Work Context
CESVI has been active in Ethiopia since 2018, with ongoing operations in multiple regions. The organization focuses on strengthening community resilience and supporting humanitarian responses, particularly in areas affected by climate-related and socio-economic challenges. Its activities include DRR, LIvelihood, and agricolture, promoting climate-smart agriculture and agroforestry to enhance the productivity and food security of smallholder farmers. This involves introducing resilient crops such as sorghum, encouraging the cultivation of moringa and legumes, and improving soil health through sustainable practices. CESVI also supports the development of local value chains by fostering farmer associations—especially among women and youth—and linking producers to micro-enterprises for processing and marketing. The agency combines technical expertise with community engagement and academic collaboration to promote sustainable, inclusive development aligned with global sustainability goals. CESVI areas of intervention at the moment are: Somali and Oromia Region but with possible expansion in other strategic area in the future.
Job Description
The Country Logistics and Supply Chain Coordinator will provide strategic leadership, technical oversight, and effective management of all logistics, supply chain, and security functions within the CESVI country program. This combined role is critical in ensuring timely, efficient, compliant, and cost-effective delivery of humanitarian and development programs, upholding CESVI's standards, donor requirements, and local regulations, while prioritizing the safety and security of all staff, assets, and operations. The Coordinator will be responsible for strengthening overall operational systems, enhancing the capacity of logistics and security staff, and ensuring optimal support to program implementation.
Key Responsibilities
1. Strategy and Planning
• Develop and implement a comprehensive country logistics and supply chain strategy aligned with CESVI's global policies, country program objectives, and donor requirements.
• Lead the development and regular review of country-level procurement plans in close collaboration with program managers and budget holders, ensuring realistic timelines and specifications.
• Conduct or lead regular market assessments to identify reliable suppliers, analyze market trends, and inform sourcing strategies to ensure value for money and efficiency.
• Contribute to the country operating budget, ensuring logistics and supply chain needs are accurately planned and integrated into financial forecasts.
• If needed, develop and implement ad-hoc Standard Operating Procedures (SOPs) for all logistics and supply chain functions adapted to the local context.
2. Procurement and Sourcing
• Oversee all procurement processes, ensuring strict adherence to CESVI's and donor procurement guidelines (e.g., tender processes, framework agreements, supplier selection).
• Ensure transparent, accountable, and timely procurement of goods, services, and works, from planning to contract signature and delivery completion.
• Implement robust internal control mechanisms to prevent fraud and ensure ethical practices throughout the supply chain.
3. Human Resources - Selection, Placement, and Development
• Contributes to recruitment processes by assessing logistics, supply chain and security candidates conducting technical interviews and reviewing written tests.
• Lead, mentor, and build the capacity of the country logistics, supply chain, and security teams through training, coaching, and performance management.
• Facilitate communication and cross-learning for all country staff.
• Foster a culture of continuous improvement, accountability, and teamwork within the department.
• Provide technical support and guidance to non-logistics and non-security staff involved in operational activities.
4. Fleet and Transport Management
• Oversee the effective management of CESVI's vehicle fleet in line with CESVI SOP and CESVI Logistics Manual, ensuring optimal utilization, maintenance, and adherence to safety standards.
• Ensure all drivers are adequately trained and comply with national transportation regulations and CESVI's safety protocols.
5. Asset Management
• Establish and maintain a comprehensive asset management system in line with CESVI SOPs and CESVI Logistics Manual, ensuring all assets are properly recorded, tracked, and safeguarded throughout their lifecycle.
6. Safety & Security Management
• Security Strategy and Planning: Facilitate the work of the Country Security Team to develop, implement, and regularly review the Country Security Plan (CSP), Security Risk Assessments (SRAs), and Standard Operating Procedures (SOPs) in line with CESVI's Security Handbook.
• Risk Management: Continuously monitor and analyze the security situation, identifying potential threats, vulnerabilities, and risks to CESVI staff, assets, and operations. Propose and implement appropriate mitigation measures.
• Incident Management: Act as the primary focal point for all security incidents. Lead incident response, reporting, and follow-up, ensuring timely communication to the Head of Mission and HQ.
• Staff Safety & Awareness: Ensure all staff receive appropriate security briefings, training and ongoing security updates. Promote a culture of security awareness and responsibility among all staff.
• Access & Movement Management: Establish and manage movement protocols, ensuring all field missions are pre-approved, tracked, and monitored in line with security guidelines.
• Site Security: Oversee security arrangements for all CESVI offices, guesthouses, and warehouses, including physical security measures, access control, and guard force management.
• Reporting: Prepare and disseminate regular security reports, advisories, and updates to the Head of Mission, HQ, and relevant staff.
• Liaison: Maintain strong professional relationships and networks with local authorities, security forces, UN agencies, NGOs, and community leaders to gather security intelligence and facilitate safe access.
• Compliance: Ensure adherence to all host country laws and regulations related to security, as well as CESVI's internal security policies and procedures.
7. Compliance, Reporting, and Risk Management (Overall):
• Ensure all logistics, supply chain, and security activities comply with CESVI's internal policies, donor regulations, and national laws.
• Identify and mitigate overall operational risks, including supply disruptions, price fluctuations, security concerns, ethical violations, and non-compliance.
• Participate in internal and external audits related to logistics, supply chain, and security, implementing corrective action plans as needed.
• Actively promote and ensure adherence to CESVI's Code of Conduct, PSEA Policy, and Child Safeguarding Policy.
8. Coordination and Representation:
• Collaborate effectively with program managers, finance, HR, and other departments to ensure integrated and efficient operational support to programs.
• Represent CESVI in relevant logistics, supply chain, and security coordination forums (e.g., Logistics Cluster, UN/INGO Security Meetings, inter-agency meetings) at the national level.
• Build and maintain positive relationships with local authorities, suppliers, and other humanitarian actors.
Qualifications and Experience:
Desired Attributes:
Safeguarding
CESVI has a zero-tolerance approach to any harm to, or exploitation of a child or a vulnerable adult by any of our staff, related persons or partners.
CESVI commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records checks or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance
For further information regarding CESVI policies: https://www.cesvi.eu/who-we-are/transparency/our-policies/
Persons qualified for this position are invited to submit their CVs (including 3 referees) and COVER LETTER ONLY to CESVI to the e-mail address: "recruitment.nairobi@cesvioverseas.org”. Please quote the Position in the subject line of your e-mail application. Please do not apply twice, applicants should not attach certificates at this stage. Inquiries by phone or e-mail will not be entertained.
Female candidates are encouraged to apply.
Please note:
The closing date for applications is Friday 29th August 2025 at midnight EAT. However, Cesvi reserves the right to close the vacancy before the above-mentioned date in case a large number of applications is received.
Only short-listed candidates will be contacted.