of company information, and updating records with any changes.
- Provide reports and other necessary information promptly to concerned body;
- Provide information to shareholders and third parties;
- Organize meetings of shareholders and memebers of the board of directors;
- Prepare, organize, and keep minutes of shareholder meetings and board meetings with a very high degree of confidentiality;
- Prepare agendas of the general meetings together with the chairperson and deputy chairperson;
- Before meeting begins, he/she shall certify whether the attendance sheet initiated by the shreholders or thie proxies physically present at the meeting;
- Sign the minutes of the general meeting together with the directors present at the meeting;
- Follow up whether the concerned bodies immediately sign on the decisions and minutes of the board;
- Handles shareholders files, take general assembly minutes under NBE directives;
- Facilitating communication between the board, management, shareholders, and other stakeholders.
- Managing shareholder communications, including issuing notices of meetings and distributing reports.
- Carry out other tasks assigned to him by the chief executive officer.
JOB REQUIREMENT:
Education:
- BA Degree in Commercial law/ A Bachelor of Laws (LLB) or related field
Experience:
- 3/4 years in secretarial position out of which two years in a similar position
- Excellent knowledge of office management principles and practices
- Excellent knowledge of business correspondence and report writing
- Ability to organize files and documents
- Excellent communication and human relation
- Basic computer skills and secretarial management software application skills
How to Apply
Interested applicants should send soft copy of their C.V. scanned copy of testimonials, application letter outlining how their experience and education fit this vacancy in the Google form link within 5 working days.
Your application letter/cover letter must include the following information.
- v Application Letter including the name of the position you have applied for.
- v Summary of your qualifications and experience
- v Motivation/objective of why you have applied for the job.
https://forms.gle/CjKWe3CfXhXx18kS7