Program Assistant, Malaria and Neglected Tropical Diseases (MNTD), REACH Malaria

Program Assistant, Malaria and Neglected Tropical Diseases (MNTD), REACH Malaria

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PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

The Program Assistant will provide overall program support to the program team. S/he will coordinate workshops; meetings travel and logistics. S/he will also be reviewing and finalizing project documents and reports and other administrative tasks as needed.

Specific Responsibilities include:

• Provide administrative support in the preparation of project work plans, budgets and proposals and project implementation arrangements.
• Follow up with the team on the regular update of the monthly and quarterly deliverable tracking tools.
• Assist in processing project agreements, subcontracts, and consultant agreements.
• Undertake all logistical, administrative, and financial arrangements for organizing of meetings, workshops, trainings, and different events.
• Make travel arrangements for the project team, including travel advance and settlements, air ticket booking, and vehicle booking.
• Create purchase requisitions (PR) for procurement of goods and services and follow-up with the delivery of goods and services.
• Support the registration of new contracts and vendors and ensure expenditures are aligned with budget lines.
• Provide administrative support in the synthesis of lessons learnt and best practices related to project management.
• Assist the team in holding regular project team meetings and take minutes of the meetings and follow-up with the team members on implementations agreed action points.
• Keep an updated physical and digital archive of all project documentation/ knowledge products.
• Draft correspondence to donors, partners, and collaborators including cover letters, thank-you letters, and general email correspondence.
• Perform other job-related duties as assigned

Required Skills and Experience:

• Degree Accounting, Management, Business Administration, or related field with at least 5 years of experience
• Excellent communication and computer skills
• Experience working with International NGOs and donors such as USAID is preferred
• Fluency in English and Amharic is required
• Ability and willingness to travel.
• Articulate communicator, excellent written and verbal communication skills with strong interpersonal and presentation skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and other Microsoft packages,
• Strong organizational skills, ability to work independently
• Fluency in written and spoken English and Amharic.