Project Assistant (Document Verification)

International Organization for Migration (IOM) is hiring a Project Assistant (Document Verification) in Addis Ababa, Ethiopia, 2026

This role offers professionals the opportunity to gain specialized experience in immigration, visa processing, and document verification within an international humanitarian context. The position provides exposure to verification of academic, professional, and vital records, coordination with government entities, embassies, and UN agencies, and reporting to support visa adjudication processes. It enables career development in migration management, fraud detection, and administrative coordination, enhancing practical skills in stakeholder engagement, data management, and operational compliance in Ethiopia’s migration and border governance sector.

IOM Job Vacancies 2026 – Addis Ababa, Ethiopia

About the Organization

The International Organization for Migration (IOM) is a leading intergovernmental organization providing support to governments, migrants, and communities. In Ethiopia, IOM works on immigration and border governance, labor mobility, and capacity development, focusing on promoting rights, providing humanitarian support, and strengthening migration management systems.

Available Job Positions

1. Project Assistant (Document Verification)

• Employment Type: Full-time
• Duty Station: Addis Ababa, Ethiopia
• Reports to: IBG Programme Officer / IBG National Programme Officer

Key Responsibilities / Job Duties

• Follow up on document verification requests from embassies and respond in a timely manner
• Coordinate with the Document Verification team for verification at RRS, INVEA, and other issuing authorities
• Prepare official letters and maintain shared records of verification requests and outcomes
• Conduct verification of academic, professional, and vital event documents according to established procedures
• Generate detailed cost breakdowns, invoices, and statistical reports for document verification services
• Notify supervisors daily regarding completed tasks, challenges, and assignments
• Compile and disseminate weekly, monthly, quarterly, and annual verification reports
• Initiate purchase orders and coordinate financial transactions with the Finance Unit for verification services
• Handle official documents securely, ensuring proper delivery confirmations and adherence to protocols
• Perform any other duties aligned with the role as assigned

Qualifications & Experience

• University degree in Law or Social Sciences plus 2 years of relevant experience in immigration, visa processing, vital event registration, or fraud detection, or
• College diploma in Social Sciences plus 4 years of relevant experience
• Prior experience with UN agencies, international organizations, or NGOs is an advantage
• Demonstrated experience in report writing, stakeholder coordination, and data management

Skills & Competencies

• Strong verbal and written communication skills in English and Amharic
• Proficiency in data management, document verification, and financial administration
• Knowledge of migration trends and Immigration & Border Governance (IBG) frameworks in Ethiopia
• Ability to work independently and collaboratively in a team
• Valid driving license is an advantage

Values & Behavioral Competencies

• Inclusion, respect for diversity, integrity, professionalism, empathy, accountability, and teamwork
• Ability to plan, organize, and deliver results in a service-oriented manner
• Strong ethical standards and adherence to UN/IOM policies

Salary & Benefits

• Not specified; subject to funding confirmation and IOM contract terms

How to Apply

Candidates must submit applications through the IOM online recruitment system:

Application Deadline: Apply Before 01/28/2026, 11:59 PM

This position provides an opportunity to develop expertise in document verification and migration management, contributing directly to visa processing and border governance initiatives in Ethiopia.